# Best Data Entry Software - 2026 Reviews & Pricing

> Find the best Data Entry Software for your organization. Compare top Data Entry Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/ca/data-entry

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# Best Data Entry Software of 2026

Updated June 18, 2026

On this page

1.  FrontRunners
2.  Popular Comparisons
3.  Buyers Guide
4.  Related Software

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133 results

### Compare Products

Showing 1 - 25 of 133 products

#### Company Size

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-   2-10
    
-   11-50
    
-   51-200
    
-   201-500
    
-   501-1000
    
-   1000+
    

#### Pricing Options

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**Sponsored**: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.  
  
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**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

AccuMail frameworks is an address validation tool designed to help businesses verify, standardize, and manage addresses in bulk or one at a time. The solution includes data quality control to detect duplicates, update current addresses, and ensure the correct formatting. The software offers third-party integration and several optional add-ons with tools for geocoding, change-of-address processing, and more.... [Read more](https://www.softwareadvice.com/data-entry/accumail-frameworks-profile/)

### Basic

$200.00/month

[See full pricing details](https://www.softwareadvice.com/data-entry/accumail-frameworks-profile/#pricing-and-plans)

4.57

[(28)](https://www.softwareadvice.com/erp/process-runner-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

Process Runner eliminates SAP's biggest pain point - getting data in and out quickly. By turning Excel into a direct line to SAP, business users skip manual copying, avoid IT queues, and update thousands of records in minutes. Unlike SAP's native tools that require technical knowledge, Process Runner works for anyone who knows Excel. Our 1,900+ templates handle every common task from vendor updates to complex material masters. Built-in validation catches errors before they cause problems.... [Read more](https://www.softwareadvice.com/erp/process-runner-profile/)

### Best rated features:

Third-Party Integrations

5.0

Data Storage Management

5.0

Task Scheduling

5.0

General Ledger

5.0

[See all features](https://www.softwareadvice.com/erp/process-runner-profile/#key-features)

4.69

[(167)](https://www.softwareadvice.com/inspection/appenate-profile/reviews/)

Best for:Small businesses

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Submit Forms 83.3% Faster! Replace Inspection Sheets, Time Cards, Maintenance Or Safety Checklists, Job Cards & More With A Single Mobile App A no-code platform for creating data-driven apps to replace paper forms across all industries. Use our versatile drag-n-drop software to schedule, dispatch, track & manage jobs. FREE trial offered to test GPS, barcode scanning, signature & drawing, media & attachment upload, formulas, push notifications, white label & offline capabilities. With Appenate You Can: 1 Reduce costs associated with fieldwork 2 Improve job productivity & collaboration between workers in the office and field. 3 Enforce accountability & compliance “Appenate allowed our company to go paperless in the field & gave us the ability to move towards other paperless operations.” – Junetta, Commercial Service Department – Total Group Appenate Feature Highlights: Full Offline Capability Whether you’re in a city blind-spot, out in the mines or on the far-reaching farmlands, Appenate keeps you working. Generate Custom PDFs and More: Leverage our powerful Word & Excel template functionality to generate invoices, reports, orders, certificates and other custom files from your data capture apps. Dispatch Jobs & Workflow Tasks Send tasks, forms and documentation directly to your app users, improving job productivity and collaboration between workers in the office and field. Schedule and manage jobs using a fully-functional calendar, with geo-fencing capabilities for tasks. Capture Every Kind of Data Leverage native device features to capture GPS and map locations, photos, audio, video, barcodes, NFC tags, signatures and annotations. Receive real-time push notifications of changes to your data and send push notifications at will using our PUSH API. White Label With Your Branding Deliver apps completely under your own company name, with no mentions of Appenate anywhere. Harness our technology for your mobile solutions – the glory is yours!... [Read more](https://www.softwareadvice.com/inspection/appenate-profile/)

### Best rated features:

Data Security

5.0

Full Text Search

5.0

Calendar Management

5.0

Contact Database

5.0

[See all features](https://www.softwareadvice.com/inspection/appenate-profile/#key-features)

### S T A N D A R D

$20.00/month

Create and run data-driven apps • All Screen Types • Standard Connectors • Unlimited Storage • iOS, Android & Windows • 1,500 Form Submissions Optional Add-Ons: • Enterprise Toolkit Create separate environments with tools to copy and sync apps, data, and documents. • Appenate Sync Automatically syncs Appenate data with your local SQL database. • App as a Service White-label native apps with your branding, published under your name. • Website as a Service Rebrand the Appenate platform to offer it under your own company identity. • Appenate Server Host the full Appenate platform on your own infrastructure for full control. • WebForms Let users submit entries via browser without needing to log in.... [Read more](https://www.softwareadvice.com/inspection/appenate-profile/#pricing-and-plans)

### P R E M I U M

$28.00/month

Enterprise features that mean business • All Screen Types • All Connectors • Unlimited Storage • iOS, Android & Windows • Unlimited Form Submissions • Tasking / Job Dispatch • Document Management Optional Add-Ons: • Enterprise Toolkit Create separate environments with tools to copy and sync apps, data, and documents. • Appenate Sync Automatically syncs Appenate data with your local SQL database. • App as a Service White-label native apps with your branding, published under your name. • Website as a Service Rebrand the Appenate platform to offer it under your own company identity. • Appenate Server Host the full Appenate platform on your own infrastructure for full control. • WebForms Let users submit entries via browser without needing to log in.... [Read more](https://www.softwareadvice.com/inspection/appenate-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/inspection/appenate-profile/#pricing-and-plans)

5.0

[(3)](https://www.softwareadvice.com/inspection/forms-on-fire-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

\*\*Forms On Fire: Tailored Mobile Solutions for Field Service Automation\*\* Forms On Fire offers a revolutionary mobile app designed for businesses needing to streamline their field operations across industries like construction, agriculture, and more. Our flagship product empowers companies to capture and dispatch critical data efficiently, from inspections to safety reports, directly from the field using smartphones, tablets, or Windows devices. \*\*Key Benefits:\*\* - \*\*Customization Without Coding:\*\* Users can design forms that perfectly align with their unique business processes using our drag-and-drop designer, no coding required. This means your competitive edge in unique processes is maintained and enhanced, not compromised by generic software. - \*\*Comprehensive Data Capture:\*\* Our app supports a wide array of data types including text, photos, GPS, and more, ensuring all necessary information is captured accurately in real-time. - \*\*Offline Capabilities:\*\* Operate seamlessly in remote areas without internet connectivity, ensuring productivity never stops. - \*\*Instant Data Dispatch:\*\* Automate the dispatch of completed forms to relevant parties with customizable notifications, reducing delays and manual errors. - \*\*Integration and Efficiency:\*\* Connect with over 140 pre-designed templates or integrate with your existing systems through thousands of connectors, pre-populating data to save time and eliminate redundant data entry. - \*\*Scalability and Flexibility:\*\* Whether it's for audits, safety checks, or inventory management, Forms On Fire grows with your business needs, offering solutions that are both specific and scalable. \*\*Why Choose Forms On Fire?\*\* - \*\*Precision Fit:\*\* Unlike off-the-shelf solutions that rarely meet more than 50% of specific needs, Forms On Fire delivers a 100% tailored solution, ensuring you get exactly what you need without unnecessary features. - \*\*Rapid Deployment:\*\* With a small upfront investment starting around $10,000 plus user licenses, companies can deploy a system that not only meets but exceeds expectations, offering a high ROI through rapid implementation and low maintenance costs. - \*\*High Satisfaction:\*\* Our platform is trusted across various industries for its high satisfaction rates due to its ability to adapt to any field service requirement quickly. \*\*Ideal for Companies:\*\* - With at least 100 employees. - Seeking to automate field service operations without compromising on unique business processes. - Looking for a solution that requires minimal upfront investment for maximum long-term benefits. Forms On Fire isn't just software; it's a strategic tool for businesses aiming to enhance efficiency, reduce operational costs, and maintain a competitive edge through customized mobile solutions. Start your free trial today and calculate your ROI with our online calculator to see how Forms On Fire can transform your field operations.... [Read more](https://www.softwareadvice.com/inspection/forms-on-fire-profile/)

