Finding software can be overwhelming. We've helped hundreds of restaurants choose the right scheduling software so they can manage shift requests and ensure all staff are on the same page.

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Planday

Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read more

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Recent recommendations: 20 recommendations

Platforms: MacWinLinux
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TimeSimplicity

TimeSimplicity makes employee scheduling easier for small to mid-size businesses. This software guides schedulers through shift-building based on business need, certification rules, labor laws, and employee preferences. TimeSimplicity... Read more

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Recent recommendations: 20 recommendations

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7shifts

7shifts is an online employee scheduling software system designed for shift workers operating in the restaurant industry. The solution allows employees to check their upcoming shifts, scheduled availability and time-off requests from... Read more

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Recent recommendations: 13 recommendations

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NOVAtime

NOVAtime is an automated time and attendance solution suitable for companies of all sizes, from small businesses to large enterprises. This cloud-based system offers simple online interfaces for administrators and supervisors, as... Read more

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Recent recommendations: 9 recommendations

Platforms: MacWinLinux
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Gaia WFM Suite

GaiaDigits WFM is a cloud-based workforce management suite built to help businesses manage employee time and attendance. This solution includes workforce analytics that provides access to real-time data reports and metrics that intend... Read more

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Recent recommendations: 8 recommendations

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Visual Planning

Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning offers... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Zira

Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedules,... Read more

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Workforce OS by Harri

Harri is a cloud-based human resource management (HRM) solution that caters to businesses in the hospitality industry and helps them to source talent for open jobs and manage various steps of the hiring process. Key features include... Read more

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Recent recommendations: 1 recommendations

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When I Work

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work lets users... Read more

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Deputy

Deputy is a cloud-based human resource management (HRM) solution that caters to businesses of all sizes across various industry verticals and provides them employee management and scheduling functionalities. Deputy's rostering application... Read more

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Timetastic

Timetastic is a cloud-based planning platform that helps businesses of all sizes manage employee leave on a centralized platform. It provides personalized calendars to each employee, allowing them to view and plan leaves. Timetastic... Read more

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Built for Teams

With functionality for employee recordkeeping, PTO tracking, recruiting, and more, Built for Teams offers a web-based HR platform that is ideal for small to mid-sized companies in the U.S. Along with detailed digital records of all... Read more

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HotSchedules

HotSchedules is an online restaurant management platform that delivers scheduling, workforce, talent and inventory management tools. The solution offers tools that enable restaurant owners to recruit workforce, develop and share training... Read more

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Homebase

Homebase is a cloud-based time tracking and scheduling solution that helps human resources personnel organize and manage employee schedules, timesheets and payroll. It caters to businesses in industries such as food service, retail,... Read more

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Calamari

Calamari is a cloud-based human resources solution that offers two modules: leave management and clock in/out services. The software is suitable for small to midsize businesses in any industry and offers Android and iOS mobile apps. Users... Read more

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Jolt

Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use and... Read more

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TrackSmart.com

TrackSmart is a cloud-based time and attendance management solution for small and mid-size businesses. It can be used in industries such as healthcare, restaurant, retail, office and warehouse. TrackSmart Attendance helps users track... Read more

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ADP Vantage

ADP Vantage HCM is an on-premises human capital management (HCM) solution suitable for large organizations with more than one thousand employees. ADP Vantage offers integrated tools to manage recruiting, talent management, time management,... Read more

Platforms: WinLinux
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Employment Hero

Employment Hero is a cloud-based human resource (HRM) management system available to businesses of all industries and sizes. The solution helps manage the entire employee lifecycle, with modules for recruiting, onboarding, payroll,... Read more

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PeopleBookHR

PeopleBookHR is a cloud-based human resources (HR) management solution. Primary features include employee information management (EIM), asset management, payroll, performance management, leave management, time and attendance management,... Read more

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Tanda

Tanda is a cloud-based workforce management solution for small, midsize and large businesses. It caters to multiple industries including hospitality, education, manufacturing, medical, pharmacy, retail and warehousing. Primary features... Read more

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Push Operations

Push Operations is a cloud-based restaurant labor management platform designed to help HR managers and recruiters automate processes for streamlining payroll, time tracking and task scheduling. Key features include onboarding, remote... Read more

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Bizimply

Bizimply is a cloud-based employee scheduling software designed for small and midsize retail and hospitality business including hotels, restaurants, bar and cafes. Along with scheduling, it also handles employee attendance, shifts,... Read more

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Celayix

Celayix Software is a time and attendance and employee scheduling solution designed to assist organizations manage their labor workforce. This business solution is suitable for businesses scaling from a small, single store retailer... Read more

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ClockOn

ClockOn is a cloud-based suite of applications, including time and attendance tracking, employee scheduling and payroll management. The solution can also be installed on-premise to cater to the needs of small companies as well as enterprise-level... Read more

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Attendance on Demand

Attendance On Demand is a hybrid time and attendance software solution that helps small and midsize businesses to schedule employee shifts and track their employees' activities. It can be deployed on-premise or hosted in the cloud. Attendance... Read more

