Finding software can be overwhelming. Software Advice has helped thousands of property managers choose the right software so they can manage affordable housing and track tenants.

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Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent... Read more

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Recent recommendations: 124 recommendations

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Yardi Breeze

Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reporting a... Read more

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Recent recommendations: 104 recommendations

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AppFolio Property Manager

AppFolio provides property management software that allows property managers and owners to market, automate and manage tasks related to their apartments, residential properties, commercial property, student housing or other proper... Read more

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Recent recommendations: 60 recommendations

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Rentec Direct

Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no te... Read more

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Recent recommendations: 27 recommendations

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RealPage

RealPage is a cloud-based property management solution suitable for businesses of any size. Key features include accounting, budgeting, facilities maintenance, purchasing, document management and reporting. RealPage enables u... Read more

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Recent recommendations: 21 recommendations

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ResMan

ResMan is the industry-leading property management platform preferred by owners, operators and investors across the multifamily, affordable and commercial real estate marketplace. Our platform is built for the evolving needs of yo... Read more

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Recent recommendations: 9 recommendations

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iRent

iRent is a cloud-based property management solution for small and midsize property managers. Key features include tenant management, billing and financial management, role-based system access and work order management. iRent ... Read more

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Recent recommendations: 7 recommendations

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Innago

Innago offers a cloud-based property management platform for landlords with small to midsize property portfolios. With Innago, users can collect rent, manage leases, collect signatures and manage tenants. Landlords can collec... Read more

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Recent recommendations: 3 recommendations

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Building Stack

Building Stack is a cloud-based property management solution designed for Canadian businesses of all sizes. Key features include lease management, employee management, building maintenance, automated listing postings, tenant commu... Read more

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Recent recommendations: 3 recommendations

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PMX Property Management

PMX Property Management is a hybrid property management solution for Microsoft Dynamics NAV. It is suitable for managing apartments and vacation rentals as well as commercial, industrial and international properties. The solution ... Read more

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Recent recommendations: 2 recommendations

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MultiSite Property Management

Multisite Systems is a cloud-based affordable housing property management solution that helps property management organizations manage properties with multiple layers of tax credits. Features include portfolio management, maintena... Read more

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Recent recommendations: 1 recommendations

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MRI Affordable Housing Property Manager

MRI Affordable Housing is intuitive, web-based solution that automates compliance processes, drives efficiency with process and role-based dashboards, and provides better insight into investment and financial data. Multi-layered s... Read more

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Recent recommendations: 1 recommendations

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Wild Apricot

Wild Apricot is a cloud-based membership management system used by business and trade associations, chambers of commerce, nonprofits, charities, clubs and community organizations. It supports organizations from a few members to 15... Read more

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Quicken

Quicken is a cloud-based solution that helps businesses manage payment collection and track property value. It allows users to save tenant contact information, rental rates/agreements, security deposits and lease terms. Key f... Read more

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Guesty

Guesty is an end-to-end solution for short-term property managers looking to save time, increase revenue and grow their businesses. The software allows users to manage listings across multiple channels, such as Airbnb, Booking.com... Read more

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Zoho Creator

Zoho Creator is a cloud-based database solution that helps organizations create customized applications, automate processes and store application data. The solution enables professionals to access data from remote locations using ... Read more

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MYBOS

MYBOS is a cloud-based facility management solution designed to help small and midsize property owners manage client communications, create work orders, manage workflows, schedule maintenance and more. MYBOS offers a calendar... Read more

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LandlordTracks

LandlordTracks is a cloud-based property management suite suitable for residential, commercial and corporate housing. Key features include automatic rent collection and owner disbursements, automatic vacancy listings, background c... Read more

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Entrata

Entrata is a cloud-based property management solution that features property accounting, facilities management and resident management. The solution includes invoice creation, vendor management, bank reconciliation, lead managemen... Read more

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PropertyMe

PropertyMe is a cloud-based property management solution that helps businesses manage accounting, inspections and customer communications across real estate projects. Administrators can use the maintenance module to create tasks f... Read more

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Buyers guide


Last Updated: April 8, 2021

Affordable housing property management software is a system that helps property managers manage the responsibilities of leasing to low-income, disabled, or elderly tenants who qualify for housing choice vouchers through Housing and Urban Development (HUD). HUD-compliant property managers can use this software to track different housing funding programs, establish compliance with current affordable housing regulatory standards, manage lease and tenant information, and maintain transparent record trails for reporting and audits.