### Best rated features:

Data Security

5.0

Reporting/Analytics

5.0

Multi-Channel Distribution

5.0

Lead Capture

5.0

### Worst rated features:

Occupational Health Management

4.0

[See all features](https://www.softwareadvice.com/inspection/forms-on-fire-profile/#key-features)

### Standard Edition

$20.00/month

Multi-platform, Unlimited storage, Unlimited apps, Full OPEN API, Support included. Save 20% on annual plans. Volume discounts available. Now with our 🤖 Ai Form Builder. 🎙️ Talk, type, or upload to build. ⚡️ Create apps in minutes. 🧠 Smart from the start. 💪 Save hours on every build!... [Read more](https://www.softwareadvice.com/inspection/forms-on-fire-profile/#pricing-and-plans)

### Premium Edition

$28.00/month

Everything in Standard, plus Unlimited entries, Premium connectors, Workflow / Tasks / Dispatch, Document management. Save 20% on annual plans. Volume discounts available. Now with our 🤖 Ai Form Builder. 🎙️ Talk, type, or upload to build. ⚡️ Create apps in minutes. 🧠 Smart from the start. 💪 Save hours on every build!... [Read more](https://www.softwareadvice.com/inspection/forms-on-fire-profile/#pricing-and-plans)

### Enterprise Add-ons

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/inspection/forms-on-fire-profile/#pricing-and-plans)

4.70

[(27)](https://www.softwareadvice.com/master-data-management/intellimas-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Intellimas is an enterprise level, low code, web application builder. Build your own apps or allow us to build them for you. Intellimas has a multi-level spreadsheet view along with a form view. This allows you to handle unlimited use cases. It is built for fast data entry, analytics, exception management, and easy retrieval of live data from other systems. It features field level security, importing from csv files, mass update capabilities, configurable emailed alerts, integration tools, image viewing, and workflow management. Medium and large organizations in many industries use Intellimas for business processes such as cost management, tracking, planning, attribute management, process workflow, document management and much more. Intellimas replaces mega-spreadsheets, custom solutions, and other inefficient systems with a repeatable process, one version of the truth, and the ability to adapt to a volatile business climate. Intellimas has a flexible pricing model that is volume based and depends on whether it is deployed on-premise or in our cloud. Each license can be assigned to unlimited apps. Our application specialists will be glad to support you from purchase through many years of product usage.... [Read more](https://www.softwareadvice.com/master-data-management/intellimas-profile/)

### Best rated features:

Real-Time Data

5.0

Student Information/Records

5.0

Metadata Management

5.0

API

5.0

[See all features](https://www.softwareadvice.com/master-data-management/intellimas-profile/#key-features)

### Cloud

$30.00/month

Prices based on volume. Read only and partner licenses are $10/user/month. No limitations on the number of apps.... [Read more](https://www.softwareadvice.com/master-data-management/intellimas-profile/#pricing-and-plans)

### On Premise

$15.00/month

Prices based on volume. Read only and partner licenses are $10/user/month. No limitations on the number of apps.... [Read more](https://www.softwareadvice.com/master-data-management/intellimas-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/master-data-management/intellimas-profile/#pricing-and-plans)

4.38

[(8)](https://www.softwareadvice.com/workflow/doforms-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

doForms is a cloud-based form creation software designed to help small to large businesses in government, education, healthcare, and other industries gather, connect, and share any type of data to handle data management and streamline process workflows. The platform offers dispatch and tracking tools, a DIY form builder, and back-office integration and lets users capture information via mobile devices. doForms allows users to create and customize forms for any purpose, such as surveys, feedback requests, appointment scheduling, data research, and more. It also supports integration with Salesforce, Google G Suite, SharePoint and other cloud apps to help businesses connect data and share it across the organization.... [Read more](https://www.softwareadvice.com/workflow/doforms-profile/)

### Basic

$9.95/month

[See full pricing details](https://www.softwareadvice.com/workflow/doforms-profile/#pricing-and-plans)

4.63

[(8)](https://www.softwareadvice.com/electronic-data-capture/kordata-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Kordata's system configuration and forms builder functionality allows businesses to create unique forms with relationships to other data, automatically deploy it to a native mobile application that works even when there is no data connection and then to synchronize all of that data through the cloud with users in the office. It can even be integrated to existing systems. Want to modernize your user access to information in legacy systems? Consider using the Kordata web and mobile applications as a front end to legacy systems. Utilize the user roles, rights and workflow capabilities to do everything from dispatch to approval to enforcing visibility rights.... [Read more](https://www.softwareadvice.com/electronic-data-capture/kordata-profile/)

### Best rated features:

Service History

5.0

Billing & Invoicing

5.0

Work Order Management

5.0

Data Retrieval

5.0

### Worst rated features:

Reporting/Analytics

3.0

Image Capture

3.0

Failed Inspection Tracking

3.5

Report Templates

4.0

[See all features](https://www.softwareadvice.com/electronic-data-capture/kordata-profile/#key-features)

4.50

[(4)](https://www.softwareadvice.com/data-extraction/fs-net-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