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Talview Video Interviews

Talview Video Interviews is a cloud-based video recruitment platform suitable for businesses of many different sizes across various industries. Hiring managers and recruiters can schedule automated, live or written assessments. Users... Read more

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PeopleQlik

PeopleQlik is a cloud-based human resources solution that allows businesses of all sizes to streamline core HR administration, talent development, workforce management, performance management and payroll processing. PeopleQlik’s... Read more

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Infor Workforce Management

Infor WFM offers visibility into key workforce performance indicators including labor spend, overtime and attendance. At-a-glance views offer real-time alerts which notify managers when performance thresholds are breached. Infor WFM... Read more

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Infor Workforce Management

Infor WFM offers visibility into key workforce performance indicators including labor spend, overtime and attendance. At-a-glance views offer real-time alerts which notify managers when performance thresholds are breached. Infor WFM... Read more

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Zip Schedules

Zip Schedules is an online employee shift scheduling software that allows employees to create and distribute work schedules and manage shifts and tasks. Mobile apps are available on all Android and iOS devices. With Zip Schedule’s... Read more

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Sirenum Staff Management Platform

Sirenum Staff Management is a cloud-based solution specializing in large-scale staff scheduling. It caters to staffing, transport, care and security industries. Primary features include employee scheduling, core human resources (HR),... Read more

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WorkAxle

WorkAxle offers a revolutionary way for shift-based businesses to schedule, communicate, and manage time & attendance across multiple departments and locations. It lowers labor costs and reduces time spent scheduling by up to 90%.... Read more

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OASIS

OASIS is a customizable ERP system for small to midsize companies. This system is customized to the company’s precise specifications and is used primarily in the retail, manufacturing, and professional services verticals. OASIS’... Read more

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Prospr At Work

Prospr At Work is a cloud-based solution that enables businesses to streamline the entire workforce lifecycle, from attendance tracking to corporate training. The centralized dashboard helps users quickly create employee schedules... Read more

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Webtimeclock

Webtimeclock is an online employee time clock software designed to help SMBs track employee hours and streamline task management. Key features include individual time cards, customizable reporting, a self-service time clock web app,... Read more

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Schedule101

Schedule101 is an employee workforce management solution built for managers in the restaurant and hospitality industries looking to manage employee schedules. Key features include employee scheduling, activity logging, text and email... Read more

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Platforms: MacWinLinux
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ZUUS Workforce

ZUUS Workforce is a cloud-based staff scheduling and time and attendance solution that helps companies in hospitality and service industry to manage their both customers and staff. With ZUUS Workforce, employers can meet labor targets... Read more

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factoHR

factoHR is a cloud-based human resource management system. It is suitable for businesses of multiple sizes and contains features for executing HR tasks including recruitment and exit management. It offers Android and iOS mobile apps... Read more

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PeopleStrong Alt

PeopleStrong Alt is a cloud-based human resources (HR) platform suitable for large businesses in any industry. It provides tools to manage most aspects of the hiring process and other HR functions, including candidate sourcing and... Read more

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Activ Absence

Activ Absence is a cloud-based absence management solution that helps businesses of any size track absences and plan holidays in order to ensure labor availability and efficiency. The platform is part of the Activ People HR system. Activ... Read more

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Reflexis Workforce Manager

Reflexis Workforce Manager is an ACA-compliant solution that helps midsize and large companies in the retail, hospitality and quick service restaurant verticals manage employee scheduling, attendance, budgeting, labor forecasting and... Read more

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eTOTALplan Platinum Edition

eTOTALplan is a cloud-based employee scheduling solution that helps to manage and track employees. The solution caters to different industries such as government, restaurants and charitable organizations. Key features include work... Read more

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JobItUs

JobItUs is a cloud-based applicant tracking system and recruitment solution that helps business owners automate the recruitment process. JobItUs features a job portal and a centralized database of prospective talent for filling current... Read more

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Merinio

Merinio Workforce Automation is a cloud-based human capital management (HCM) solution that helps midsize and large organizations plan and manage their workforce's schedules. Key features include an enhanced scheduling module that... Read more

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Midex Time Control

Midex Time Control is a cloud-based time and attendance software that tracks employees’ time at work, paid time off, sick days, vacations, holidays, overtime and shift scheduling. It helps users automate payroll processing and manage... Read more

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Staffpoint

Staffpoint is a cloud-based human resource (HR) management solution that helps in scheduling employee tasks and manage staffing requirements. Key features include scheduling dashboard, personal ranking, reporting, data access and security. Staffpoint... Read more

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Timebarrel

Timebarrel is a cloud-based workforce management solution that caters to businesses of all sizes across various industries. It helps users to monitor their human resources activities, manage time and attendance, schedules, worker safety,... Read more

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TimeWellScheduled

TimeWellScheduled is a cloud-based time and attendance tracking solution built for organizations of various sizes. With this tool, managers can use a scheduling feature to create, edit, and track scheduling based on organizational... Read more

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Buyers guide


Last Updated: May 28, 2020

What Is Restaurant Scheduling Software?

