Finding software can be overwhelming. Software Advice has helped hundreds of HR departments choose the right time clock software so they can track employee work hours and police time theft.

Showing 1-20 of 215 products

Zenefits

Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling. When new employees are hired, HR professionals using... Read more

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Recent recommendations: 207 recommendations

Platforms: MacWin
Deployments: Cloud, On premise
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ADP Workforce Now

ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read more

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Recent recommendations: 198 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Kronos Workforce Ready

Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read more

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Recent recommendations: 177 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Namely

Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read more

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Recent recommendations: 171 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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RUN powered by ADP

RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read more

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Recent recommendations: 133 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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BambooHR

BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read more

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Recent recommendations: 91 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Paycor Perform

Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read more

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Recent recommendations: 85 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Patriot Payroll

Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read more

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Recent recommendations: 85 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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APS

APS (Automatic Payroll Systems, Inc.) APS delivers cloud-based tools for managing core human resources (HR), payroll, attendance, hiring, and ACA compliance. Once employee information is entered, it is immediately available across... Read more

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Recent recommendations: 77 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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iCIMS Talent Platform

The iCIMS Talent Acquisition Platform provides cloud-based software that enables users to manage the candidate lifecycle.  The TextRecruit module is a mobile engagement platform with text messaging, live chat and natural language... Read more

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Recent recommendations: 74 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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BirdDogHR Talent Management Suite

The BirdDogHR Talent Management System offers cloud-based applicant tracking and performance management software for organizations in all industries, especially construction, manufacturing, engineering and skilled trades. The Talent... Read more

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Recent recommendations: 65 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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honeybeeBase

honeybeeBase is a cloud-based team management solution for small size businesses that allows them to track attendance, schedule tasks, clock employees in and out, communicate shifts and more. honeybeeBase allows employees to clock... Read more

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Recent recommendations: 56 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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UltiPro

Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read more

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Recent recommendations: 55 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Ascentis

Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. Ascentis... Read more

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Recent recommendations: 55 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Viventium

Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read more

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Recent recommendations: 51 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Replicon TimeAttend

Replicon TimeAttend, part of the Time Intelligence Platform, is a cloud-based workforce management solution that helps businesses across various industries to streamline time tracking and manage payrolls of their employees. The solution... Read more

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Recent recommendations: 45 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Lanteria HR

Lanteria HR is a cloud-based and on-premise human resources solution based on Microsoft Sharepoint and Office 365. It is suitable for midsize and large enterprises in all industries. Primary features include core HR, time and attendance,... Read more

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Recent recommendations: 39 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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PurelyHR

PurelyHR is a cloud-based leave management solution for small to midsize businesses. The system’s core modules allow HR departments to track staff leave requests and approvals as well as manage diverse time off policies and hierarchies.... Read more

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Recent recommendations: 36 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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iSolved

iSolved is a unified, cloud-based human capital management (HCM) solution that offers key workforce functions including payroll, HR, time and attendance and benefits enrollment, as well as people-centric functions such as learning... Read more

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Recent recommendations: 29 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Planday

Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read more

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Recent recommendations: 25 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Buyer's guide


Last Updated: March 13, 2019

Ask your average person what a “time clock” is, and they’ll probably picture one of these:

employee time clock

Blame pop culture, or the fact that many businesses still use these clunky eyesores, but the image of a wall clock with rows of employee punch cards beside it remains common, even in the digital age. Perhaps you still think of employee time clocks this way too.

Here’s a more accurate representation of what a “time clock” looks like today:

Employee time card in TSheets

Employee time card in TSheets

This is employee time clock software, and it provides workers and HR departments much more functionality and flexibility than the old wall clock ever could.

If you’re looking into replacing your organization’s time clock system, or are buying one for the very first time, this helpful Buyer’s Guide will take you through what you need to know about employee time clock software and apps before you make a purchase.

Here’s what we’ll cover:

What Is Time Clock Software?
Common Functionality of Employee Time Clock Software
How Much Does Employee Time Clock Software Cost?
On-Premise vs. Cloud-based Time Clock Software
Is This Different From Time and Attendance Software?
Security Features to Look for in Employee Time Clock Apps

What Is Time Clock Software?

