We've helped hundreds of project managers choose the right task management software so they can assign tasks to staff and track projects to completion. How does it work?

Task Management Software


 
 
Asana is a cloud-based project and task management solution that enables companies and ad agencies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects... Read More
Rating:            (4763)
Rating:
        (4763)
Price:
Business Size:
S M L
Platforms:
Deployment:
Asana is a cloud-based project and task management solution that enables companies and ad agencies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects... Read More
 
 
Accelo is a cloud-based Service Operations Automation (ServOps) solution that allows users to manage all client-related activities. This solution is suitable for businesses of all sizes across various industry verticals. Accelo automatically... Read More
Rating:            (43)
Rating:
        (43)
Price:
Business Size:
S M L
Platforms:
Deployment:
Accelo is a cloud-based Service Operations Automation (ServOps) solution that allows users to manage all client-related activities. This solution is suitable for businesses of all sizes across various industry verticals. Accelo automatically... Read More
 
 
monday.com is a cloud-based project management solution that caters to small to midsize businesses across various industry verticals. The solution helps them manage different projects and facilitate knowledge-sharing among team members. monday.com... Read More
Rating:            (1280)
Rating:
        (1280)
Price:
Business Size:
S M L
Platforms:
Deployment:
monday.com is a cloud-based project management solution that caters to small to midsize businesses across various industry verticals. The solution helps them manage different projects and facilitate knowledge-sharing among team members. monday.com... Read More
 
 
JIRA is an issue and project tracking tool designed for software development teams of all sizes, across all industries. JIRA combines workflow mapping and issue tracking with several Agile development capabilities. These capabilities... Read More
Rating:            (3684)
Rating:
        (3684)
Price:
Business Size:
S M L
Platforms:
Deployment:
JIRA is an issue and project tracking tool designed for software development teams of all sizes, across all industries. JIRA combines workflow mapping and issue tracking with several Agile development capabilities. These capabilities... Read More
 
 
Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, estimate... Read More
Rating:            (156)
Rating:
        (156)
Price:
Business Size:
S M L
Platforms:
Deployment:
Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, estimate... Read More

Call us for a free FastStart Consultation: +1 512 213 0292


 
 
Redbooth is a cloud-based project management, collaboration and communication platform that is focused on serving companies of all sizes in all industries. Redbooth features task management, collaboration, file sharing, time tracking,... Read More
Rating:            (60)
Rating:
        (60)
Price:
Business Size:
S M L
Platforms:
Deployment:
Redbooth is a cloud-based project management, collaboration and communication platform that is focused on serving companies of all sizes in all industries. Redbooth features task management, collaboration, file sharing, time tracking,... Read More
 
 
Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More
Rating:            (273)
Rating:
        (273)
Price:
Advisor Recommendations:
10
Platforms:
Deployment:
Business Size:
S
M
L
Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More
 
 
Wrike is a cloud-based project management platform for teams of 20+ and is suitable for both enterprise and SMB. It comes with Gantt charts, calendars, workload view for resource management, custom dashboards and real-time updates.... Read More
Rating:            (1117)
Rating:
        (1117)
Price:
Advisor Recommendations:
6
Platforms:
Deployment:
Business Size:
S
M
L
Wrike is a cloud-based project management platform for teams of 20+ and is suitable for both enterprise and SMB. It comes with Gantt charts, calendars, workload view for resource management, custom dashboards and real-time updates.... Read More
 
 
Intervals combines task management, time tracking and reporting into a single project management platform. It is used primarily by Web design agencies, Web development agencies, other creative agencies, PR firms and IT shops. Applications... Read More
Rating:            (46)
Rating:
        (46)
Price:
Business Size:
S M L
Platforms:
Deployment:
Intervals combines task management, time tracking and reporting into a single project management platform. It is used primarily by Web design agencies, Web development agencies, other creative agencies, PR firms and IT shops. Applications... Read More
 
 
Flock is a cloud-based tool that facilitates team communication. It is suitable for businesses of all sizes across a variety of industries and offers video and audio calling, screen sharing, text chat, integration with other business... Read More
Rating:            (83)
Rating:
        (83)
Price:
Business Size:
S M L
Platforms:
Deployment:
Flock is a cloud-based tool that facilitates team communication. It is suitable for businesses of all sizes across a variety of industries and offers video and audio calling, screen sharing, text chat, integration with other business... Read More

