Showing 1-20 of 65 products
Alma is a cloud-based school management solution catering to businesses of all sizes in the education industry. Core features assist users to manage school administration, generate custom reports, administer the enrollment and admissions... Read more
OpenEduCat is a cloud-based learning management solution designed for educational institutes. Key features include student management, course management, examination management, quizzes, faculty management, attendance management, news... Read more
A central platform for K–12 modern learners, Schoolbox will connect your entire school network and provide one place to communicate and collaborate with students, teachers, parents and the broader school community. More than a... Read more
PowerVista RollCall is an on-premise and cloud-based campus management and student administration solution designed for non-K-12 schools. This solution caters to schools for adult students and student lifecycle management capabilities.... Read more
Classe365 is a cloud-based learning management system (LMS) and student information system (SIS) suitable for educational institutions. The software helps educators manage their students and course content and offers blended learning... Read more
Gradelink is a cloud-based school management solution that helps connect teachers, students and parents through a single interface. Key features include student enrollment management, attendance report generation, grade and attendance... Read more
iGradePlus is a cloud-based school management solution designed for individual instructors, schools and colleges. Key features include student and class management, school and district management, grade management, attendance and behavior... Read more
MyStudentsProgress is a cloud-based school information management platform designed for K-12 private schools, dioceses and other educational organizations. Primary features include emergency alerts, report card management, attendance... Read more
Skyward’s Student Management Suite is a cloud-based student information solution that helps schools manage student records, curriculum, attendance, grades, discipline, reporting and more. The solution's gradebook module supports... Read more
Infinite Campus is a cloud-based school management solution that caters to districts ranging in size from 30 to 330,000 students. This solution integrates SIS features, operational management tools and learning management functionality... Read more
AdminPlus by Rediker is a cloud-based student information solution that helps schools collect, manage and analyze student information. The solution caters to public and private schools of all sizes and grade levels. The solution's... Read more
Populi is a cloud-based school management solution that caters to small and midsize colleges and provides them the tools and functionalities to manage their administrative operations and routines. Key features include a learning management... Read more
SAFSMS is a cloud-based school management solution that helps primary schools, secondary schools and childcare businesses manage their administrative operations. SAFSMS provides school managers with an overview of students performance... Read more
PraxiSchool by PraxiPower Software is cloud-based school, childcare and church management solution. It is designed to cater small schools and daycare facilities. Primary features include attendance management, accounting, classroom... Read more
ASAP is a cloud-based class and membership management solution that caters to the needs of both small and midsize organizations and large enterprises. The solution helps organizations manage classes, after-school programs, events and... Read more
Orbund is a cloud-based education management solution for training institutes, higher education, K-12 schools and universities. Primary features include an online application, lead forms, registration portal, instructor portal, administrator... Read more
MySchool is a cloud-based school management system that helps store and manage all the information related to new registrants, teachers, students, parents and other educational administrators. It comes with a donation management module,... Read more
MyClassCampus is a cloud-based integrated school management and enterprise resource planning (ERP) solution designed for educational institutes such as schools, colleges, universities and coaching centers. Features include fees management,... Read more
Vision SIS is a cloud-based system that helps K-12 private and public schools manage and utilize student information, improving engagement and learning outcomes across hierarchical structures in the education sector. The centralized... Read more
SchoolTonic is a cloud-based school management system suitable for schools of all sizes. It provides staff, teachers, students and school administrators with student academic history records, enrollment management, calendars, options... Read more
Today, software is essential for completing daily administrative tasks in schools. Educational institutions are also leveraging technology to help them better assess student progress, rather than relying solely on teachers’ judgments. This helps take education to the next level.
With so many solutions on the market, however, it can be difficult to select the right software for your institution. This guide will tell you everything you need to know to get started.
Here's what we'll cover:
What Is School Administration Software?
School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.
