Finding software can be overwhelming. We help restaurant owners choose the right restaurant management software to monitor food costs and optimize staff schedules.

Showing 1-20 of 142 products

Epos Now

Epos Now is a retail management system for small to mid-sized businesses. In addition to its Point of Sale module, the solution also offers integrated Inventory Management, Customer Management, and Retail Accounting, including general... Read more

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Recent recommendations: 152 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Toast POS

Toast POS is a flexible system built exclusively for restaurants and the food service industry. Offering tools like online ordering, delivery, takeout, mobile app ordering, contactless payments, and e-gift card purchasing, this solution... Read more

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Recent recommendations: 84 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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TouchBistro Restaurant POS

TouchBistro POS is a reliable and easy-to-use restaurant management platform. Every feature has been built to specifically address the needs of restaurateurs looking to understand and control their costs, while finding opportunities... Read more

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Recent recommendations: 77 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Upserve

Upserve is a complete restaurant management solution featuring an Android or iOS-based point-of-sale (POS) system, online ordering, contactless payments, automated inventory management, sales analytics, and more. The platform offers... Read more

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Recent recommendations: 56 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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CAP Retail Point of Sale

CAP Retail Point of Sale is built to support retailers, including specialty businesses such as tobacco and vape shops, liquor, wine and beer stores, lawn and garden centers, hardware stores, convenience stores, groceries and markets.  The... Read more

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Recent recommendations: 23 recommendations

Platforms: Win
Deployments: On premise
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SpotOn Restaurant

SpotOn Restaurant is a cloud-based point-of-sale solution that enables businesses to streamline processes related to food ordering, tableside payments, customer retention and more. The online ordering functionality enables businesses... Read more

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Recent recommendations: 20 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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HungerRush

HungerRush is a food delivery solution that enables restaurants of all sizes to streamline operations related to online ordering, loyalty programs, reporting and more. Professionals can utilize the platform to create custom order types... Read more

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Recent recommendations: 16 recommendations

Platforms: Win
Deployments: CloudOn premise
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BPA Restaurant Pro

BPA Restaurant Pro is a retail management solution designed to help small to large enterprises manage accounting processes and streamline point-of-sale operations. Key features include time tracking, reporting, inventory management,... Read more

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Recent recommendations: 15 recommendations

Platforms: Win
Deployments: On premise
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RMS POS

RMS POS is a secure, fast and reliable point of sale solution for hospitality businesses. From quick service cafes to fine-dining restaurants, RMS POS is designed to provide all-in-one systems for venues of any size and complexity.... Read more

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Recent recommendations: 4 recommendations

Platforms: Win
Deployments: CloudOn premise
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ITWERCS POS

ITWERCS POS is a cloud-based retail solution that helps restaurants manage point-of-sale operations, customer interactions, reservations and more. The centralized platform enables employees to create personalized profiles and track... Read more

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Recent recommendations: 2 recommendations

Platforms: Win
Deployments: Cloud
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BrewPOS

BrewPOS is a Windows IOT solution for restaurants designed to intuitively manage the daily functions for your restaurant. Open Tabs with EMV chip cards and close them without the customer present. Never keep a credit card behind the... Read more

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Recent recommendations: 2 recommendations

Platforms: Win
Deployments: Cloud
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LS Retail

LS Retail is a retail management system consisting of point of sale (POS) and enterprise resource planning (ERP). Key features include inventory management, customer management, retail accounting, e-commerce, warehouse management and... Read more

Platforms: MacWinLinux
Deployments: On premise
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Infor POS

Infor POS is a cloud-based point-of-sale solution purpose-built for the retail and hospitality industries—serving hotels, resorts, restaurants, and retail stores of all shapes and sizes with revenue tracking, queue, and order... Read more

Platforms: MacWinLinux
Deployments: Cloud
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iVend Retail

iVend Retail is an omnichannel retail management solution that helps businesses manage various aspects of a brick and mortar retail shop and e-commerce store. It covers from point-of-sale (POS) to back office to head office operations.... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Appetize

Appetize is a modern cloud-based Point of Sale, inventory and analytics platform transforming how enterprises manage and process guest transactions. Appetize is trusted by some of the largest and highest volume businesses in the world,... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Tray

TRAY is a cloud-based software platform that enables service on-demand for merchants in the Family Entertainment, Amusement and Restaurant industries. The product suite includes point of sale, self-order kiosks, online ordering, electronic... Read more

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Platforms: MacWinLinux
Deployments: Cloud
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PayPal

PayPal is a digital payment platform that enables businesses and individuals to pay and accept payments through an online portal without revealing any financial details. The solution is suitable for businesses of all sizes. PayPal... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Yelp Reservations

Yelp Reservations is a cloud-based restaurant management system that helps manage reservations and guests. Primarily catering small to midsize businesses, it enables real-time communication between customers and restaurant owners. Key... Read more

Platforms: MacWinLinux
Deployments: Cloud
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SimpleOrder

SimpleOrder is a cloud-based platform to manage multiple restaurant chains and suppliers through a single interface. The solution streamlines operational activities and manages inventory for restaurants, bakeries, bars, hotels and... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Route4Me

Route4Me is a cloud-based fleet management solution designed for small, midsize and large businesses. Primary features include route planning and routing guides. It allows users to type-in or upload customer addresses and plan a route... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Buyers guide


Last Updated: October 24, 2020

The dinner rush has begun, and once again, your kitchen is struggling to get plates out on time. You’re short-staffed because a server forgot their shift, and the cooks are worried there aren’t enough ingredients to serve the daily special until closing. Everyone is scrambling, and for good reason. You can’t afford another bad revenue day or negative Yelp review in this competitive market.

