Vagaro Software
Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client databases and inventory management, as well as featuring email and text notifications to clients and automated email marketing.
Users can list available appointment slots, and customers can then look for salon facilities nearby and book appointments through Vagaro’s website or the Vagaro app. VagaroPro, the business app, is available for Android and iOS smartphones.
Users can create customizable promotional web pages to showcase upcoming events and special offers through Vagaro’s website or connect with their customers through email and social media platforms. Customers can also create personalized profiles with their contact information, booking history and feedback. Users can keep records of their customer service histories and generate customizable reports with graphs and charts to track business performance, customer retention and more.
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Generate booking slots -
Book appointments -
Point of sale integration -
Services listed
Supported Operating System(s):
Web browser (OS agnostic)
1,664 Reviews of Vagaro
Ami from nkdskin at the lakes
Specialty: Health & personal care
Employees number: 2-10 employees
October 2018
October 2018
good and affordable
easy to market with it. If you don't do the review, the system will keep bugging you. make sure you do your setting right other wise will send all info to your clients.
Pros
Compared to other scheduling and marketing companies. vagaro is very affordable and easy on the go. great app
Cons
If you don't do the review, the system will keep bugging you. make sure you do your setting right other wise will send all info to your clients.
George from George John Boutiqiue Salon
Specialty: Salon/Spa
Employees number: 2-10 employees
October 2018
October 2018
first week
so far very happy with the software.
Pros
Ease of use. Quick to to import information from existing software. Easy check out. Mass inventory editing.
Cons
A few more detailed reports. Cash counting in closing the drawer so that the software can blanace drawer.
Michael from Aspire Health & Fitness
Specialty: Health & personal care
Employees number: 1 employee
October 2018
October 2018
Great Software System
Pros
Much easier and cleaner to use than other software companies. VERY AFFORDABLE! Customer service has been great so far! Very much looking forward to dig in even more.
Cons
As a personal trainer, I would like to be given a notification when my clients owe me their next payment for sessions without me having to remember to look up their account.
Hilary from Orange Cross Lice Removal
Specialty: Health & personal care
Employees number: 2-10 employees
October 2018
October 2018
the best
Pros
the support team is always very helpful! i was able to navigate the website by myself within a week!
Cons
I do not have anything bad to say about the Vagaro program or the support team. The support team is the best!
Elizabeth from zeta aesthetics nyc
Specialty: Salon/Spa
Employees number: 2-10 employees
October 2018
October 2018
Excellent program
Pros
The most amazing software ever. love my choice. Easy to use so many features, the company is always listening to the client and improves software
Cons
some times gets stuck or it just may be a little bit slow but not often.
Elizabeth from Vibrant Healthcare, LLC
Specialty: Health & personal care
Employees number: 1 employee
October 2018
October 2018
Vagaro Makes My Life Easier
Pros
I like how it is a one-stop shop for small business owners, helping us with so much in one place. I can't imagine having to go three or four places to take care of everything this product does.
Cons
I would like to be able to add prospects to my email database. I like to send out newsletters and it would be better if I could add emails prior to them being customers.
Shanna from Loose Ends by Shanna LLC
Specialty: Salon/Spa
Employees number: 1 employee
October 2018
October 2018
great software for small business owners
Pros
Its easy to use. Simple layout. Easy to read calendar view. I like having checkout and inventory options.
Cons
When using my finger On my iphone to move an appointment that is over a few hours long trying to slide it is a pain. It jumps all over the place.
I wish I could put a customers Tip in before sliding their card. Also trying to do a Cash and Credit Card payment is a pain. This is all through the mobile checkout. When trying to sell an inventory item that shows 0 in stock it wont let you sell the product. I have to go in and add it.
Sarah from Evolve Massage and Wellness
Specialty: Health & personal care
Employees number: 2-10 employees
October 2018
October 2018
Positive Start Up Experience
Pros
It has many features for a very affordable cost. Very helpful and straightforward. The free trial was very helpful, gave enough time to really get to know the product and make sure it was a good fit before investing. The texting/email feature is very appealing and easy to apply.
Cons
The look of the program could be a little more organized. The appearance is slightly cluttered, but I didn't mind too much.
Nikaya from Hair and beyond salon
Specialty: Salon/Spa
Employees number: 2-10 employees
October 2018
October 2018
Easiest way to handle salon clients
Love it ! Thank you
Pros
VagaroPro allows me to keep my clients profiles in order with phone number , email , and notes on each client .