Here's what we'll cover:

Common Features of Affordable and Public Housing Software

Funding programs Including Section 8 and Section 236, there are several affordable housing options. So, it’s a good idea to select a program that has the specific program(s) you need. Some programs offer support for layered funding, allowing the user to manage multiple programs simultaneously.
EIV integration Effectively managing the different funding programs means making it easy for users to establish compliance with the current HUD, TRACS, Rural Development and other regulatory standards. Integration with the Enterprise Income Verification (EIV) System and the PIH Information Management System allows the housing agencies to submit information automatically to HUD, drastically reducing the time spent on managing paperwork and bureaucracy.
Audit trail With government reimbursements on the line, it’s extra critical to maintain a trail of voucher and certification reporting to ensure that no valuable information is lost.

Benefits of Affordable and Public Housing Software

Here are some of the commonly known benefits of using this software:

  • Quick and easy tenant and lease tracking: Providers of affordable and public housing deal with a number of tenants and have to manage all their documentation, such as IDs, rent agreements, contracts and other lease documents, as well. An affordable and public housing solution allows property owners to store tenant-related details and lease documentation in a central location, whether it is on-premise or in the cloud. Some solutions also offer email and text messaging features to communicate with tenants, owners and vendors using the software. It also sends automated reminders so that owners stay updated if their leases are about to expire.
  • Set building maintenance reminders: Property owners are required to undertake maintenance in between tenant move-outs. They also need to perform seasonal maintenance jobs, such as fixture repairs and cleaning, as part of the property upkeep. This becomes a huge challenge for an owner or property manager who has a large number of housing units to track and maintain. Housing management software allows users to record their maintenance tasks in a single location. It also helps manage the work orders of the maintenance staff. Users can view all the properties that require maintenance and allocate resources as per requirement. The software also sends automated reminders if the maintenance tasks haven’t been completed by the due date.
  • Ensure accurate property accounting: Businesses need accurate accounting reports to make decisions and measure their performance. These reports include general ledger, accounts payable, accounts receivable, sales tax and employee payroll. Owners who manage multiple properties often find it challenging to maintain all the rent receipts, maintenance costs, asset costs and employee payroll that are needed to prepare accurate reports. Housing management software allows businesses to store all this information in the company database. With real-time availability of rent and expense information, users can create accurate reports by exporting data from the database. Some of the products in the market also offer integrated accounting, which further eases the process of accounting. These systems can directly pull data from the company database and use that to prepare standard accounting reports.
  • Automatic rent tracking: Property managers managing multiple properties need to track rent from different sources. More often than not, tenants request to be shifted from one property to another. In this case, matching the correct rent information and contracts for different apartments becomes a challenge. Property managers who do not use a housing management system face the risk of delayed or no rent payments, which can ultimately result in revenue loss. A housing management solution helps property managers maintain records of all the tenants and their rent information in a single location. Many housing management products can send automatic reminder texts and emails to tenants with their rent amount and due date. In case of payment delays, the software can also calculate late payment fees and send notification to owners. HUD property managers can benefit from the Housing Assistance Payments (HAP) voucher functionality, which enables users to accurately calculate rent based on the subsidies under Section 8 of the Tenant-Based Assistance Housing Choice Voucher Program.
  • Ease of online payments: This functionality is gaining popularity in the market as more and more tenants are moving from paper checks to online rent payments. Without an online payments system in place, it becomes a hassle to manage online transactions from different tenants in differing amounts. A housing management software solution allows property managers to create payment portals that have online and card payment functionalities. Tenants can log in to their profiles and make online payments. The payment information is available with the property owners and enables them to track the tenants who have defaulted on their rent payments.
  • Housing scheme management: Some software in the market allow users to manage tenants under multiple housing schemes, such as section 8 and section 236. This functionality enables users to submit all the required documentation, such as leases, mail merged letters and blank verification forms, online. The software also checks if the tenant details are compliant with HUD regulations and calculates the applicable vouchers for rent reimbursements. The software also calculates rent based on the applicable vouchers and submits the voucher information back to the government authority.
  • Compliance management: Affordable and public housing property owners need to manage plenty of compliances and government regulations. These documents include background check, IDs, leases, contracts, and rent agreements. In addition, the affordable and public housing companies also need to manage HUD documentation and housing scheme documentation (such as section 8 and section 236 forms). All these documents are required at the time of inspections and to create audit trails. A housing management solution provides an easy way to store all the documentation in a single location. Property managers only need to scan these documents and upload them so that they can be accessed later at any time.