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Fuel Management Systems


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Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet business... Read More
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Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet business... Read More
 
 
Silent Passenger from Vehicle Tracking Solutions is a cloud-based fleet management solution that offers resources to track and manage moving assets and vehicles. It is designed to serve businesses of all sizes across construction,... Read More
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Silent Passenger from Vehicle Tracking Solutions is a cloud-based fleet management solution that offers resources to track and manage moving assets and vehicles. It is designed to serve businesses of all sizes across construction,... Read More
 
 
Seldat DMS is a real-time order, fleet and route management solution designed for small and midsize 3PL providers and businesses in e-commerce, retail, manufacturing and wholesale industries. Key features include route and delivery... Read More
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Seldat DMS is a real-time order, fleet and route management solution designed for small and midsize 3PL providers and businesses in e-commerce, retail, manufacturing and wholesale industries. Key features include route and delivery... Read More
 
 
ProTransport is a fleet management solution suitable for trucking fleets of any size. Key features include safety, dispatch, accounting, reporting, driver communications and GPS tracking. ProTransport includes a live dispatch board,... Read More
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ProTransport is a fleet management solution suitable for trucking fleets of any size. Key features include safety, dispatch, accounting, reporting, driver communications and GPS tracking. ProTransport includes a live dispatch board,... Read More
 
 
CRO Software is a cloud-based route planning solution that provides routing, invoicing, dispatching and asset tracking. The solution is designed for various sectors such as rentals, construction and demolition, oil and gas, waste and... Read More
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CRO Software is a cloud-based route planning solution that provides routing, invoicing, dispatching and asset tracking. The solution is designed for various sectors such as rentals, construction and demolition, oil and gas, waste and... Read More

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OPT Runner is a fleet management system suitable for trucking and transportation businesses of any size. Both on-premise and cloud-based deployments are available. Key features include transport planning, fleet scheduling and vehicle... Read More
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OPT Runner is a fleet management system suitable for trucking and transportation businesses of any size. Both on-premise and cloud-based deployments are available. Key features include transport planning, fleet scheduling and vehicle... Read More
 
 
Routeware is a cloud-based fleet management solution that offers tools for work order management, route planning and driver performance tracking. Key features include a dashboard, fork sensors, trip inspections and hardware integrations... Read More
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Routeware is a cloud-based fleet management solution that offers tools for work order management, route planning and driver performance tracking. Key features include a dashboard, fork sensors, trip inspections and hardware integrations... Read More
 
 
Verizon Connect provides fleet management solutions for government agencies and enterprise organizations. The Networkfleet platform is a GPS vehicle tracking system that offers reporting, vehicle diagnostics, fleet maps, and a fuel... Read More
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Verizon Connect provides fleet management solutions for government agencies and enterprise organizations. The Networkfleet platform is a GPS vehicle tracking system that offers reporting, vehicle diagnostics, fleet maps, and a fuel... Read More
 
 
Oracle SCM Cloud is a cloud-based supply chain management solution that offers distribution, manufacturing, inventory management and fleet management within a suite. The product features product development, which allows users to... Read More
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Oracle SCM Cloud is a cloud-based supply chain management solution that offers distribution, manufacturing, inventory management and fleet management within a suite. The product features product development, which allows users to... Read More
 
 
Locus Dispatcher is a fleet management solution that caters to midsize and large businesses across various industries such as e-commerce, 3PL, home services and retail. Features include dispatch management, driver management, maintenance... Read More
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Locus Dispatcher is a fleet management solution that caters to midsize and large businesses across various industries such as e-commerce, 3PL, home services and retail. Features include dispatch management, driver management, maintenance... Read More

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TripSpark is a cloud-based suite of fleet management applications designed for communities and businesses in the medical and education industries. The suite offers users applications for fixed route transportation, paratransit, K-12... Read More
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TripSpark is a cloud-based suite of fleet management applications designed for communities and businesses in the medical and education industries. The suite offers users applications for fixed route transportation, paratransit, K-12... Read More
 
