Finding software can be overwhelming. We've helped hundreds of dedicated Apple users choose the right PM software so they can manage their projects from a Mac computer and automate tasks.

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NetSuite OpenAir

NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, ... Read more

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Recent recommendations: 53 recommendations

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NetSuite SRP

NetSuite Professional Services Automation is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting ... Read more

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Recent recommendations: 37 recommendations

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BigTime

BigTime is an online time and billing solution designed to serve professional service firms like accounting, engineering, government contracting, legal and IT services. The integrated solution offers features like time and expense... Read more

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Recent recommendations: 31 recommendations

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Clarizen

Using Clarizen’s leading collaborative work management solution for the enterprise, businesses can solve challenges far beyond traditional work, project or resource management. With Clarizen’s enterprise-grade solution, teams are ... Read more

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Recent recommendations: 28 recommendations

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Project Insight

Project Insight (PI) is the work management hub helping companies manage projects, allocate personnel and track what work is being done throughout the entire organization. The intuitive software aggregates data from high-prod... Read more

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Recent recommendations: 28 recommendations

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Workzone

Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed rep... Read more

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Recent recommendations: 27 recommendations

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BQE Core Suite

BQE Core Legal is a cloud-based solution that offers integrated accounting, time tracking, and billing and invoicing. It can support the operations of a variety of law firms including litigation, corporate, family, tax, immigratio... Read more

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Recent recommendations: 26 recommendations

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Quickbase

Quick Base is a low-code application development platform that enables organizations to unite information, people, and workflows within distribution in a single, cloud-based platform. Unlike traditional software solutions, Quick B... Read more

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Recent recommendations: 20 recommendations

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KeyedIn

KeyedIn is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application. The sol... Read more

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Recent recommendations: 18 recommendations

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Easy Projects

Easy Projects is a cloud-based project management platform suitable for midsize organizations and enterprises. Easy Projects provides every contributing team member, project manager, executive, stakeholder or customer with ac... Read more

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Recent recommendations: 16 recommendations

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FunctionFox

FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment, and reporting. FunctionFox’s capabilities are suited for the billing a... Read more

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Recent recommendations: 13 recommendations

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WorkOtter

WorkOtter is a SaaS project, resource, and portfolio management solution built for teams of 50-200 who demand a simple, sensible, and supportable PPM alternative. Touting over 50 gorgeous, configurable, and full animated dashboard... Read more

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Recent recommendations: 12 recommendations

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Replicon

Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay... Read more

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Recent recommendations: 11 recommendations

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Sciforma

Sciforma is a cloud-based project and portfolio management solution for enterprises that allows to strategically track and analyze project data and make relevant decisions. It can be sold as a stand-alone portfolio management, pro... Read more

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Recent recommendations: 9 recommendations

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Cora PPM

Cora Systems provide enterprise project and portfolio management solutions to global organizations and government agencies, such as Honeywell, Elanco, PwC, City of London and the UK’s National Health Service. Their solution, Cora ... Read more

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Recent recommendations: 9 recommendations

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monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ... Read more

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Recent recommendations: 8 recommendations

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Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f... Read more

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Recent recommendations: 8 recommendations

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MPOWR Envision

Designed to eliminate rigid departmentalization and streamline strategic execution, MPOWR Envision helps organizations build an execution strategy using open communication and organizational alignment. As a cloud-based execution t... Read more

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Recent recommendations: 8 recommendations

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Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to... Read more

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Recent recommendations: 7 recommendations

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Aysling

Aysling is a cloud-based enterprise resource solution that can run an entire business, from leads to sales, through delivery to payments. Aysling is easy to deploy, configure, use, and manage while offering top-level support and a... Read more

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Recent recommendations: 7 recommendations

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Buyers guide


Last Updated: April 7, 2021

Businesses across industries are increasingly looking to adopt project management (PM) software. Indeed, between 2014 and 2015, the number of first-time, small-business buyers who contacted Software Advice in search of a PM system rose 14 percent.

