Condo Manager Property Management Software

4.24 / 5 (21) FrontRunners®

Our advisors have recommended this product 6 times in the last 30 days

About Condo Manager


Condo Manager is an HOA solution designed to serve condo, homeowner associations and self-managed communities. The solution includes integrated modules for financial accounting, reporting, budgeting, task scheduling, billing and other management activities.

Condo Manager can store detailed profiles of owners, tenants, vendors, units, and associations. Accounting tools include check scanners and lockbox processing capabilities, with support for an unlimited number of different bank accounts. In addition, financial statements can be generated and customized with intuitive visual development tools. In addition, the system’s database can track the activity of owners, tenants, board members, vendors and other entities.

Condo Manager is available in a number of different versions, including PRO, PRO+, and Condo Manager Live. All three versions support Windows OS and can be hosted either on local servers or on a cloud for remote connectivity. There are also optional modules which include utility billing, payment processing, violation tracking and work order tracking, that can be acquired as needed.



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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

21 Reviews of Condo Manager

Average User Ratings

Overall

4.24 / 5 stars

Ease-of-use

4.0

Value for money

4.0

Customer support

4.0

Functionality

4.5

Ratings Snapshot

5 stars

(8)

4 stars

(9)

3 stars

(2)

2 stars

(2)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

Showing 1-10 of 21 reviews

October 2011

Todd from Premier Association Services and Management


Ease-of-use

5.0

Customer support

5.0

Functionality

5.0

October 2011

Our HOA management company has been family owned for over 20 years. When I took over several years ago, we were using another software system (I'll leave their name out). There are several reasons that drove us to look for new software: out dated technology, poor customer service, no flexibility, bugs in the accounting system, and a lot of manual processes for data entry. We manage homeowners associations, townhome and condo associations, patio homes, and several master planned developments. Our old system just could not support what we were doing. After countless unfulfilled promises from the old software company, we decided to start looking. After evaluating several products from other companies, we selected Condo Manager PRO, and I couldn't be any happier. Their software helps us manage everything in ONE system - no spreadsheets, no access data files, no unorganized file folders. We use their paperless document manager to store invoices, files, photos, legal documents, etc. Everything we need for our clients is available at the click of a button. There were a few "glitches" in the data conversion process, but that could be because all of our data was in an OLD database format. The support staff at Condo Manager was very helpful in getting everything converted to their system. They provided direct training for our staff and walked us through the entire learning process. Condo Manager is extremely user friendly. PROS -Stores data and tracks everything in one screen -User friendly, easy to learn -Helps track owner information, violations, delinquencies, maintenance issues, -Provides vendor management capabilities -Email statements, letters, and reports directly from the software (no added cost, one system we tried charges for this feature!) -Quick, flexible reporting -Works with bank lockbox and ACH functions -Owners can access their accounts online -Create custom letter templates for CC&R violations, ACC requests, and late notices for owners. This saves us a LOT of time! CONS -Comes with a default chart of accounts for associations. This can be customized, but please make sure you talk to your rep about any changes you want to make before you convert. -No cash basis accounting (we prefer accrual and report everything for the associations on accrual, but some board members just don't 'get it.') -This is very minor, but there is no spell check in their word processor. (Type your documents in MS Word and then import them in CM)

June 2017

Dan from Elite Management Services

Company Size: 11-50 employees


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

June 2017

Perfect system for managing associations

We have been using this system since 2009. We have been very happy with our experience. Support has always been good and they have always worked with us if we run into issues or bugs.

Pros

Condo Manager provides all the tools needed for managing homeowner associations and condo groups. Reports are customizable and easy to generate. Homeowners can access their information online without having to call the office for basic requests. Features are made for HOAs and condos - not rental properties. Everything is stored in one central location rather than tracking things in Quickbooks, Excel, file folders, etc.

Cons

Data conversions can be a little tricky when we take on a new association. We have to copy and paste the data into an Excel template. After doing it a few times it's pretty straight forward.

January 2016

Teela from Savannah Lakes Property Owners' Association


Ease-of-use

4.0

Customer support

5.0

Functionality

4.5

January 2016

Savannah Lakes POA Review

Pros

It is very comprehensive and is much easier than maintaining 5 spreadsheets to accomplish some of the same functions. I like how it all ties together and the integration between modules. The ability to tack so many things and tie it all back to the property and owner. Support has been very good. I have only been a user for 2 months and still learning but I have been very pleased so far. Be aware that there are many pieces that have to be built from scratch but they have many defaults and templates that can be used. It is better to use those and maybe changes some of your processes than to customize the system to your current processes.

Cons

The ability not to spell check and not having a more robust word processing module. I would like to seen them upgrade from Word 97 to a more recent version of Word and include more of the functions. While I believe the people doing the training are excellent and extremely knowledgeable I think training should be more extensive. The speed of the training and the fact that the trainer takes control of the computer to show how to do the processes and explain the different modules, it sometimes moves so fast that you can't comprehend everything and see what they are clicking on so you can't follow what they are saying. I feel like this has eaten up my training hours because I have had to go back to the trainer to clarify things and make corrections.

June 2017

William from New Braunfels River Chase POA

Company Size: 2-10 employees


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

5.0

June 2017

Self-Managed Property Owners Association

We had 4 1-hour training sessions over the phone and were able to master the basics of how the software was setup. This gave us enough confidence to explore the our possible uses for our POA.