Cons
I wish I could change the color of the personal time off . Which is meanial so I have no cons about the software .
Lisa from LG Salon
Specialty: Salon/Spa
Employees number: 2-10 employees
October 2018
October 2018
Best Appointment Service
Pros
Everything about this is a PRO! Easy to use and very functional.From the start to finish. My customers also love the appointment reminders. I love that it works with my apple watch it is really helpful to keep me running on time always knowing who is next at a glance.
Cons
N/A There are none. So glad I starting using Vagaro. I really have no cons to express.
Kelly from Blade & Brow Beauty Studio
Specialty: Salon/Spa
Employees number: 1 employee
September 2018
September 2018
Easy to use!
Pros
Very straight forward, user friendly system. My experience with customer service has been great as well. I love the reports & the website builder as well.
Cons
I do wish I could securely hold credit card numbers even though I don't use Vagaro merchant services.
Michelle from Appearances By Michelle
Specialty: Salon/Spa
Employees number: 1 employee
September 2018
September 2018
Perfect for my small business.
Pros
The application is easy to use and flexible. The appointment scheduling is awesome and I can access my calendar from anywhere at anytime.
Cons
Wish it was easier to export the comments and formulas that have been added to customer records. I have only been able to do them one at a time.
Carla from Polished Nail Bar
Specialty: Spa
Employees number: 2-10 employees
September 2018
September 2018
Vagaro Review from a Front Desk Perspective
Pros
Vagaro was very easy to use, I needed very little training on the software. The layout was very clean and helpful in determining the different services provided.
Cons
When entering clients I'm not sure if it was a User issue or a software issue but I always saw duplicates of clients in the system.
Cynthia from Massage By Cynthia
Specialty: Health & personal care
Employees number: 1 employee
September 2018
September 2018
This is the best site I've used period.
Love it! Keep it simple and I'll stay with you until I retire!
Pros
So worth the money! It gave me everything that my old site gave me and it is super easy to use for both me and my clients. As a matter of fact, my clients compliment the Vagaro sites ease of use ALL the time.
Cons
The ONLY thing that I don't get from this site is package sharing. The client has to buy a gift cert and use the same number for all on the account.
jennifer from weddings
Specialty: Health & personal care
Employees number: 2-10 employees
September 2018
September 2018
4 year user
great way to get control of your business
Pros
such great tools to track your inventory and walkins now I know what is walking in and out of the door
Cons
so much i haven't used yet.... im sure I am missing something :) the set up is a little hard but if you let them they will have the printer talking to the computer in no time
Jill from intentional wellness services
Specialty: Health & personal care
Employees number: 1 employee
September 2018
September 2018
I have recently switched from a much more expensive system that was difficult to maneuver around
Pros
ease of use, super easy app, everything in a glance, cost effective for small business, focused on schedule and point of sale
Cons
It would be really helpful to have the option of charging for a no show/late cancel in the checkout
Evan from Silver Salon
Specialty: Salon/Spa
Employees number: 2-10 employees
September 2018
September 2018
Vagaro is Fantastic
Overall this is great software. For our business it works so well. There is other great competitive companies out there but I would probably say Vagaro has the best Customer support around.
Pros
The customer service is incredible. They are always knowledgeable and polite. The app and website is very easy to use.
Cons
Vagaro doesn't have a bluetooth chip/card reader. They have been working on this for a while but this would be so beneficial for our company.
Harold from Ideal Holistics
Specialty: Health & personal care
Employees number: 2-10 employees
September 2018
September 2018
I love the way they always have your back when you have a question or comment.
Pros
The ease of use, the aspects that allow you to not only have others book appointments online but that you can book them yourself.
Cons
The program runs a but slow on my laptop, not exactly sure why. I am not a big fan of the popdown lists that are all over the place.
Theresa from Salon Services
Specialty: Salon/Spa
Employees number: 2-10 employees
September 2018
September 2018
Simple enough to use and saves so much time now that I don't have to send reminder texts/calls to clients
love this app!
Pros
the text/email reminders it sends. able to complete a transaction through this site by clicking on the clients appointment
Cons
the online booking is available for booking without being able to manage how far out. For myself anyways I would like an option to open up select days/hours for a selected time (1 wk out or two weeks out ect) so I could change it as needed as my hours could be different ea week or so.
jeana from Nanyamka Beauty Inc.