FS.Net is a powerful reporting and analytics software suite designed to give manufacturers a comprehensive view of their entire operation. By bringing together Statistical Process Control (SPC) quality data and Overall Equipment Effectiveness (OEE) production metrics into a single, unified platform, FS.Net delivers the enterprise-wide visibility that modern manufacturing demands. One of FS.Net's greatest strengths is its ability to consume data from multiple sources simultaneously. Whether your organization operates a single facility or manages several plants across different locations, FS.Net consolidates all of that information into one centralized portal. This means quality engineers, production managers, and executive stakeholders can all access the same accurate, up-to-date information without having to piece together reports from disconnected systems. The software's reporting capabilities are fully customizable, allowing teams to build and display the reports that matter most to their specific operation. From control charts and capability studies to production summaries and downtime analysis, FS.Net surfaces the data your team needs in a format that is easy to read and act on. Reports can be tailored to individual roles, so a plant floor supervisor sees the metrics relevant to their line, while a quality director gets a broader view across all facilities. Accessibility is another key advantage. FS.Net is built for today's fast-moving manufacturing environment, where decisions often need to be made quickly and from wherever a manager happens to be. The platform can be accessed on-site or remotely from any computer or tablet, ensuring that critical insights are never out of reach. Whether you are on the plant floor, in a corporate office, or traveling, FS.Net keeps you connected to your operation in real time. By integrating quality and production data into a single enterprise portal, FS.Net helps organizations identify trends, address inefficiencies, and make informed decisions that drive continuous improvement. It bridges the gap between individual workstations collecting data at the machine level and the broader business intelligence that leadership needs to move the organization forward. For manufacturers looking to move beyond siloed data and disconnected reporting tools, FS.Net provides the infrastructure to bring it all together. It is not just a reporting tool. It is the central nervous system of your quality and production management strategy.... [Read more](https://www.softwareadvice.com/data-extraction/fs-net-profile/)

### Best rated features:

Reporting/Analytics

5.0

Real-Time Reporting

5.0

Data Connectors

5.0

Customizable Reports

5.0

### Worst rated features:

Workflow Management

3.0

Multiple Data Sources

4.0

Search/Filter

4.0

OPC Data Collection

4.0

[See all features](https://www.softwareadvice.com/data-extraction/fs-net-profile/#key-features)

### FSWorks

$2,179.00one time

One-Time License Fee per Workstation

[See full pricing details](https://www.softwareadvice.com/data-extraction/fs-net-profile/#pricing-and-plans)

[SaasAnt Transactions](https://www.softwareadvice.com/accounting/saasant-transactions-profile/)

4.82

[(271)](https://www.softwareadvice.com/accounting/saasant-transactions-profile/reviews/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

SaasAnt Transactions, built for Quickbooks, is a data entry solution that helps businesses import, review, delete, and map daily transactions on a centralized platform. The history functionality allows team leaders to maintain an audit trail of all employee's activities across vendor, item, fixed assets, customers and accounts files. SaasAnt Transactions enables team members to bulk export transaction details from Quickbooks with details, such as customer name, created date, currency, due date, and ship date. It is available on annual subscriptions and support is extended via live chat, FAQs, phone, and email.... [Read more](https://www.softwareadvice.com/accounting/saasant-transactions-profile/)

### Best rated features:

Income & Balance Sheet

5.0

Audit Trail

5.0

Accounting

5.0

Tax Management

5.0

### Worst rated features:

Payroll Management

3.8

[See all features](https://www.softwareadvice.com/accounting/saasant-transactions-profile/#key-features)

### Launch

$25.00/month

Free trial is available

### Launch - 3

$30.00/month

Price starts from 3 computers

[See full pricing details](https://www.softwareadvice.com/accounting/saasant-transactions-profile/#pricing-and-plans)

[Culverdocs](https://www.softwareadvice.com/inspection/culverdocs-profile/)

4.98

[(57)](https://www.softwareadvice.com/inspection/culverdocs-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Culverdocs is a fully configurable, no-code platform that allows you to convert your existing paper-based documents into digital forms to transform how you collect, process, and manage business data for office, remote or field teams. We can work with you to revolutionise your data capture from checklists and quality audits to employee contracts. Improve efficiency and stay compliant using electronic forms regardless of the size of your business. Build feature-rich digital forms in minutes that you can access on our Mobile App or Web Forms. With extensive workflow configuration, Culverdocs can be configured to suit your exact business needs. • Smarter Forms & Design • Capture data on the go • Collect with Web Forms • Secure Cloud Storage • Business-driven workflows • Dashboards & Reports • eSignatures • Unified Data Management • Access Controls • Work Offline • Improve Data Accuracy • Send & Request • Build Lists & Data Sets • Save and Resume • GDPR & Compliance We are not just a data collection application, our team is made up of IT consultants at heart and here to make your digital transformation simple. We are focused on improving business process and reducing costs through the use of technology. Your journey to efficiency starts with us; 01. Discover We work with you closely to fully understand your business. Our UK team is always at hand to discuss your requirements and help you understand how Culverdocs will revolutionise your business and how to put that into practice. 02. Upgrade Convert from paper-based to digital forms in minutes using our powerful form builder. Our team will help you get started immediately by creating your first forms and training you on how they work. 03. Collect Your forms will be ready to use on our mobile app and web forms, enabling you to collect rich and comprehensive data anywhere in the world, including eSignatures, imagery and GPS positioning, all stored securely using high-grade encryption. 04. Workflow Automate and distribute your data based on your business requirements. From sending an email, generating a report to integrating with external systems and services, our workflows will ensure your data is delivered to the right place at the right time. 05. Visualise Transform and present your data through purpose-built dashboards, providing real-time insights into your business and KPIs that are important to you. Get started with Culverdocs today with a 14-day free trial, or call our expert UK-based team to see how we can help save time and drive results for your business.... [Read more](https://www.softwareadvice.com/inspection/culverdocs-profile/)

### Best rated features:

Customizable Branding

5.0

Alerts/Notifications

5.0

Compliance Management

5.0

Data Verification

5.0

### Worst rated features:

Dispatch Management

1.0

Image Capture

4.0

Offline Access

4.0

[See all features](https://www.softwareadvice.com/inspection/culverdocs-profile/#key-features)

### Basic

£20.00/month

[See full pricing details](https://www.softwareadvice.com/inspection/culverdocs-profile/#pricing-and-plans)

[LiveFlow](https://www.softwareadvice.com/accounting/liveflow-profile/)

4.90

[(94)](https://www.softwareadvice.com/accounting/liveflow-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Google Sheets Add-On is a tool to help you bring your financial data into your Google Sheet. Imagine completing your month-end reporting, and you need to bring all of the data in from last month. × Currently, one might: Manually download cumbersome CSV files with raw and unorganized financial data and manually upload them to your spreadsheet. ? With LiveFlow Google Sheets Add-on, one can: Plug Financial data from QuickBooks directly into your Google Sheet.... [Read more](https://www.softwareadvice.com/accounting/liveflow-profile/)

### Best rated features:

Expense Tracking

5.0

Transaction History

5.0

Accounting

5.0

Visual Analytics

5.0

### Worst rated features:

Cash Management

4.0

[See all features](https://www.softwareadvice.com/accounting/liveflow-profile/#key-features)

### Basic

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/accounting/liveflow-profile/#pricing-and-plans)

[PhraseExpander](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/)

4.82

[(136)](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/reviews/)

Best for:Ease of use

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

PhraseExpander is an on-premise data entry solution that helps healthcare professionals capture notes and share them with team members in real-time. The platform allows employees to create standard customer service responses and a list of common email phrases and insert them in emails using abbreviations. PhraseExpander allows users to store personal details such as addresses, emails, contact information, and more to facilitate auto-fill functionality across custom forms and documents. It offers a host of features including data import/export, reporting, template formatting, spell checking and more. Additionally, professionals can use the application to organize templates in hierarchical groups, view templates by last usage or creation and detect duplicate abbreviations. PhraseExpander lets managers analyze and extract the frequently typed texts and phrases and create a custom glossary for reference. The solution is available on a one-time license and support is extended via phone, email and other online measures.... [Read more](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/)

### Best rated features:

Computer Assisted Coding

5.0

Customizable Macros

5.0

Decision Support

5.0

Charting

5.0

[See all features](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/#key-features)

### Standard

$79.00one time

Great to get started with text expansion​.