Restaurant scheduling software is a tool that allows restaurant owners/managers to create and manage work schedules of waiters, chefs, and other restaurant employees. The software also helps track employee availability and requests for time off.

Manually creating schedules for all the employees in your restaurant can sometimes lead to major errors. Such errors can result in high employee turnover, which impacts overall productivity. Poor scheduling can cause confusion among managers and reduce employee morale. Low employee retention and job dissatisfaction will ultimately lower your restaurant’s profitability.

When managing a restaurant, the last thing you want to worry about is whether your cooks and waitstaff are going to show up for their shifts. That’s why you should consider dedicated restaurant scheduling software: It can help you better manage and automate tedious scheduling tasks, while ensuring staff know where they need to be and when.

In this Buyer’s Guide, we’ll cover everything you need to know to choose the right restaurant scheduling software for your business, including:

Benefits of Restaurant Scheduling Software
Common Functionality of Restaurant Scheduling Software
How Is Restaurant Scheduling Software Priced?
Key Considerations for Restaurant Scheduling Software

Benefits of Restaurant Scheduling Software

Still doing scheduling with paper or spreadsheets? As we found in a recent report, dedicated scheduling software offers a number of benefits over manual methods, including:

Increased automation. Tools, such as reusable templates and “copy and paste” scheduling, can make many tedious aspects of shift schedule management disappear. Employee-facing capabilities, such as automated shift reminders and shift swapping, can also transfer some of the burden to your workers.

Improved communication. With real-time scheduling, workers and managers can stay up to date if a schedule changes or someone is unable to come in. Text or email notifications can also be enabled so that everyone is in the know, even when away from a computer.

More accurate scheduling. Keeping track of changing worker availability, preferences and certifications manually can lead to errors. With software, all these factors are tracked automatically—that is, potential shift-scheduling conflicts are identified ahead of time.

Controlled labor costs. Integrating your scheduling platform with your payroll system allows you to accurately compensate employees for the hours they worked, saving you money.

Remotely track time and attendance. Mobile access is increasingly a key feature offered by scheduling software, helping restaurant managers and owners to track the time spent by employees at work. They can also monitor time reports on a daily, weekly or monthly basis.

Common Functionality of Restaurant Scheduling Software

There are a number of common capabilities found in restaurant scheduling applications that are mentioned in the below diagram:

Time clock integration Keeps track of clock-ins and clock-outs through a wall clock or an online web portal. This data can also be used by the finance team to calculate labor costs and pay them accordingly.
Reporting Generates reports about labor budgets, hours worked and more. Detailed reports about paid time-offs, sick leaves or other leaves requested by employees can be downloaded by restaurant managers. These reports help them to plan staff scheduling and allocating.
POS integration Integrates the scheduling system with your point-of-sale software to forecast sales and labor requirements.
Optimal schedule creation With all the important factors, such as employee availability, leave details and business requirement, being tracked, optimal schedules can be created to avoid any conflicts. The software also tries to keep the labor cost within the budget and ensures that a few senior employees are always present in the restaurant.
Availability and certification tracking Shows you when your workers are available, and which ones have proper certification for things such as ServSafe.
Mobile access Allows users to view and modify schedules and availability from their mobile device. Some systems offer native mobile apps for the best experience.
Scheduling notifications and reminders An automatic notification is sent to the employees to inform them about their shift timings. It can also offer them the flexibility to swap their shifts with another colleague in case of an emergency. Shift reminders are sent on mobile devices to ensure that people are available on time.

How Is Restaurant Scheduling Software Priced?

Restaurant scheduling software is usually priced under one of two models: subscription-based or a perpetual license.

Subscription-based A monthly or annual fee to use the software that is typically based on the number of employees who need to access it.
Perpetual license A one-time fee paid up front to use the software indefinitely.

Most restaurant scheduling software platforms are cloud-based and typically sold under a subscription model. However, there are some on-premise solutions, sold under a perpetual license, which offer more customizations and greater data control.

The subscription-based model generally enables users to upgrade or add features when their business starts to flourish. It is mostly prefered by SMBs as it doesn’t require a huge investment. Your business needs, size and budget will determine what’s best for you.

Key Considerations for Restaurant Scheduling Software

Here are a few other things to keep in mind when you’re evaluating restaurant scheduling software for your business:

Scalability. The solution should be scalable to meet the growing needs of your business. It should also offer advanced features that users can use once they are well versed with the basic functionality of the software. These advanced features may be provided at an additional cost.

Easy-to-use interface. The solution should require minimal training and should be easy to navigate for anyone across the organization. Managers should be able to set schedules for various shifts and employees can view their reporting timings with minimum effort. This will lead to a higher adoption rate that defines the success of any scheduling software.

Forecast capabilities. A few solutions offer sales and labor forecast capabilities that enable managers to predict the number of employees required on a particular day and time. This reduces the requirement for on-call personnel and helps managers prepare smarter schedules.

Enhanced transparency. The transparent scheduling solution allows all the employees to view the schedules of their colleagues and interchange shifts with them in case of a personal emergency. Employees can also pick their own shifts, which helps in improving the staff’s efficiency and their satisfaction with work.