Pros

We are a Property Owners Association and needed the ability to create a directory of homeowners, tract annual dues payments and maintain financials against annual budgets. Condo Manager allows us to do all that and more. We have been able to track applications to our architectural control committee and violation of DCCR restrictions by lot number and address. It has been a very useful tool managing our POA.

Cons

Condo Manager has so many capabilities, more than we will ever use, such as assigned parking, maintaining a rental database, etc. that sometimes the extra capability can add to the confusion and understanding the use of the software.

September 2014

Iris from Emory Master Assoc.


Ease-of-use

3.0

Customer support

4.5

Functionality

4.0

September 2014

Emory's conversion to management software

Pros

Everything is at your fingertips regarding units/owners/renter, etc. Our office manager finds the program very easy to use and is a timesaver for her.

Their accounting department has been an excellent source of help in regards to accounting entries and questions. The CEO of the company has also been a great help.

We made a few suggestions for the front office and the accounting department, which Condo Manager implemented.

Cons

There's no right-click on the mouse; there needs to be a way for recurring payments/receivables to be easily entered. Also, on the accounting end, there needs to be a master look-up, where by just entering a name or unit number, you get the correct info.

Their sales department needs to be more forthcoming about what and how much of your data will be converted by Condo Manager.

May 2014

Samuel from Pinnacle Association Management


Ease-of-use

4.5

Customer support

4.5

Functionality

5.0

May 2014

Great software for managing associations. My staff members love it.

Pros

There are a lot of great features, but my favorite is the Web Portal Service they offer. We provide this to our clients as a convenient option that is offered from Condo Manager. It has helped reduce the number of support calls we receive on a daily basis and is also a great service to demonstrate to potential clients when we can show them our technology.

Cons

They update the software frequently, which is a good thing, but I wish they would notify us in advance before releasing them.

May 2014

Myra from The Preserves at Hickory Creek Property Owners Association


Ease-of-use

5.0

Customer support

4.5

Functionality

4.5

May 2014

Great software solution for our community

Pros

Condo Manager is very flexible and user-friendly. We also enjoy the online dashboard for our homeowners to manage their accounts and make payments online. The customer service department is also responsive and helpful when we need them.

Cons

We have a requested a few custom modifications to reports in the software. While there are some changes we can make ourselves, I wish we did not have to rely on the support staff to make the changes.

July 2016

Gary from Caribe Realty


Ease-of-use

4.0

Value for money

5.0

Customer support

4.5

Functionality

4.5

July 2016

Condo Manager Handles HOA and Work Order Tracking...Can be Purchased!

Pros

The package was being used by other HOA's in our market. and it has the most robust W/O module because is addressed both Labor and Material, while the others had just a single entry, presumably, the amount that a vendor charged. Condo Manager has pull-down menu items for material and labor items, which we feel is invaluable when you want to sort work order material and labor. Pre-programmed items assure that common language is used by the technicians, and thereby able to be quantified.

Cons

Ther is no native Quick Books output ability. We believe that we can work through this issue.

January 2018

Stephanie from DTA Community Management Services, Inc

Company Size: 2-10 employees

Review Source


Ease-of-use

4.0

Value for money

2.0

Customer support

2.0

Functionality

3.0

January 2018

They were great in the beginning

I really loved this program in the beginning. It wasnt perfect but it was pretty good and it offered features that I couldnt find elsewhere. It seems that lately they have had more and more issues and its harder and harder to get help from support. Our "tech guy" is often on vacation. We have been sitting here for close to two weeks unable to bill our single family subdivisions for 2018 because we cant get support to fix whatever issue they have thats preventing it.

Pros

Cloud based, generally easy to understand, good features for homeowner associations, ability to create custom reports

Cons

Inability to control user information locally, unresponsive (or slow to respond) customer service, a lot of glitches

September 2013

Dwayne from Alverson Property Management


Ease-of-use

4.0

Customer support

5.0

Functionality

4.0

September 2013

We have been very pleased with Condo Manager. Their customer service has been extremely helpful and professional. I purchased Condo Manager for our company three years ago and it has done wonders for our office. We have used other products in the past and Condo Manager has been, by far, the best software system we have used. We gladly take Condo Manager out to presentations when we speak with new communities. They are amazed at the technology and level of service our staff can provide because of Condo Manager. Our business has grown significantly because of this. Our chances of winning a new association contract are about 70-80% higher when we have the opportunity to demonstrate Condo Manager for them. This has been very effective for us. I would highly recommend Condo Manager to any management company that is not happy with their current provider. Reporting, tracking, violations, maintenance, collections, automated letters, custom report builders - Condo Manager has just about everything you could ask for.

September 2011

Theresa from Birkwood Homeowners Association


Ease-of-use

4.0

Customer support

5.0

Functionality

4.0

September 2011

Our association is run completely by volunteers and we do not have a part time or full time community manager on staff. Our board was faced with a unique challenge of finding a user friendly software to help manage our association. I serve as the board treasurer and looked at many different options. I tried another web-based system but it was clearly not meant for managing homeowners associations and did not have the flexibility we needed for the accounting and reporting. We switched to Condo Manager for several reasons. Condo Manager is made specifically for homeowners associations. It's very easy to learn and very flexible. The Condo Manager technical support team is very helpful. We received personalized training on our software and can call them if we have issues. We have been using Condo Manager LIVE because I can access the system from my laptop and tablet. We love using Condo Manager because it has helped us avoid hiring a management company, saving us thousands of dollars. Five stars and two thumbs up!

December 2017

Wish to remain from Wish to remain anonymous

Company Size: 11-50 employees

Review Source


Ease-of-use

1.0

Customer support