### Professional

$179.00one time

All features. Ideal for teamwork.

### Medical

$279.00one time

Ideal for medical practices.

[See full pricing details](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/#pricing-and-plans)

[DbVisualizer](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/)

4.79

[(128)](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/reviews/)

Best for:Customer support

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

DbVisualizer is a universal database tool that helps businesses monitor and analyze the performance of multiple databases through various operating systems including Windows, macOS and Linux. It includes an AI assistant for SQL queries and built-in Git integration for managing scripts and collaboration. The platform lets employees configure settings to connect the platform with several databases via a unified portal. It allows IT teams to manage key bindings through pre-defined keymaps and access high-resolution images with high dots per inch (HiDPI) displays. It provides a host of features such as connection management, analytics and more. Additionally, DbVisualizer enables employees to rename, pin and rearrange layout tabs using a drag-and-drop interface. DbVisualizer facilitates integration with several third-party database systems and JDBC drivers such as Derby, Exasol, H2, Greenplum, MariaDB, NuoDB, PostgreSQL, Oracle and more. The application is available on a perpetual license basis and support is extended via phone, email and other online measures.... [Read more](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/)

### Best rated features:

Workflow Management

5.0

Drag & Drop

5.0

Data Retrieval

5.0

Data Visualization

4.8

### Worst rated features:

Real-Time Monitoring

4.0

Monitoring

4.0

[See all features](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/#key-features)

### Free

$0.00

This plan is free of cost and offers a 21-day free trial.

### Pro

$199.00/year

The plan charges $89 from second year onwards.

### Pro 2

$229.00/year

The plan charges $119 from second year onwards.

[See full pricing details](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/#pricing-and-plans)

[Cognito Forms](https://www.softwareadvice.com/form-builder/cognito-forms-profile/)

4.70

[(182)](https://www.softwareadvice.com/form-builder/cognito-forms-profile/reviews/)

Best for:Features

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Cognito Forms is a cloud-based software that enables businesses to design, publish and manage a variety of forms. The platform includes a drag-and-drop form builder, which allows users to create and embed personalized forms with custom layouts into existing websites to capture client and other information. Cognito Forms enables organizations to automate cost calculation, compare dates, capture electronic signatures and add conditional logic to hide or display specific sections across forms. It offers a host of features such as data encryption, entry sharing, data merging, confirmation management, HIPAA compliance, folder permissions, email notifications, and more. Additionally, managers can monitor marketing campaigns, optimize forms and gain insights into user performance using Google Analytics. Cognito Forms supports integration with various third-party applications using Zapier, Microsoft Power Automate and JSON webhooks. Pricing includes monthly subscriptions and support is extended via email, FAQs and other online measures.... [Read more](https://www.softwareadvice.com/form-builder/cognito-forms-profile/)

### Best rated features:

Data Retrieval

5.0

Compliance Management

5.0

Alerts/Notifications

5.0

Secure Data Storage

5.0

### Worst rated features:

Document Storage

4.0

Conditional Logic

4.0

Dashboard Creation

4.0

[See all features](https://www.softwareadvice.com/form-builder/cognito-forms-profile/#key-features)

### Individual

$0.00

Create powerful forms for free.

### Pro

$19.00/month

14-Day free trial. For 2 users. Additional $5 to add per user per month.

### Team

$39.00/month

14-Day free trial. For 5 users. Additional $5 to add per user per month.

[See full pricing details](https://www.softwareadvice.com/form-builder/cognito-forms-profile/#pricing-and-plans)

[Docparser](https://www.softwareadvice.com/data-extraction/docparser-profile/)

4.80

[(127)](https://www.softwareadvice.com/data-extraction/docparser-profile/reviews/)

Best for:Features

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDFs, Word docs & image files. By automating the document-based workflow, Docparser can extract data fields such as shipping address, purchase order number and date to put it in a tabular format and move information to where it belongs. Docparser caters to industries including manufacturing, logistics, wholesale, accounting, retail, hospitality and more. The platform helps users with accounts and invoice payable processing, purchase and sales orders, delivery notes, standardized contracts, agreements, price lists, bank statements and HR forms. The solution enables users to derive actionable insights from enrollment forms, reports and payroll. Docparser integrates with Dropbox, Microsoft, Box, Zapier, Salesforce CRM, Workato, Rest API and Webhooks, Docparser is priced on a monthly or annual subscription and support is extended via email and documentation.... [Read more](https://www.softwareadvice.com/data-extraction/docparser-profile/)

### Best rated features:

Email Address Extraction

5.0

Phone Number Extraction

5.0

Data Aggregation and Publishing

5.0

Customer Database

5.0

[See all features](https://www.softwareadvice.com/data-extraction/docparser-profile/#key-features)

### Free

$0.00/month

Free forvever with limited use.

### Starter

$39.00/month

Allows automation for individual needs.

### Professional

$74.00/month

This plan is meant for small teams.

[See full pricing details](https://www.softwareadvice.com/data-extraction/docparser-profile/#pricing-and-plans)

[Operations Hub](https://www.softwareadvice.com/bi/piesync-profile/)

4.75

[(264)](https://www.softwareadvice.com/bi/piesync-profile/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Operations Hub allows you to easily sync customer data and automate business processes. It supercharges your HubSpot CRM by synchronizing contacts, leads, and company data with other applications. Operations Hub works two ways and in real-time, allowing your entire team to stay aligned with a clean, connected source of truth for customer data. Your business will be empowered to adapt to the ever-changing needs of your customers.... [Read more](https://www.softwareadvice.com/bi/piesync-profile/)

### Best rated features:

Real-Time Data

5.0

CRM

5.0

Data Storage Management

5.0

Multiple Data Sources

4.8

### Worst rated features:

Shared Contacts

3.5

Data Retrieval

3.7

Workflow Management

3.7

Lead Management

4.0

[See all features](https://www.softwareadvice.com/bi/piesync-profile/#key-features)

### Starter

$50.00/month

The plan is billed monthly.