Specialty: Health & personal care
Employees number: 1 employee
September 2018
September 2018
very useful and a great reminder to my clients
Pros
the reminder conformation to clients and it's easy for clients to make appointments on their own. and they are also able to reach me via email.
Cons
I find it un fair when a unhappy client is able to gave a unjust review and I can't explain what may have happened.
Kate from RUBY ROOM
Employees number: 11-50 employees
October 2018
October 2018
Saving and time with Vagaro
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Loving it! Was using millennium for 13 years and Vagaro transferred all the data we wanted and set up was much easier than anticipated!
Pros
Easy to train, easy to use. Literally getting rid of our front desk after 17 years. There’s no need for it. I have already reduced my front desk hours by 25 hours a week due to online bookings. My practitioners are now checking out their own clients and Prebooking before clients leave the room.
Cons
Missing a couple functions in the payments function. Not a big deal though.
Eric from Salon Services
September 2018
September 2018
yes it has some bad points, Mostly I given a big thumbs up. Use all the features that are free and you will love it.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Easy to use. As will pricing I would like to see, one pricing for all the features. Your sales representatives were 100% honest with me with no tricks.
Cons
customer service, why? Yes you do have videos to help. But sometime things are too difficult and I need help.
Yes I did call in and get help. So I give you 8 out of 10 stars, come on That's a good review. I will not give no one 10 stars. Any less stars then 8, some one is a dumb a--, or whiner baby.
Chelsea from Athlete Recovery and Chiropractic Health
Employees number: 1 employee
September 2018
September 2018
Amazing software
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
This software has everything my office needs all in ONE program! I recently discontinued my separate waiver software, booking, inventory tracking and text reminders and switched to Vagaro because it has everything I need to run my business. It even makes payroll a breeze!
Cons
I have not found anything to be a problem so far.
Luna Judith
September 2018
September 2018
Customer Service is amazing
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Love the customer service! In a matter of minutes all my questions are answered! Very helpful customer service.
Cons
I know its new in spa, but I wish they had more medical spa material. However we still love the app.
Gina from Eyemaximeyez
Employees number: 1 employee
September 2018
September 2018
Vagaro scheduling
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
I liked the fact that i could schedule an appointment on my own.
Cons
I did not like how i had to set up an account before scheduling an appointment. It was time consuming and a little frustrating.
Genice from The Massage Boutique
Employees number: 1 employee
September 2018
September 2018
Simple and effecient
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Ease of running my business from booking appts to check out
Pros
Very user friendly and easy to set up. Vagaro now offers digital forms which saves me time and space
Cons
That you can't search customized services on the vagaro website
Roberta from Relax Organic Salon
Employees number: 2-10 employees
September 2018
September 2018
Salon review
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
I like how easy it is to use and learn.
Cons
Customer support was lacking. Had to call a lot.
Response: Vagaro, Vagaro
Date: September 2018
September 2018
Dear Ms Dudzik,
We're happy to hear that you found our software easy to use and learn. Our customer support team carefully reviewed each phone call and found that enquiries were addressed appropriately and in a timely fashion. Do feel free to reach out to our support team if unresolved issues remain at this point. We will be happy to resolve them for you.
Kind regards,
The Vagaro Team
Debbie
August 2018
August 2018
Life Changing Salon Appointment Booking System
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
I love everything about it. EVERYTHING. They are constantly making changes to make it better. They come up with things I would have ever thought of using. I love it.
Cons
No con's. I have not come across anything that I don't like. There online chat is wonderful if I ever have any questions.
August 2018
August 2018
Must Have for Salon
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
As a sole operator in the salon having a booking system makes my life stress free. It auto sends reminders to clients. I am able to utilize my time much better by having an all in one booking system.
Cons
Only negative I have is getting clients to utilize the software rather than calling or texting me!
Maria from Mane @Salon Concepts
Employees number: 2-10 employees
August 2018
August 2018
Do not give them your credit card information!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Not good! Starting my own business and my time is limited. They have cost me a great deal of time with something that should have been simple! Beware!!
Pros
The program is decent. I really didn't use the program so I can't comment on the software.
Cons
If you don't use the Vagaro system they make it difficult to cancel! I canceled my membership in May and the continued to charge my credit card! There was no cancel option on my account like they advertise, so I had to call them. Told them I had canceled in May and asked why I was still being charged. They told me that I clicked on the account and it reactivated it and they were not sure if I could get my money back! I clicked on the account to make sure it was canceled, it was still active and I was concerned. I had no idea that would reactivate Vagaro to charge my account again!
