Meetingmax

RATING:

4.8

(40)

About Meetingmax

Meetingmax is a cloud-based reservation management solution that helps associations, event planners, and corporates handle managed and licensed housing for event attendees. It allows event attendees to search and book rooms based on required amenities and personal budgets. Meetingmax's reporting functionality enables team members to gain insights into group room blocks and total room spending to manage revenue and facilitate protection against attrition exposure. It allows administrators to establish white-labeled reservation pages with details, such as custom links, buttons, logos, color themes, and surveys. Meetingmax facilitates integration with several third-party customer relationship management solutions, such as Aventri and RainFocus. Pricing is available o...

Meetingmax Pricing

Contact Meetingmax Planning for detailed pricing information.

Starting price: 

$6,500.00 one time

Free trial: 

Not Available

Free version: 

Not Available

Meetingmax main interface

Meetingmax Reviews

Overall Rating

4.8

Ratings Breakdown

Secondary Ratings

Ease-of-use

4.5

Customer Support

5

Value for money

4.5

Functionality

4.5

Most Helpful Reviews for Meetingmax

1 - 5 of 40 Reviews

User Profile

Jayne

Verified reviewer

Events Services, 11-50 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed July 2019

Meetingmax is the only choice for housing software!

PROS

Meetingmax has the best support of any product that I currently work with. Their staff is super responsive, and actually takes your feedback into account, as well as takes the time to follow up and keep you updated on progress.

CONS

The only thing that comes to mind is the fact that they don't integrate with hotel reservation systems. However, that is a hotel con--as the primary user, I have no cons!

Vendor Response

Thanks for the feedback Jayne - we love working with you!

Replied July 2019

Carrie

Leisure, Travel & Tourism, 11-50 employees

Used monthly for more than 2 years

Review Source: Capterra

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed January 2024

CVB loves Meetingmax Customer Service & User Experience

Our CVB contracted with Meetingmax in 2018. We switched due to our former housing software provider not meeting expectations. Meetingmax solved all of those issues and we have not had those issues since. Meetingmax customer service rep [sensitive content hidden] & Help Desk are always ready to help and go above and beyond. The software works as it should. No complaints. Invoicing is on point. We are very happy.

PROS

Meetingmax showcases a great user experience for those making reservations. The software allows for detailed wording edits and graphics throughout. Also, holding rooms during the reservation process is huge so that users aren't competing to complete their reservation first. When systems don't hold rooms throughout the reservation process, users who are still "in process" will get errors when the rooms are no longer available.

CONS

The reservations tab and searching for a reservation are glitchy sometimes.

Reason for choosing Meetingmax

Meetingmax showcased a great user experience for those making reservations. The software allowed for detailed wording edits and graphics throughout. Also, holding rooms during the reservation process was huge so users weren't competing to complete their reservation first. This led to errors for those reservations still "in process" when the rooms were no longer available.

Reasons for switching to Meetingmax

Groupmax was beginning to be glitchy with errors. Groupmax became Passkey. Passkey was integrated into Cvent.

Joy

Hospitality, 11-50 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

3

EASE OF USE

3

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

2

Reviewed July 2019

MMX Survey

from 1 -10 I'd say 6.

PROS

how dumb that i have to use a min of 40 characters.. The only thing I like about MMX is the price

CONS

The reporting aspect. All reports are designed to print per event. No date range, no year end. Some reports don't even give accurate data.

Vendor Response

Thanks for the feedback Joy - we appreciate your honest review.

Replied July 2019

Diane

Sports, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed October 2023

MMX extended family of We Build You Play

See above in Pros and Cons

PROS

We have been told by our hotel partners that we are the best they work over all housing companies which is also a shout out to MMX for having a great product that is easy to use. MMX is the glue between us and our hotel partners that helps create our strong bond. Being a family owned company we feel that MMX is an extension of our family because of the customer support we receive from them is above and beyond and we feel like we know everyone that works at MMX from [sensitive content hidden] and even some of their pets name. I know most if not all of them know all my dogs names. They take the time to learn about you and your company. They listen to feedback and know that not everyone's housing needs are the same. I know at least for me I feel a part of the MMX team.

CONS

Anything that has everyone popped up as a feature that I thought I wish I could do this on MMX I have talked through with MMX and they either showed me feature I wasn't aware of because I just didn't need it until now or worked with me to create or improve something to make it better. Nothing is perfect but I never run into a roadblock with MMX where they leave me without roadside assistance to get me back on my journey and cruising.

Reason for choosing Meetingmax

Customer Service, Training, I can't remember what the cost was or if we event got that far. Also longevity that MeetingMax has been in business. Also a few or the CVBs we partner with for our events had experience with MMX and it was all positive.

Reasons for switching to Meetingmax

Not sure about product, however we switched from having a 3rd party do our housing for us and brought it in house. We have found since doing so hotels are so much more excited to work with us directly and our guests also like their experience when booking with us and find it simple and user friendly. We have a lot of repeat customers with our teams each year doing over 10,000 room nights over our 6 month season and have been using MMX for over 4 years now if it's didn't work for our hotels or guests we would hear it! However, that is definitely not the case it's been a great addition to our company.

Mary

Events Services, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed July 2019

You can have your cake and eat it too!

We have a very large event that covers 14 continuous days of programming with check-ins for 15 days in a row. We also have varying rates by night, use about 60 hotels, and have sub-blocks for different types of attendees with different hotel options allowed. Our hoteliers needed Meetingmax as much as we did. I cannot imagine there being another product or group of people that could come close to meeting our needs. Every step of the way, we've felt Meetingmax make improvement in the best interest of their clients. They help us all stay viable in our industry. The entire Meetingmax staff have been nothing short of wonderful to work with.

PROS

We needed a replacement for our antiquated booking system and needed it built to our very peculiar requirements within months, not years. Meetingmax looked like the product that would keep us in business. We soon realized Meetingmax, the system and the people, were so much more than what we HAD to have. Meetingmax made it possible for us to provide service we hadn't even dared to dream of. Even today, we find ourselves anticipating using improvements they've just added that we had thought would never be possible. Evolving with technology and the hospitality industry is something we can trust with Meetingmax.

CONS

Seriously, I can't think of a downside except that we do not own it.

Vendor Response

Thanks for the great review Mary! We're so appreciative to work with amazing clients like you.

Replied July 2019