Such is the life of managing a restaurant, where a thousand things need to go right to keep you afloat, but one thing going wrong can sink you immediately. If you find yourself struggling to keep on top of day-to-day operations, or you don’t have an accurate picture of the road ahead, restaurant management software can help.

If you’ve never researched or purchased a restaurant management system before, that’s OK. This Buyer’s Guide highlights everything you need to know to help find the right solution.

Here’s what we’ll cover:

What Is Restaurant Management Software?
Common Functionality of Restaurant Management Systems
5 Benefits of Restaurant Management Software
How Much Does Restaurant Management Software Cost?
Additional Restaurant Management Software Resources

What Is Restaurant Management Software?

Restaurant management software is designed specifically to help users manage their food service establishment. Some platforms have functionality related to customer interactions, such as that found in a point of sale (POS) system, but more often restaurant management software focuses on behind-the-scenes processes such as restaurant employee scheduling, inventory management and accounting.

Hotschedules
Restaurant employee shift schedule in HotSchedules

Restaurant management software exists in two forms. Systems like HotSchedules are best-of-breed applications that focus on one particular need. But, there are also all-encompassing suites like PeachWorks, which are designed to take care of everything related to managing your restaurant.

Common Functionality of Restaurant Management Systems

Though products vary, here are some examples of common functions you can find in restaurant management systems:

Labor management Create and manage employee schedules, calculate labor costs and track compliance with laws and regulations.
Inventory management Keep running counts of what’s in stock and create custom reports.
Recipe management Create and maintain recipes based on inventory, set menu prices and analyze historical trends.
Accounting Manage your general ledger, compare financials against budget and generate reports.
Logbook Collaborate with other users, store customer feedback, take notes and create to-do lists.
POS integration Collect sales data from your POS system and track how it affects other areas of your restaurant.

5 Benefits of Restaurant Management Software

Using dedicated software to manage your restaurant offers a number of benefits over manual methods like pen and paper or Excel spreadsheets. These include:

  • Reducing duplicate entry. Instead of having to transfer inventory numbers and labor costs into your accounting ledger manually, restaurant management software can do it automatically. Better integration between applications means you don’t have to enter numbers twice, saving valuable time.
  • Improved communication. Individual user logins allow all of your staff to keep up-to-date with information and tasks relevant to them, while automated reminders can ensure that workers never forget when their next shift is again.
  • Greater flexibility. Cloud-based systems allow you to access your account from anywhere with any device if you have an internet connection. If you need to generate a report or switch someone’s schedule from home or while you’re out and about, you can.
  • Fewer errors. Audit trails and flagged entries for anything that appears out of the ordinary can ensure that the information you have is complete and accurate.
  • More accurate forecasting. Using historical data, restaurant management systems can give you more accurate predictions regarding future sales, inventory needs and otherwise. You can dig into your numbers and view them in different ways to uncover trends you might not have otherwise.

How Much Does Restaurant Management Software Cost?

The cost of a restaurant management software system largely depends on the complexity of the system’s functionality and how many locations you need to manage with it.

A basic restaurant POS system to manage your sales and accounting needs may only cost $150 a year, while a more complex restaurant management suite to track every aspect of multiple locations may run you thousands of dollars a month. If you need integrated hardware, such as a tablet or cash register, that will bump up the price as well.

Your payment schedule is also going to vary depending on whether the software is sold with perpetual or subscription licensing.

With perpetual licensing, you pay one large fee upfront to use the software indefinitely. Recurring costs are lower, but the initial cost is substantial. With subscription licensing, you pay a smaller monthly or annual fee as you go along. The upfront cost is lower, but the recurring costs are higher than those with a perpetual license. Costs associated with each licensing option tend to equal out over time.

Ask vendors about the specifics of their particular pricing structure so you can budget for the system accordingly.

Additional Restaurant Management Software Resources

The information found in this Buyer’s Guide offers a good baseline to help you begin researching restaurant management software vendors. Here are some additional Software Advice resources to check out as you decide on a system and learn how to get the best use out of it for your business:

  • How to Inventory Items With Your POS Software: If you’ve never digitized your inventory numbers before, it can feel like a daunting task. This guide offers best practices to help with the transition. We even have an Excel inventory template to get you started.
  • Increase Restaurant Upselling and Grow Revenue With Mobile POS Systems: Did you know your restaurant management software can actually make you money? It’s true. We show how automated server prompts found in mobile POS systems can aid your upselling tactics. An embedded calculator allows you to see how even a $1 average ticket increase can benefit your bottom line.
  • Why Restaurants Fail—and How Yours Can Succeed: There’s no guarantee that a restaurant will succeed. We talk to experts to uncover common mistakes that new restaurants make and offer advice on how yours can excel from the start.