### Professional

$800.00/month

The plan is billed monthly.

### Enterprise

$2,000.00/month

The plan is billed at $24,000/year.

[See full pricing details](https://www.softwareadvice.com/bi/piesync-profile/#pricing-and-plans)

[Formaloo](https://www.softwareadvice.com/app-building/formaloo-profile/)

4.73

[(264)](https://www.softwareadvice.com/app-building/formaloo-profile/reviews/)

Best for:Ease of use

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Formaloo is the world’s leading free form builder and no-code platform for creating powerful forms, surveys, dashboards, CRMs, and custom business apps, all without writing a single line of code. Trusted by 35,000+ businesses worldwide, Formaloo lets teams build AI-powered forms, smart surveys, quizzes, calculators, customer portals, membership sites, HR dashboards, and internal tools—all from one centralized, scalable platform.... [Read more](https://www.softwareadvice.com/app-building/formaloo-profile/)

### Best rated features:

Surveys & Feedback

5.0

File Sharing

5.0

Template Management

5.0

Progress Tracking

5.0

### Worst rated features:

Collaboration Tools

2.0

Voice Recognition

3.0

[See all features](https://www.softwareadvice.com/app-building/formaloo-profile/#key-features)

### Free

$0.00/month

### Pro

$19.00/month

### Business

$29.00/month

[See full pricing details](https://www.softwareadvice.com/app-building/formaloo-profile/#pricing-and-plans)

[Parseur](https://www.softwareadvice.com/data-extraction/parseur-profile/)

4.79

[(63)](https://www.softwareadvice.com/data-extraction/parseur-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Parseur is a cloud-based email parser solution that helps businesses of all sizes extract text from emails. The platform automates entire data entry workflow, extract text from documents, email and attachments to virtually send to any database or application. Parseur highlights the text to be captured by creating a new template from sample document. Parseur can handle various layouts automatically, extract additional metadata, normalize parsed data, extract data from documents in alphabets such as Japanese, Hebrew, Thai and more. The platform also provides a built-in library to parse emails automatically from services in real estate, Google Alerts, food delivery and ride sharing. Parseur provides export strategies allowing data to be shared with databases or downloaded as CSV, Excel or JSON files. The solution integrates with Slack, Trello, GetSwift, Airtable, HubSpot and more. Parseur extends support via live chat, email and documentation.... [Read more](https://www.softwareadvice.com/data-extraction/parseur-profile/)

### Best rated features:

Data Retrieval

5.0

Data Aggregation and Publishing

5.0

Web Forms

5.0

Inbox Management

5.0

### Worst rated features:

Metadata Management

3.0

[See all features](https://www.softwareadvice.com/data-extraction/parseur-profile/#key-features)

### Free

$0.00/month

### Micro

$39.00/month

100 pages / month

### Pro

$399.00/month

10,000 pages / month

[See full pricing details](https://www.softwareadvice.com/data-extraction/parseur-profile/#pricing-and-plans)

[Jotform](https://www.softwareadvice.com/market-research/jotform-profile/)

4.67

[(2896)](https://www.softwareadvice.com/market-research/jotform-profile/reviews/)

Best for:Enterprise businesses

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job applications and register guests for events. Jotform features a one-page-per-question survey format and several built-in templates and themes that help users to customize their forms. The solution also features a central dashboard, and the form builder supports emojis, icons, animations, video backgrounds and more. Jotform offers plugins for PayPal, Google Drive, Dropbox, MailChimp, Box, OneBip, SalesForce and Zoho CRM. Users can also add widgets like checklists, image sliders, terms and conditions, date selections, tables and more to their forms. Jotform offers services on a monthly subscription basis that includes support via email, chat, training videos and an online support forum.... [Read more](https://www.softwareadvice.com/market-research/jotform-profile/)

### What users love

-   Efficient and flexible form building
-   User-friendly and intuitive interface
-   Robust customization and branding options

### To take in mind

-   Expensive for advanced features
-   Slow and limited customer assistance
-   Email delivery and notification issues

### Best rated features:

Text Editing

5.0

Single Sign On

5.0

Barcode/Ticket Scanning

5.0

Proposal Generation

5.0

[See all features](https://www.softwareadvice.com/market-research/jotform-profile/#key-features)

[PaperSurvey](https://www.softwareadvice.com/survey/papersurvey-profile/)

4.80

[(30)](https://www.softwareadvice.com/survey/papersurvey-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

PaperSurvey is a cloud-based survey management software that helps organizations create, collect, print, scan, and upload surveys from a unified platform. It lets staff members customize survey designs, organize page orders, and analyze as well as export results in CSV, PSS, or Excel formats. With PaperSurvey, employees can utilize the built-in optical mark recognition (OMR) functionality, which automatically recognizes check marks from the surveys. Researchers can configure unique page identifiers for multiple page surveys, eliminating duplicates and optimizing form processing operations. Additionally, it lets team members automatically recognize handwritten text in open-response questions utilizing artificial intelligence (AI) technology. PaperSurvey provides an application programming interface (API), which facilitates integration with several third-party applications, including Zapier, Dropbox, Google Sheets, and Microsoft Word. Pricing is based on monthly subscriptions, and support is extended via chat, documentation, email, and other measures.... [Read more](https://www.softwareadvice.com/survey/papersurvey-profile/)

### Best rated features:

Electronic Forms

5.0

Data Quality Control

5.0

Forms Creation & Design

5.0

Feedback Management

5.0

[See all features](https://www.softwareadvice.com/survey/papersurvey-profile/#key-features)

### Standard

$20.00/month

The pricing excludes VAT.

### Enterprise

$50.00/month

The pricing excludes VAT.

### Enterprise Plus

$125.00/month

The pricing excludes VAT.

[See full pricing details](https://www.softwareadvice.com/survey/papersurvey-profile/#pricing-and-plans)

[GoSpotCheck by FORM](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/)

4.84

[(25)](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

GoSpotCheck by FORM is a mobile task management platform designed to help businesses across retail, healthcare, hospitality and other industries set up corporate goals and directives for frontline employees. The centralized dashboard enables managers to generate custom reports, assign projects to team members and automate workflows in real-time. It comes with an API, which lets businesses integrate the system with several third-party platforms such as Salesforce, Microsoft Teams, Looker and more. Pricing is available on request and support is extended via phone, email, documentation and other online measures.... [Read more](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/)

### Basic

$35.00/month

[See full pricing details](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/#pricing-and-plans)

[AIDA](https://www.softwareadvice.com/ocr/aida-profile/)

4.83

[(30)](https://www.softwareadvice.com/ocr/aida-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

