ReadySetAuction is a cloud-based bidding management software designed for small and midsize nonprofits. It offers donation management, guest management, event websites, mobile bidding, cashiering and payment processing within a suite.
ReadySetAuction features donation management, which allows users to select items for bidding, list them on the bidding portal and track in-kind gifts, consignments, sponsorships and cash donations. The product also allows users to design mobile-responsive bidding sites using built-in templates. ReadySetAuction supports three different types of bidding: standard, max bidding and immediate purchasing.
The seating management feature lets users track and sell tickets for bidding events. The software updates ticket availability in real time, which can help avoid overbooking. Users can also track the status of tickets sold using the dashboard.
Pricing is per year. Support is offered through an online portal.
Sarah from Bradford Academy
ReadySetAuction has enabled us to raise money for significant growth projects at our school.
ReadySetAuction allowed me to lead a team of excellent high school students to complete our auction checkout very quickly, after only a couple of short training meetings (1 hr or less). Data entry also went very quickly and with minimal errors, thanks to good software design.
ReadySetAuction allows many people to share the load of data entry, check in and checkout. It is not 100% foolproof but has good safeguards. It has all the features I needed to manage and present our auction data and take payments. The instant email receipts are my favorite feature, because they are useful and look professional to our guests.
This system is very well designed and has been tested over years with many customers. We have had no serious problems in 3 years of use... no lost data or payments. Thankful for reliability!
For 3 years we used the Complete plan (paper bid sheets, self checkout option), and it has gone so well that we are hoping to upgrade to mobile bidding next year!
Event website design themes are limited and look a little dated. (Yet it's functional and we can't make it too ugly either, which I appreciate!)
Guests must create an account before purchasing tickets or even seeing ticket price options. We finally realized we need to put prices into the main text of our event website to shrink this barrier.
Both of these problems were true for us this year, but could be fixed before next year... a great thing about a web application!
Response: SofterWare, SofterWare, Inc.
Date: May 2018
Thank you for taking the time to write a detailed review, and I've passed your information onto the Product Manager for ReadySetAuction, Evan.
He replied: "Please let Sarah know that it is on the development road map for this year to eliminate the barriers noted regarding creating an account before purchasing tickets and about displaying ticket prices."
We're very happy that you have used RSA to save organization time and to generate more revenue at auctions, accurately, confidently and securely.
We agree that a short training session with all staff prior to the event is a key to success.
Thank you for your feedback!
Manager, Client Relations
Randy from Flint Hills Christian School
Employees number: 11-50 employees
Organizational improvement, improved event management and customer enjoyment. Would not do an auction again without it.
It provides a good overall framework for managing an auction. There are little things that can be and in fact are being done by their design staff to simplify processes which encourages me even more about using the software next year. The event showcase was great and the general organizational focus of the software was very helpful. I am sure with a year under our belts it will be even better next year! The Highly recommend to anyone!
When RSVPing, one sees guests as part of a party, so whatever name they are registered as (e.g. guest 1, etc.) it corresponds to a party. At checkout, you may only see "guest 1" and have to match things up on the fly. The display pages seemed to print upside down if using as a table tent. Essentially little things but not great problems.
Janine from Garden Spot Village
Employees number: 201-500 employees
Saved us time and money!
Just about EVERYTHING! My company switched from Greater Giving to ReadySetAuction this year for our Fall Festival and Silent Auction and what a difference did it make. RSA saved me so much time this year, all I had to do was put the correct information in and the software did everything else for me (no more days of having to type the same information 3 different times in 3 different places). This software is EXTREMELY user friendly, their customer service is top notch and the price is right. Another benefit for me was it's compatible with DonorPerfect! I would highly recommend this to anyone!
I really have no BIG complaints about this software. My only hiccup was that you can't have 2 packages with the same name (for instance, we do a silent auction of gift certificates and if you have 2 gift certificates for the same place and same amount but you want to separate them, you have to change the name of the second one slightly, even if that means just putting an extra space).
Response: SofterWare, SofterWare, Inc.
Date: November 2017
Thank you so much for the awesome testimonial! Our product manager submitted your suggestion for improvement to our Suggest & Vote, where clients submit their ideas and vote on those that are most important to them. Every release of ReadySetAuction has included at least one client suggestion, so we truly are listening to your feedback.
Sherry from Supporting the Taylor House, Inc.
Made the entire organization of the event run smoother. Ease in reconciliation, integrity of guest information, totally painless check-out and closing out the event.
Guests registering online so that their contact information was entered by them. The receipt feature of the system is fantastic! They could send us notes on any dietary restrictions, request a specific table, etc. The management of the credit card transactions at check-in and especially at check-out was terrific! I was able to wrap up our event in less than a half day when typically it took several days to close-out. We received many compliments from our guests on the ease of check-out. Also liked the process for tracking donations and having the ability to package them into one single package with the automatic fair market value calculated. I was ready to step down (mostly because of the hectic check-out and reconciliation process) from my chair responsibilities after managing five previous Galas manually. I researched and found ReadySetAuction and said that I'd give it another year. I have to say, it almost made it fun. It certainly reduced my stress level!
I didn't like the fact that guests had to set-up an RSA account before they could even browse our event website. It would be nice if a guest could visit the website and make purchases without setting up an account if you're not going to use the mobile/online bidding feature. I don't know if this would limit the ability to store credit card information. If so, the requirement is worth it. I would also like to see more flexibility in the email communications to guests. It would be nice to be able to split payments at check-out rather than requiring that all purchases or total amount be charged to a single credit card. Many guests like to split a package or pay a portion by check and a portion by credit card. I would also like to have the ability to split a package between guests (eg. Trip for 8; be able to split it among four bidders rather than 1). Lastly, there is no way to issue a refund in RSA. Note with regard to SafeSave: When I inquired about the fees I was not told about the extra processing fees charged above the initial % per transaction and .30 processing fee. There is actually a .30 fee every time a guest saves a card in addition to the initial .30 transaction fee. For example: Bob purchases a ticket on line with a cc. +.30, Bob registers his credit card at the event (no purchase) +.30, Bob decides to use a different credit card at check out, +.30, etc., etc. This does increase the total credit card fees and should be disclosed.
valerie from Five9
Employees number: 501-1,000 employees
I thought the software was great, with a few exceptions. Overall the customer support was amazing. I wish there was more flexibility and options in packaging pricing. I feel like if there were more options and price points available, it would improve.
Great customer service.
Not enough packaging options.
I would recommend more packaging options.