 
Forward Thinking Systems provides a cloud-based fleet management solution that provides businesses with tools and functionalities that help them to coordinate and track their fleet of vehicles in real time. Vehicles can be installed... Read More
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Forward Thinking Systems provides a cloud-based fleet management solution that provides businesses with tools and functionalities that help them to coordinate and track their fleet of vehicles in real time. Vehicles can be installed... Read More
 
 
Brokerware is a cloud-based freight management solution that assists brokers in shipment tracking and payment processing. Key features include carrier selection, customer portal, payment processing and load board integrations. Brokerware... Read More
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Brokerware is a cloud-based freight management solution that assists brokers in shipment tracking and payment processing. Key features include carrier selection, customer portal, payment processing and load board integrations. Brokerware... Read More
 
 
Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete offers... Read More
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Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete offers... Read More
 
 
GPS Insight is a cloud-based fleet tracking solution. It is offered in three editions: Standard targets small fleets of up to 25 vehicles, Pro is for businesses with 26 or more vehicles and Enterprise is for large fleets of more than... Read More
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GPS Insight is a cloud-based fleet tracking solution. It is offered in three editions: Standard targets small fleets of up to 25 vehicles, Pro is for businesses with 26 or more vehicles and Enterprise is for large fleets of more than... Read More

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Titan GPS is a cloud-­based fleet management solution that helps fleet operators track and manage vehicles, equipment and mobile assets across Canada and the United States. GPS tracking hardware and tailored service plans are also... Read More
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Titan GPS is a cloud-­based fleet management solution that helps fleet operators track and manage vehicles, equipment and mobile assets across Canada and the United States. GPS tracking hardware and tailored service plans are also... Read More
 
 
Tailwind Transportation Software offers a cloud-based transportation management solution built for small to mid­size trucking companies and freight brokerages. Tailwind features a customer and vendor database, quoting and order modules,... Read More
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Tailwind Transportation Software offers a cloud-based transportation management solution built for small to mid­size trucking companies and freight brokerages. Tailwind features a customer and vendor database, quoting and order modules,... Read More
 
 
TMW suite is an integrated transportation management system for the end to end transportation process. Best suited for asset-based, asset-light and freight brokerage transportation service providers, this system can be installed both... Read More
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TMW suite is an integrated transportation management system for the end to end transportation process. Best suited for asset-based, asset-light and freight brokerage transportation service providers, this system can be installed both... Read More
 
 
Truckers Helper offers a fleet management solution for TL and LTL owners, operators and brokers. It includes features such as dispatching, route planning and maintenance.
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Truckers Helper offers a fleet management solution for TL and LTL owners, operators and brokers. It includes features such as dispatching, route planning and maintenance.
 
 
BrokerPro is a cloud-based fleet management system designed for transportation intermediaries dealing in truckload and international transport logistics freight. The load detail module helps users build loads, assign carriers, enter... Read More
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BrokerPro is a cloud-based fleet management system designed for transportation intermediaries dealing in truckload and international transport logistics freight. The load detail module helps users build loads, assign carriers, enter... Read More
 

Buyer's Guide

by Zach Hale,

Last Updated: November 15, 2018


While costs vary, fleets spend roughly one-third of their operating expenses on fuel. And, while the remaining two-thirds of their operating costs tend to remain relatively stable over the short term, the price of fuel changes daily. Many fleet managers choose to employ fuel management systems to minimize the impact of these two factors on their fleet’s bottom line.

Fuel management applications are included in many fleet management software packages. They are often used in conjunction with route planning and optimization programs, since fuel consumption plays an important role in determining optimum routes and schedules.

Whether you manage a fleet of a thousand vehicles or just need to track fuel consumption for a small team of short-haul vehicles, fuel management software provides the tools you need.

In this Buyer’s Guide we’ll examine fuel management systems in detail and answer the following questions:

What Is Fuel Management Software?
What Functions Do Fuel Management Systems Include?
What Type of Fuel Management Software Buyer Are You?
What Fuel Management Trends I Should Watch Out For?

What Is Fuel Management Software?