AIDA: Revolutionize Your Document Management with AI-Powered Data Extraction and Automation AIDA is a groundbreaking intelligent document process solution, designed to simplify your document-related tasks and optimize your organization's efficiency. Combining powerful AI technology with an intuitive user interface, AIDA offers a comprehensive set of features tailored to streamline your document management and data extraction processes: AI-powered field extraction: AIDA learns to extract any field from any document with just a single example, dramatically reducing manual data entry and boosting productivity. Document archiving and organization: Automatically sort, categorize, and archive your documents based on extracted data, ensuring easy retrieval and eliminating the risk of lost or misplaced files. Task management and automation: Streamline your workflow by automating tasks based on extracted data and document relations, empowering your team to focus on more critical and strategic activities. Knowledge graph and document relations: AIDA's state-of-the-art graph database connects related documents, providing a comprehensive knowledge graph that reveals valuable insights into your organization's data and processes. Enhanced ROI and productivity: AIDA's customers experience an average ROI of 1500% and individual users can accomplish 20x more work, thanks to the platform's powerful features and automation capabilities. Secure cloud storage: Keep your documents safe and accessible with AIDA's secure, cloud-based storage solution, ensuring data privacy and compliance with industry standards. Multi-format support: AIDA supports various file formats, including PDF, Word, Excel, and image files, allowing seamless integration with your existing document workflows. Customizable data extraction: Tailor AIDA's data extraction capabilities to your specific needs by defining custom fields and extraction rules, providing unparalleled flexibility and adaptability. Seamless third-party integrations: Integrate AIDA with your existing software ecosystem, including CRM, ERP, and accounting systems, ensuring smooth data flow and synchronization across your organization. Real-time collaboration: AIDA's collaboration features enable your team to work together on documents, sharing notes, comments, and updates in real-time, improving communication and reducing bottlenecks. Version control: Track changes and revisions to your documents with AIDA's version control features, ensuring an accurate record of document history and preventing errors or data loss. Access control and permissions: Control access to your documents and data with customizable user roles and permissions, ensuring data security and compliance with regulatory requirements. OCR technology: Convert scanned images and PDF files into editable, searchable text with AIDA's advanced OCR capabilities, making data extraction and analysis even easier. Free forever plan: Experience AIDA's powerful features firsthand with a free forever plan, allowing you to explore the platform's capabilities and witness the transformative impact on your document management processes. Transform your organization's document management and data extraction processes with AIDA, the most advanced, AI-powered solution on the market. Harness the power of AIDA's innovative features and intelligent automation to optimize your workflow, uncover valuable insights, and maximize your productivity.... [Read more](https://www.softwareadvice.com/ocr/aida-profile/)

### Best rated features:

Full Text Search

5.0

Archiving & Retention

5.0

Data Capture and Transfer

5.0

Task Management

5.0

### Worst rated features:

API

4.0

Document Imaging

4.0

Data Retrieval

4.0

[See all features](https://www.softwareadvice.com/ocr/aida-profile/#key-features)

[ASSIST](https://www.softwareadvice.com/product/521985-ASSIST/)

4.93

[(15)](https://www.softwareadvice.com/product/521985-ASSIST/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

ASSIST is a document management solution that helps businesses manage their finance and cash flow. ASSIST's key features include automated data extraction, multilingual capabilities, accounting integration, data export and automated workflows. The AI-driven SmartDoc Entry feature extracts information from invoices, receipts and other financial documents. The Polyglot Processing extends data entry automation across multiple languages. Additionally, it integrates with platforms, including Xero and QuickBooks, and the ExportEase feature allows users to convert and download data in CSV format.... [Read more](https://www.softwareadvice.com/product/521985-ASSIST/)

### Best rated features:

Access Controls/Permissions

5.0

Image Capture

4.9

Data Retrieval

4.9

Optical Character Recognition

4.9

[See all features](https://www.softwareadvice.com/product/521985-ASSIST/#key-features)

### Free

Custom

Pricing available upon request

\- Document Classification - Automatic extraction of document details - E-invoice - Approval Matrix - SmartLearn AI - Export to CSV - Multi-language support - Integration with Xero - Integration with QuickBooks - Email support... [Read more](https://www.softwareadvice.com/product/521985-ASSIST/#pricing-and-plans)

### Standard Plan - 50 Pages Monthly

$8.00/month

\- Document Classification - Automatic extraction of document details - E-invoice - Approval Matrix - SmartLearn AI - Export to CSV - Multi-language support - Integration with Xero - Integration with QuickBooks - Email support... [Read more](https://www.softwareadvice.com/product/521985-ASSIST/#pricing-and-plans)

### Premium Plan - 1000 Pages Monthly

$16.00/month

\- Document Classification - Automatic extraction of document details - E-invoice - Approval Matrix - SmartLearn AI - Export to CSV - Multi-language support - Integration with Xero - Integration with QuickBooks - Email support... [Read more](https://www.softwareadvice.com/product/521985-ASSIST/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/product/521985-ASSIST/#pricing-and-plans)

[Doxis AI.dp](https://www.softwareadvice.com/accounting/klippa-profile/)

4.77

[(31)](https://www.softwareadvice.com/accounting/klippa-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Doxis AI.dp is a cloud-based Intelligent Document Processing solution. This advanced technology uses Optical Character Recognition (OCR) to extract data, convert, classify, and verify documents to automate workflows, while also detecting fraud, masking data, and ensuring compliance with security standards. With Doxis AI.dp, you'll enjoy a wide range of benefits that will revolutionize your business operations. The software's fast and accurate text recognition and data extraction capabilities can handle a vast variety of document types, from invoices and receipts to various identity documents, such as passports and ID cards. The software's advanced fraud detection technology is designed to catch fraudulent documents, ensuring the security and integrity of your data. The API allows for automated parsing of documents for useful data, making it easy to extract the information you need. The OCR engine also automatically verifies the authenticity of documents, saving you time and preventing errors. Our powerful machine learning algorithms automatically classify, label, and sort documents, making it easy to find and organize your files. Doxis AI.dp eliminates tedious and repetitive administrative tasks, streamlining data entry processes and saving you valuable time which can be better spent on tasks that matter. Doxis AI.dp also offers advanced features that can transform your Know-Your-Customer (KYC) processes. The OCR technology allows for seamless client and customer onboarding, removing bottlenecks and improving the customer experience. Our software also offers fully automated data masking, anonymization, and redaction with artificial intelligence, ensuring that sensitive information is kept private and secure. The automated data discovery and inventory feature will save you time and money, by allowing you to quickly and easily find and organize your files. The document conversion capabilities allow you to convert documents to and from various formats, such as CSV, XLSX, XML, UBL, PDF, or JSON. Klippa DocHorizon is fully customizable to meet your specific needs, allowing you to tailor it to your unique business requirements. Doxis AI.dp's 3-step process is easy and efficient, allowing you to complete your document processing within seconds. Simply submit a picture or scanned document to the API by uploading it to the DocHorizon platform, the OCR engine converts the image to a TXT file and the parser converts the TXT file into structured data using machine learning techniques, then returns the preferred output format to a chosen location. Additional options are available for further processing, classification, and verification with third-party sources, and the output can be delivered in a format of your choice to your desired location (API, email, FTP, etc.). With Doxis AI.dp, you'll be able to focus on your core business and leave the tedious and repetitive tasks to the software.... [Read more](https://www.softwareadvice.com/accounting/klippa-profile/)