Prospective buyers have several purchase considerations, including which operating system (OS) the software supports. While Windows products previously dominated the workplace, the increasing popularity of iPhones, iPads and iMacs means that more and more businesses are looking for project management software for Mac devices.

Additionally, with the prevalence of cloud-based PM platforms (the majority of which can run on any operating system), dedicated Apple users have more options than ever before.

In this guide, we’ll cover:

What Is Mac Project Management Software?
Is a Cloud-Based PM System Right for You?
Common Mac PM Software Capabilities
Key Considerations

What Is Mac Project Management Software?

Native Mac products are designed to run on the Apple operating system, and provide a consistent user experience across Apple devices. This means the user interface (UI)—how people experience, interact with and understand the product’s content—remains largely unchanged across Mac devices, so as to deliver a uniform look and feel.

There are some industries, such as software and technology, which tend to lean more heavily on Apple products and find a greater return on investment with native Mac solutions. However, many PM software vendors are now designing cloud-based, OS-agnostic solutions so as to reach a greater audience; as a result, there are relatively few Mac-only PM tools available in the market.

Thus, buyers who are looking for PM solutions that will work on Apple’s operating system should consider OS-agnostic products hosted in the cloud.

Is a Cloud-Based PM System Right for You?

Cloud-based PM platforms, which deliver “Software-as-a-Service” (SaaS), are accessible through an Internet browser on any compatible device, making them extremely versatile tools. These systems have a lower upfront cost, since buyers don’t pay for the license to own the software outright (typically, a monthly subscription fee is paid, priced per user, to use the software). Traditional on-premise solutions tend to be more expensive up front, since the user pays for the license to own and operate the software in perpetuity.

However, as you can see in the chart below, the long-term costs for both licensing models eventually converge.

Software Costs Over Time: On-Premise vs. Cloud Deployment

tco calculator

Another cost consideration: Cloud software is hosted offsite, on the vendor’s servers, and the subscription fee normally covers maintenance, updates and limited support. Conversely, on-premise software is hosted on the user’s servers, and additional fees typically apply for updates, maintenance and so on. This means that less (if any) of an organization’s internal IT staff and resources are dedicated to software upkeep when a cloud system is used.

To estimate the total cost of ownership for deploying a cloud-based or on-premise solution at your business, check out our Total Cost of Ownership Calculator.

Common Mac PM Software Capabilities

Some PM tools are stand-alone (or “best-of-breed”) systems, specializing in one aspect of project management, such as task management or time tracking. However, most are comprehensive suites helping to support all stages of the project life cycle, including:

  • Planning and budgeting
  • Scheduling and assigning resources
  • Tracking the progression of tasks and expenses
  • Reporting on and analyzing progress with the intent to optimize performance

Additionally, these systems act as a centralized hub, storing files and project communications, which makes it easy for teams to view a project’s history. This is especially useful for all organizations practicing project risk management. It can also help specialized teams in certain industries, such as design firms or software developers, that need access to decisions surrounding version changes, new releases and issues or bug fixes (among other things).

Key Considerations

With the expanse of PM tools on the market, it’s important to keep the following considerations in mind when selecting a system that fits your needs:

Integration options. PM software should easily integrate with existing business applications (e.g., email, accounting and data storage programs, such as Dropbox). Integrating your PM system with your accounting platform is especially important, as it will help streamline your project financials, including budgeting, job costing, billing and invoicing. Be sure to discuss any integration requirements with vendors prior to purchasing a system.

Industry needs. If your organization uses Apple hardware and software, then native Mac project management software might be right for you. However, if your industry is one that experiences frequent change and/or your company is growing, then a cloud-based solution may be a smarter investment: You’ll find a greater variety of options that can be used across multiple platforms.

Mobility/remote access. With remote work becoming more commonplace, cloud solutions facilitate a working environment that is standardized, collaborative and transparent and that keeps remote workers accountable. Cloud solutions can be accessed from multiple devices, helping project teams stay connected. And features such as activity streams and in-app or email notifications help team members stay apprised of project updates and changes.