Response: Vagaro, Vagaro
Date: August 2018
August 2018
Hello Maria,
We are truly sorry that you had a negative experience. We reviewed your Customer History with us. On 05/07/18, you called in to cancel your account and spoke with one of our tenured Customer Service Representatives who noted that he personally took you through the cancellation process. At that time, you cancelled your account, but reactivated it not knowing that you were reopening the account. Then on 07/03/18 you reached out via our online chat and asked to cancel your account. We again sent you the cancellation instructions. Fast Forward to 07/20/18: You contacted our Support Team, and we agreed to refund you in the amount of $25.00 for the confusion, reimbursing you for 1 of 3 Months you were charged. Again, we are sorry that you didn¿t have the time to take advantage of our wonderful Training, Weekly Webinars, and 24/7 Support. However, our Cancellation Policy is very straight forward, easy to access, and as we mentioned you initially cancelled your account in May.
August 2018
August 2018
Easy to use scheduling app
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros
I use Vagaro to schedule my haircut - or rather, my hair stylist uses Vagaro for her scheduling, and I use it to make appointments with her. It's easy to use, I can choose from a list of options, and I've never had a problem scheduling anything.
Cons
Honestly, I've never had a problem using Vagaro.
Jennifer from Cosmetics
Employees number: 2-10 employees
August 2018
August 2018
Great
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Great when I was using it, just expensive
Pros
Vagaro was great to use when I was working for a salon
Cons
As an independent hair stylist it isn’t really cost effective
Brent from AECOM
Employees number: 10,000+ employees
July 2018
July 2018
Great platform
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
easy to use, all the features you need built into one. I like that you can use on multiple devices, computer, android, iphone.
Cons
the only con I see so far is that the credit card processing currently does not use the chip feature that others have.
Tiffany from OB/GYN Associates
July 2018
July 2018
Decent software, gets the job done
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
I love that it always has real-time information & scheduling is done at my convenience. It is definitely improved access to appointment scheduling
Cons
I don't like the interface. It is definitely not the most seamless. Given the advancements in app design, I would like to see an interface that is less bulky.
Kathy from Life Time - Healthy Way of Life
Employees number: 10,000+ employees
June 2018
June 2018
Daily scheduling and keeping track of spa life
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
keeping me organized, and marketing, thanking my customers and allowing them to book themselves. over all it is very user friendly
Cons
it is hard to set up coupons and discounting services, I wish it would give more reminders when clients book on line
Brandi
June 2018
June 2018
Love it, it does far more than most scheduling apps.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
They keep making it more user friendly with updates. its easy and simple to navigate. I always speak to someone when I call customer service without being on hold for lengthy times, they send out follow up emails.
Cons
The page closes out on my ipad or spins in thinking mode occasionally when your in the middle of an action.
jennifer from Jennie Kadlec Salons by Jc
June 2018
June 2018
Amazing software system
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
the checkout process is simple to use and works great with credit cards all types of cardsincluding american express
Cons
the rebooking feature is too time consuming since I need to reenter the name after checkout instead of keeping the name in the system
Stacey from Mystic Willow Healing
Employees number: 1 employee
June 2018
June 2018
A good product, but too expensive for what you get.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
I like that this program has a downloadable app so I can access my schedule anywhere. Its fairly easy to use.
Cons
I don't like that the payment swiper costs you money at all since i can do paypal at no cost for a swiper. I also don't like that vagaro takes all your transaction fees at the end of the month vs. Right out of each transaction.
May 2018
May 2018
Vagaro is very easy to use
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
easy to use
Pros
I find this software much simpler than mindbody. Its nice to have options for functionality but at some point those options can add more complexity which is something we had trouble with while working with mindbody.
Cons
We have found that sometimes text confirmations do not work and that is the thing i like least about this software.
May 2018
May 2018
Growing In Industry, But Lacking In Key Marketing Metrics
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
None. No Facebook Pixel.
Pros
I know a ton of clients that jumped off StyleSeat or something similar to jump on Vagaro--and they are happy. However . . .
Cons
A feature that is often requested and ignored is to be able to add the Facebook Pixel to their client booking page. This is a HUGE FAIL! If you believe that FB is awesome for marketing--which is most people--why would you use a service that does not integrate where ALL your clients are?!? I wrote the CEO about this and no avail. I've been in several Vagaro Support chats which are really bad in my limited experience. This is such a shame. There are ways around this pixel thing to track people who landed on your Vagaro page and left, but it's tricky.