Common capabilities of this software include:
- Billing and invoicing
Some solutions also offer more advanced functionality, such as:
- Integrated learning management systems (LMSs)
- Tools for administrators to evaluate teachers
- Parent portals for checking students’ attendance and grades
- Reporting and analytics capabilities
- Library management tools
- Point-of-sale (POS) functionality for managing cafeteria and other sales
- Fundraising capabilities
- Electronic health records (EHR) tools for onsite nurses and clinics
Note that some vendors offer integrated suites of software that feature several of the aforementioned applications, while other vendors offer standalone or “best-of-breed” individual applications. There are several advantages and disadvantages to each approach. In general, fully integrated suites of software will be able to cover most of your bases and you won’t have to worry about integrating certain applications with each other.
However, integrated suites can have fewer features within each of their individual applications, whereas standalone best-of-breed applications tend to be more fully featured. The downside with relying on a mix of best-of-breed applications is that you might have to have certain integrations custom built, which can add to the price tag. That said, one key advantage to relying on best-of-breed applications is that it will give your school more flexibility in the event that one application needs to be upgraded or switched out for something else. With integrated suites, you often have to upgrade or replace the system on a cyclical basis.
Common Functionality of School Administration Software
The following capabilities are common to most school administration systems:
|Admissions||Helps users manage the admissions process, from accepting applications to enrolling students. Includes custom admission form creation and online application submission. Stores data on prospective and new students (e.g., admission status, demographics, contact information and communication logs).|
|Attendance||Users can record attendance in the system or through a mobile application; publish attendance records online for student, parent and teacher access; and use attendance data to build reports and letters.|
|Grading||Allows users to record grades; create and print transcripts and customized report cards (including narrative notes from teachers); and report on class rankings and distribution. Also includes automatic calculation of weighted grades, means, medians and averages.|
|Scheduling||Provides tools for scheduling classes based on student and teacher availability. Some applications come with automated schedulers, which match teacher schedules with student course requests.|
|Billing and invoicing||Allows users to create and send invoices and receive payments. Some vendors also provide an integrated accounting application.|
|Communication||Notification system keeps parents, students and teachers updated on school cancellations and delays, emergency alerts and events. These messages may be sent via email, text or voice message.|
Benefits of School Administration Software
School administration systems bring many benefits to users, including:
Automation of routine tasks. Handling student information, payments and other administrative tasks manually can be overwhelming, especially for midsize and large educational institutions. School administration systems automate these mundane tasks, and can even reduce administrative staffing requirements.
Improved communication. Parents can easily interact with teachers and administrators and get their questions answered quickly. Schools can also provide regular updates to parents and students through the software’s notification system.
Better analysis of student performance. Several solutions on the market include analytics tools. Drawing from grade and attendance data, these tools provide in-depth analysis of students’ performance in academic, sports and extracurricular activities. This helps teachers take any necessary corrective actions in a timely manner.
Increased transparency. Communication tools and portals provide parents with regular updates on children’s attendance, grades and health (if the vendor offers EHR functionality). This allows them to intervene when they see performance suffer. Students can also access their own grade and attendance information whenever they need it.
Market Trends to Understand
We have observed a few changes taking place in this market:
Shift toward cloud-based software. Since the 1990s, school administration systems have increasingly been deployed in the cloud. This trend is only accelerating, thanks to the convenience and flexibility it provides. Cloud-based solutions can be accessed remotely, and the vendor takes care of all software maintenance and updates. These systems also come with relatively low upfront costs.
Rise of open-source applications. Many open-source applications have also emerged in this market. Open-source solutions often provide basic modules for free, offering more advanced functionality and support at a cost. Buyers who don’t need a comprehensive solution or who want to test whether they really need software can try these out before committing to a paid solution.
Here are some important points to keep in mind as you search for new school administration software:
Integration with other software. Make sure the system you choose can easily integrate with other software your educational institution is already using, such as email, spreadsheet or accounting applications.
Vendors’ market history. Several vendors have stopped offering school administration products over the past six years. Thus, buyers should ensure the vendor they choose has a strong history in the market (five to 10 years is a good benchmark).
Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.