Call us for a free FastStart Consultation: +1 512 213 0292


 
 
Forecast is a cloud-based project portfolio management solution that helps businesses of all sizes to plan and execute projects. It helps users keep track of project requirements, manage project history and predict time and resource... Read More
Rating:            (13)
Rating:
        (13)
Price:
Business Size:
S M L
Platforms:
Deployment:
Forecast is a cloud-based project portfolio management solution that helps businesses of all sizes to plan and execute projects. It helps users keep track of project requirements, manage project history and predict time and resource... Read More
 
 
ADEACA Project Business Automation (PBA) is a cloud-based project management solution designed specifically for project industries. The solution can also be installed on-premise by organizations to automate their project business.... Read More
Rating:            (5)
Rating:
        (5)
Price:
Business Size:
S M L
Platforms:
Deployment:
ADEACA Project Business Automation (PBA) is a cloud-based project management solution designed specifically for project industries. The solution can also be installed on-premise by organizations to automate their project business.... Read More
 
 
Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use and... Read More
Rating:            (209)
Rating:
       (209)
Price:
Business Size:
S M L
Platforms:
Deployment:
Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use and... Read More
 
 
MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view current... Read More
Rating:            (58)
Rating:
        (58)
Price:
Advisor Recommendations:
20
Platforms:
Deployment:
Business Size:
S
M
L
MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view current... Read More
 
 
SpiraPlan is a project management and bug tracking solution designed for small to midsize businesses and enterprises across all industries. Features include Scrum/ Kanban planning boards with drag-and-drop and drill-down capabilities,... Read More
Rating:            (11)
Rating:
        (11)
Price:
Business Size:
S M L
Platforms:
Deployment:
SpiraPlan is a project management and bug tracking solution designed for small to midsize businesses and enterprises across all industries. Features include Scrum/ Kanban planning boards with drag-and-drop and drill-down capabilities,... Read More

Call us for a free FastStart Consultation: +1 512 213 0292


 
 
ActiveCollab is a cloud-based project management platform suitable for organizations of all sizes. It offers task management, time tracking, team collaboration, reporting tools and email integration. Task management tools include... Read More
Rating:            (264)
Rating:
        (264)
Price:
Business Size:
S M L
Platforms:
Deployment:
ActiveCollab is a cloud-based project management platform suitable for organizations of all sizes. It offers task management, time tracking, team collaboration, reporting tools and email integration. Task management tools include... Read More
 
 
todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams.  todo.vu... Read More
Rating:            (25)
Rating:
        (25)
Price:
Business Size:
S M L
Platforms:
Deployment:
todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams.  todo.vu... Read More
 
 
Trello is a visual collaboration tool for planning tasks and projects. While commonly used by agile software development teams, the solution is also used in other departments such as marketing, sales, support and HR. The web-based... Read More
Rating:            (6242)
Rating:
        (6242)
Price:
Business Size:
S M L
Platforms:
Deployment:
Trello is a visual collaboration tool for planning tasks and projects. While commonly used by agile software development teams, the solution is also used in other departments such as marketing, sales, support and HR. The web-based... Read More
 
 
HarmonyPSA is a hybrid professional services automation (PSA) solution that helps cloud-based managed service providers and software companies of all sizes to manage their business operations. The solution can be deployed either on-premise... Read More
Rating:            (13)
Rating:
        (13)
Price:
Business Size:
S M L
Platforms:
Deployment:
HarmonyPSA is a hybrid professional services automation (PSA) solution that helps cloud-based managed service providers and software companies of all sizes to manage their business operations. The solution can be deployed either on-premise... Read More
 
 
Samepage is a cloud-based collaboration software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication features and... Read More
Rating:            (302)
Rating:
       (302)
Price:
Business Size:
S M L
Platforms:
Deployment:
Samepage is a cloud-based collaboration software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication features and... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: November 29, 2018


Task management software is a type of project management software that allows users to manage, share and track project tasks. This guide will help prospective buyers in the market for a new task management solution understand this type of software and make a more informed purchase decision.

Here’s what we’ll cover:

What Is Task Management Software?
What Type of Buyer Are You?
Common Functionality
Key Benefits of Task Management Software
Market Trends to Understand

What Is Task Management Software?