### Best rated features:

Auto Extraction

5.0

Document Conversion

5.0

Third-Party Integrations

5.0

Workflow Configuration

5.0

[See all features](https://www.softwareadvice.com/accounting/klippa-profile/#key-features)

### Custom

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/accounting/klippa-profile/#pricing-and-plans)

[VLX](https://www.softwareadvice.com/project-management/visualogyx-profile/)

4.88

[(16)](https://www.softwareadvice.com/project-management/visualogyx-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

VLX is a platform that helps teams conduct digital inspections, verifications, and audits. An intuitive design empowers users worldwide to conduct inspections and audits for safety, quality control, logistics, insurance, heavy industry, construction, property management, and more. Features include KYPiT A.I., CountIT A.I., teams, projects, custom templates, branded reports, and more. The platform is web-based and cloud-hosted and has iOS and Android mobile/tablet apps. Key VLX Capabilities: - Real-time Data Capture Visualogyx is designed to capture data while performing inspections or validation processes efficiently. Data can be captured online or offline on mobile devices synching to the cloud automatically when Internet connectivity is restored. - Inspection Templates With VLX, you can capture evidence text and multimedia data as you go or use a predefined template. An intuitive template-builder allows you to create powerful custom forms to use as templates. Once you have a template, you can reuse it as often as needed. - Adaptable to Any Organization Whether you work independently or in a complex organization with multiple functional groups and users, VLX can be customized to fit companies of all sizes. Team members can share templates, inspections, and reports, and users can be set up with different access permissions. - Professional Reports We understand how important it is to generate professional digital reports. With VLX, you can immediately create reports after an inspection is completed and share branded reports with completed form fields and pictures in PDF format. - Mobile and Web Access You can log into VLX from any web browser or on the go by downloading our Android or iOS mobile app. - Data Stored in the Cloud Media pictures and files captured from your devices are automatically synched and securely stored in the Cloud. - Product Traceability You can trace your product’s detailed history with VLX KYPIT technology. This image-based authentication platform indexes a product’s condition and chain of custody through time so you can operate on a single version of the truth. - KYPiT AI KYPiT is an AI layer that sits atop a VLX report that signals data accuracy and helps detect fraud. It analyzes 20+ unique product and process markers to create a tamper resistance authentication layer for your inspections and audits. - Instacount AI Instacount is an advanced AI tool that uses image processing to quickly and accurately count objects in pictures.... [Read more](https://www.softwareadvice.com/project-management/visualogyx-profile/)

### Best rated features:

Customizable Fields

5.0

Work Order Management

5.0

Reporting/Analytics

5.0

Failed Inspection Tracking

5.0

### Worst rated features:

Subcontractor Management

3.0

Calendar Management

3.0

Training Management

4.0

Barcode/Ticket Scanning

4.0

[See all features](https://www.softwareadvice.com/project-management/visualogyx-profile/#key-features)

### Professional Plan

$19.00/month

Our Professional Plan empowers teams to enhance their productivity with an intuitive and robust media capture, inspection and data validation platform.... [Read more](https://www.softwareadvice.com/project-management/visualogyx-profile/#pricing-and-plans)

### Enterprise

Custom

Pricing available upon request

Our Enterprise Plan is designed for all industries, providing integrations, staff training, priority support, and customized solutions to meet your unique business needs.... [Read more](https://www.softwareadvice.com/project-management/visualogyx-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/project-management/visualogyx-profile/#pricing-and-plans)

1

[2](https://www.softwareadvice.com/data-entry/?page=2)[3](https://www.softwareadvice.com/data-entry/?page=3)[4](https://www.softwareadvice.com/data-entry/?page=4)[5](https://www.softwareadvice.com/data-entry/?page=5)[6](https://www.softwareadvice.com/data-entry/?page=6)

## Popular Comparisons

[

Typeform vs Jotform

](https://www.softwareadvice.com/market-research/jotform-profile/vs/typeform/)[

Microsoft Power Automate vs UiPath

](https://www.softwareadvice.com/robotic-process-automation/microsoft-power-automate-profile/vs/uipath/)[

Amazon RDS vs MongoDB

](https://www.softwareadvice.com/database-management-systems/amazon-rds-profile/vs/mongodb/)[

Cognito Forms vs Operations Hub

](https://www.softwareadvice.com/form-builder/cognito-forms-profile/vs/piesync/)[

Dext vs AutoEntry

](https://www.softwareadvice.com/accounting/autoentry-profile/vs/receipt-bank/)

## Your Guide to Top Data Entry Software, April 2023

Software Advice uses reviews from real software users to highlight the top-rated Data Entry products in North America.

[Learn how products are chosen](https://www.softwareadvice.com/legal-page/frontrunners-methodology/)

#### Explore FrontRunners

-   [PhraseExpander](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/)
-   [Forms On Fire](https://www.softwareadvice.com/inspection/forms-on-fire-profile/)
-   [TrueContext](https://www.softwareadvice.com/field-service/prontoforms-profile/)
-   [Lucy](https://www.softwareadvice.com/product/119923-Lucy/)
-   [Ninox](https://www.softwareadvice.com/app-development/ninox-profile/)
-   [Conexiom](https://www.softwareadvice.com/robotic-process-automation/conexiom-profile/)
-   [Jotform](https://www.softwareadvice.com/market-research/jotform-profile/)
-   [ABAdesk](https://www.softwareadvice.com/mental-health/abadesk-profile/)
-   [UiPath](https://www.softwareadvice.com/automation-testing/uipath-profile/)
-   [Typeform](https://www.softwareadvice.com/hr/typeform-profile/)
-   [Zoho Forms](https://www.softwareadvice.com/data-collection/zoho-forms-profile/)
-   [GoCanvas](https://www.softwareadvice.com/product/4144-Canvas-Mobile-Forms/)
-   [Dext](https://www.softwareadvice.com/accounting/receipt-bank-profile/)
-   [AutoEntry](https://www.softwareadvice.com/accounting/autoentry-profile/)

“Usability” includes user ratings for Functionality and Ease of Use.

“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.

Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.

Though computers and software have, on the whole, been a boon to the business world, they come with certain drawbacks. One of the most grueling of those is data entry.

Data entry refers to the process of transferring numbers and figures from printed pages or other sources into your computer system. This can be a tedious, time-consuming task for your employees, and it is one that is particularly error-prone. Multiple hours of work are lost every day to data entry, when they could be better spent by your employees on the issues more central to your business.

This is why data entry software is among the most useful types of systems for your company to purchase and implement. A great deal of different types of software suites, for important office necessities such as [customer relationship management (CRM)](https://www.softwareadvice.com/crm/) and [project management](https://www.softwareadvice.com/project-management/), will have data entry features and functions. But if your company is too small to utilize those systems, if you have important data outside the purview of those areas or if your business relies on data entry as one of its chief concerns, you might require independent or specialized data entry software.