Note: The term “fuel management system” is used differently in different industries. Here, we discuss fuel management systems in the context of fleet management. This is different from, for example, the fuel management systems used by fuel distributors and resellers.

The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be lowered, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitor their fuel costs in a variety of ways, through fuel-use analyses and dashboards that visualize fuel-use trends.

Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel management systems can be entirely software-based or, with more advanced systems, include specialized hardware that automates some of the tracking and reporting features that support effective fuel management.

There are, for example, apps that integrate with fuel card accounts so that fuel purchase data can be automatically collected. This data can include:

  • Amount purchased
  • Cost per gallon
  • Time of purchase
  • Location

Other systems can integrate GPS data to automatically calculate miles per gallon and other efficiency metrics.

Software-based fuel management systems are sold as on-premise installations or cloud-deployed services and are offered from a variety of vendors in both broad product suites or stand-alone, best-of-breed applications.

Companies looking for solutions that track fuel deliveries across locations or business might be interested in viewing fuel delivery software.

What Functions Do Fuel Management Systems Include?

Fuel management systems include the basic applications required for fuel-use management. They may also include a variety of other applications to support automation and monitoring of fuel management processes. In addition, they may provide tools to integrate fuel management into fleet management platforms.

Fuel estimating Assists in making accurate projections about fuel usage. These can help increase operational efficiency by, for example, estimating usage on a variety of possible new routing scenarios.
Performance tracking Helps companies and fleet managers track performance of individual drivers or specific vehicles, allowing them to take corrective measures.
Route planning Typically found in comprehensive fleet management systems. But because route planning and fuel usage are closely related, some fuel management systems directly incorporate route planning apps.
Fuel card monitoring Assists with tracking, monitoring and updating fuel purchase information from drivers’ fuel cards and fuel accounts.
Alerts and monitoring Customizable alerts which can be programmed to, for example, issue an alert whenever fuel costs rise above a set amount.

What Type of Fuel Management Software Buyer Are You?

In our experience, there are several ways to approach this question, depending on your company’s most immediate priority:

Concerned only with fuel management. If you have a small fleet and your goal is to maximize fuel efficiency, stand-alone fuel management software would be a good place to begin your search. Companies that already have fleet management software but need to add functionality for fuel management can also begin by looking at these stand-alone, best-of-breed fuel management platforms.

Concerned with both fleet and fuel management. If your company is shopping for both fuel management and fleet management systems, then begin your search by looking at the latter. Ideally, you’d save on integration and (possibly) licensing fees by finding one platform, or one vendor, that can address both needs.

Need integration into other business units. Many companies are in the process of “de-siloing” their internal IT infrastructure and looking for platforms that can be used interdepartmentally. If your company is in this boat, then start your search by looking at platforms by the major ERP, SCM or fleet management vendors, or with whichever platform vendor most closely aligns with your company-wide goals.

What Fuel Management Trends I Should Watch Out For?

Here are some recent news reports that cover fuel management trends to keep your eye on. They demonstrate how new technologies and approaches will help companies optimize their fuel efficiency in the years ahead:

Truck platooning can provide additional fuel savings. A new report by NACFE has revealed that truck platooning can lead to a four percent savings on fuel costs. According to the organization, "Platooning combines existing commercial vehicle safety technology with emerging vehicle-to-vehicle communications and autonomous vehicle control technology to electronically 'tether' tractor-trailers together in a convoy formation at highway speeds."

ATA study predicts continued strong growth in trucking. The American Trucking Association revealed its predictions for the future of freight transportation in its "U.S. Freight Transportation Forecast to 2027" report. The report suggests “truckload volumes will grow 2 percent annually between 2016 and 2022 and 1.6 percent per year after that until 2027.” Additionally, volumes shipped by private carriers are expected to grow 2.3 percent per year through 2022.

Trucking firms are choosing fuel efficiency over alternative fuels. The American Transportation Research Institute completed a survey of fuel management strategies used across the nation. It found that truckers and trucking companies prefer increasing the efficiency of their fuel usage over the adoption of more eco-friendly alternative fuels. Lack of availability was cited as a main reason for not preferring alternative fuels.

 

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