Time clock software allows businesses to capture work hours electronically. Employees can clock in and out using a computer, tablet, smartphone or smartwatch, while managers and HR departments can use the system to do things such as track shifts and generate reports.

Approving employee hours in Zenefits

Approving employee hours in Zenefits

Time clock software is available as a stand-alone tool (e.g., TimeClick), but is more often part of a workforce management suite with integrated applications such as personnel tracking and payroll. For example, work hours captured by a time clock application can be automatically entered into an integrated payroll application to calculate accurate wages.

Common Functionality of Employee Time Clock Software

Looking at the many employee time clock software options, here are some of the common capabilities you can find:

Clock in and out Track hours with a computer, tablet or smartphone.
Manual time entry Manually enter or change logged hours.
Time tracking See how many hours anyone has worked in a given time period.
PTO tracking Track the accrual and usage of paid time off (PTO).
Payroll integration Use time clock data to calculate accurate wages and overtime pay.
Reporting Generate time and pay reports.

In addition to the features above, some employee time clock platforms have advanced functionality for things like:

  • Job costing
  • GPS tracking for remote workers
  • Employee shift scheduling
  • Labor regulation management

How Much Does Employee Time Clock Software Cost?

The cost of employee time clock software depends on what type of licensing model your vendor uses: perpetual licensing or subscription licensing.

With perpetual licensing, you pay for the software upfront to use it indefinitely. This requires a considerable investment initially, but costs decrease substantially over time. Don’t be surprised to pay $10,000 or more with this model.

With subscription licensing, you pay to use the software on a monthly or annual basis. Your subscription price may be a flat fee, for example, $20 per month, or it could be based on how many employees will use the system—something like $5 per employee per month.

Depending which licensing option you go with, and which deployment option you choose (see below), be sure to budget accordingly. As our Total Cost of Ownership Calculator shows, the costs for each option tends to equal out over time.

Software Advice Total Cost of Ownership Calculator

Software Advice Total Cost of Ownership Calculator

On-Premise vs. Cloud-based Time Clock Software

With time clock software, and most software in general, there are two deployment options that buyers can choose from: on-premise and cloud-based (also known as web-based or software-as-a-service).

On-premise time clock software is hosted internally on your company’s own servers. This deployment model enables you to manage your own data and connect to the system without needing an internet connection. If you don’t have your own servers though, or an IT team to manage them, this option may be impractical.

Cloud-based time clock software, on the other hand, is hosted on the software vendor’s servers and is accessed using a web browser and internet connection. The nice thing here is that the vendor handles all of the hosting, maintenance and upgrade duties. Should your internet connection cut out though, you won’t be able to access your time clock software.

Is This Different From Time and Attendance Software?

When it comes to software products related to managing employee work hours, there are a lot of names that get thrown around, e.g., time clock software, time tracking software, time and attendance software, employee scheduling software.

Don’t fret. Time clock, time tracking and time and attendance software all mean the same thing. All of these systems have functionality for employees to clock in and out and for managers and HR departments to track hours worked.

The one exception is employee scheduling software. These platforms track hours, but they also often include more advanced functionality for things such as shift scheduling, shift switching and schedule distribution. If that sounds more like what you’re looking for, check out this guide to employee scheduling software.

Security Features to Look for in Employee Time Clock Apps

A big reason the employee wall clock has persisted for so long in all of its variations with thumb readers and elaborate passcodes, is simple: You want to be sure your employees are who they say they are, and that they’re actually working between when they clock in and when they clock out. It’s a valid concern. In a 2015 survey, we found 43 percent of employees exaggerate how much time they work during shifts, resulting in substantial payroll losses.

Photo ID clock in with Asure

Photo ID clock in with Asure

When researching employee time clock apps, look out for some of these security features to prevent your employees from committing things such as time theft (when a worker clocks in or out and doesn’t work) and buddy punching (when an employee’s friend clocks in for them):

Possible Security Features in Employee Time Clock Apps

Photo ID Require workers to take a picture when they clock in and out.
Lockout periods Ensure employees can only clock in and out during certain times.
Alerts Receive an email or text when an employee starts late or leaves early.
E-signature Have employees sign with their finger or mouse when they clock in and out.