Task management software tends to have fewer features than standard project management platforms. That’s because it is intended to be used by entire teams, not just by managers or “power users.” The focus of task management tools is strictly execution-oriented, centered on organizing and managing tasks. Thus, these solutions tend to be limited when it comes to budgeting or cost-estimating capabilities.

Task management solutions are used by individuals or a groups to collaborate with each other and accomplish shared goals. Various aspects of a task, such as the status, timelines, priority, update notifications and resource allocation, are handled by the software. It automates tasks and enables team members to plan and schedule multiple tasks according to the set deadlines.

asana to-do list

To-do list in Asana

What Type of Buyer Are You?

While most task management systems can generally be used in a variety of different workplaces, some systems are better suited to particular industries. For example, a software firm will likely want task management software that is optimized for an agile development methodology, such as Trello, while a construction firm will likely need an industry-specific system that offers greater project management functionality.

Also, the size of your organization and team plays an important role when selecting the right task management solution. Here are the few features you should consider depending on your buyer type:

Freelancer: These individuals use a task management solution to boost their productivity and ensure that deadlines are not missed. Key features, such as notifications, to-do-lists and mobile support, are essential for them. They generally don’t require more sophisticated features, such as document version management, collaboration and file rights management.

SMBs: These organizations need a task management solution to manage a project and make sure that everyone is assigned responsibilities. Collaboration is their key requirement. Since multiple people often work on a single project, they need a collaborative workspace where team members can communicate and share files with each other in real time.

Common Functionalities of Task Management Software

Here are some tools you can find in most task management applications:

To-do lists. Every task management application will offer to-do lists in some form. These display the tasks that need to be completed by an individual or by a team and are typically organized by project.

Audit trails. Many task management tools feature audit trails, which allow users to see a task’s entire history and any modifications that have been made to it.

Mobile support. Most task management systems offer mobile support for smart devices—typically in the form of an app that syncs a user’s information and tasks to their device.

Integrations. Some task management applications can integrate with email clients, such as Gmail or Microsoft Outlook, or cloud storage services, such as Dropbox or Google Drive.

Document control. Some task management solutions allow users to share documents directly through the application.

File sync and sharing. Some task management solutions offer version management and control features that provides access to the latest versions of documents. Also, past versions of documents are stored for future reference or to handle accidental data modification.

Task planning and scheduling. Task management solutions enable people to create team projects and assign them the responsibility for task completion within the stipulated timeline.

Notifications. Automatic notifications are sent to individuals or a team as soon as something happens. They can be about task completion, deletion or new feature of the tool. Also, these notifications can be customized with various options and triggers.

Producteev’s dashboard (showing to-do list and task)

Key Benefits of Task Management Software

Improved employee productivity: Task management software clearly assign duties and responsibilities of a task to all the team members along with a deadline. This enables employees to focus on their tasks and ensure that they’re completed on time. It also helps with task and time tracking, which allows team managers to know the exact task status at any given point.

Satisfied customers: Users can allow customers to access their task management solution to enable clear communication between them. Also, you can control the access to some features and offer customers as much visibility about the project as is mandated. This feature also ensures that customers and project managers are at the same level of awareness and lets them resolve issues in real time.

Simplified project management: The tool enables task managers to create subtasks within tasks by simply adding a checklist feature. This feature helps them easily manage their task and strike off each subtask upon completion. Also, filters allow them to view the status of multiple tasks based on the people, status, project, due date and priority.

Market Trends to Understand

Scalability: Most task management tools are priced under a monthly subscription based on the number of users who will need to access the system. If you expect your team to grow significantly in the near term, you should consider how much more the software could cost.

Open-source solution: There are also many free or open-source task management applications. While these can be a good solution for smaller teams, it is important to keep in mind that such software often offers no guarantee of support or regular updates. There can also be security concerns with free or open-source task management applications—something to consider if your team is sharing sensitive files.

Flexibility: With organizations operating across multiple geographies, it becomes necessary that people can access the solution anytime and from anywhere. The solution should also offer standard user functions across all devices including tablets, smartphones, desktops and laptops. They should be able to receive SMS and email notifications about pending tasks or about approaching deadline.

Free Download:
Project Management Software Pricing Guide

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

Call now for advice: +1 512 213 0292
Software Advice Advisors
×