**This Buyer's Guide will help you determine if you require data entry software, what features you might find most useful in that software and what you should ask of vendors when you are looking to purchase.**

Here's what we'll cover in order to help you make this important decision:

[What Is Data Entry Software?](#WhatIsDataEntrySoftware)

[Common Features of Data Entry Software](#CommonFeaturesofDataEntrySoftware)

[What Type of Buyer Are You?](#WhatTypeofBuyerAreYou)

[Key Considerations](#KeyConsiderations)

## What Is Data Entry Software?

Almost everyone is familiar with the most commonly used system that could technically be classified as "data entry software"—Microsoft Excel. In addition to allowing you to create charts, calculate data and build interactive dashboards, Excel's user-friendly spreadsheets serve as a data entry solution for a wide variety of businesses.

However, using spreadsheets for your data entry is far from ideal. The amount of time it takes to enter each bit of information by hand can make things extremely tedious and can lead to a large number of errors. In addition, each spreadsheet is stored on one person's computer, and can't be accessed by multiple employees across the company. In many ways, using spreadsheets to enter data is little better than keeping that information in a hard-bound notebook.

More advanced data entry software deals with the problems you'll encounter with simple spreadsheets. Tools within the software can automate some of the most tedious, error-prone tasks. However, different data entry systems will speak to different methods of handling information and thus will automate those tasks in different ways. You'll want to find a system that is right for your business processes, particularly in regards to your business type.

A large amount of data entry software systems specifically address the needs of particular industries. There are different types of data entry software tools for fields such as [medicine](https://www.softwareadvice.com/category/4527-medical/), [accounting](https://www.softwareadvice.com/accounting/) and [insurance](https://www.softwareadvice.com/insurance/), for example, each of which offers specialized features relevant to that specific type of business and its needs.

Regardless of the industry, though, all data entry software shares a few key features in common, which we'll discuss in the following section.

## Common Features of Data Entry Software

**Electronic forms**

Almost all dedicated data entry software will allow you to create custom forms that will ask for the key data you need to have entered into the system. Autofill features can make filling out these forms easier and less repetitive, while they can also be set to check for obvious or common errors. The software will then take the data entered into these forms and convert it into more complicated, classified formats for better storage and analysis.

**Data classification**

Once data is entered into your system, it needs to be organized in a way that makes it effective and efficient to use. Data classification tools will do this for you, taking the data that you enter and converting it into a format that will be more beneficial for your future use and analysis.

**Data extraction**

Sometimes you aren't just manually entering data, but rather need to take unstructured or poorly structured data sources and turn them into something usable. Data extraction tools can help you with this, by taking that unstructured data and further processing and classifying it so that you can use it in your business.

Data cleaning

Data cleaning takes an existing set of data (a table, record set, database etc.) and scans through it to search for certain specified errors, inconsistencies and blank spots.

**Data validation**

Data validation is a process performed at the time of data entry, ensuring that the data will not need to be cleaned at a later date by validating it as it is initially entered. In practice, this means tools in the system will make sure that you are avoiding common data entry errors so that your data is fully correct and useful for you.

**Scanning**

Some businesses need to store visual information as much as they do text-based information. For those companies, specific data entry systems will allow you to scan in images to be stored with the rest of your data. In addition, some advanced software can scan in spreadsheets and other physical data sets and convert/classify them into usable data in your system.

_The mobile data collection page in_ [Repsly](https://www.softwareadvice.com/field-service/repsly-profile/)

## What Type of Buyer Are You?

It's hard to think of a business that doesn't require some amount of data entry as a part of its day-to-day operations. As such, this means that there as many types of data entry software buyers as there are types of businesses.

However, regardless of your specific business field, you will likely have different needs based on the size of your business, thus falling into one of the following categories:

-   **Small business (fewer than 20 employees).** Small businesses such as yours rely on employees with very specialized roles. As such, you may find that not all of your staff are engaged in daily data entry. In addition, you may rely less on data analysis than larger companies. The most important data entry software features for a business of this size will be electronic forms and data classification, in order to streamline data entry and ensure that when data is entered into the system, it is structured and stored in a meaningful manner.
    
-   **Midsize business (20-100 employees).** Larger companies deal with larger amounts of data. Thus, if your company is midsized, you will need the basic electronic forms and data classification that smaller businesses require, but you will also likely find yourself in need of data extraction, cleaning and validation tools, so that you can ensure the accuracy of your data and use it for accurate analysis and predictions.
    
-   **Large business (more than 100 employees).** At this size, your company will be dealing with a very large amount of data. You will want industry-specific data entry software that speaks to your market's particular needs, and might even require specified data entry systems for each unique department of your company, either as a stand-alone solution or part of a larger suite of business software.
    

## Key Considerations

Other factors to take into consideration when picking the best data entry software for your business may include:

-   **Industry specialization.** As we've discussed several times in this Buyer's Guide, data entry software systems are typically specialized for specific industries. You will want to seek out a vendor that is geared toward your particular field, so that you can purchase software that is specific to your needs. If you are a medical practice, for example, you won't find much use for data entry software that's optimized for law firms. This will be your top concern when choosing the right vendor and software system for your business.
    
-   **Integration with other systems.** No matter how quickly and efficiently you're able to enter it into your computer, your data will be useless if you're not able to do something productive with it. This means that you want to be very sure that you'll be able to transfer the data you've entered into your other business software so that you can analyze it and make use of it. It's crucial that you check with vendors about whether their software will integrate with what you're already using (or plan to purchase) for other aspects of your business.
    
-   **Mobile access.** For many businesses and teams, data is collected while on-the-go, whether that's on a business trip or just a one-time meeting away from the office. That information is vital, though, and needs to be in your computer system as soon as possible. If your company frequently finds this to be the case, you'll want to be sure that you purchase data entry software that allows you to easily capture and/or enter data from smartphones or tablets.
    
-   **Cloud-based software versus on-premise software.** As recently as a couple of years ago, most software was bought to be housed by businesses on-premises. What this meant was that, after you purchased software, you had to have the space and the IT resources and knowledge to house the hardware for that system at your workplace. This was both costly and inconvenient. Fortunately, most software today is hosted via the cloud, and the hardware is housed by the vendor while the software itself is shared with you over the internet. Some enterprise-level businesses and software packages still utilize on-premise housing, for the sake of speed and processing power, but for small or midsize businesses it is generally much more convenient (and far less costly in time, money and IT resources) to host your software via the cloud.
    

### Related Data Entry Software

-   [Database Software](https://www.softwareadvice.com/database-management-systems/)
-   [ETL Software](https://www.softwareadvice.com/bi/etl-software-comparison/)
-   [Forms Automation Software](https://www.softwareadvice.com/forms-automation/)