Showing 1-20 of 267 products
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read more
Recent recommendations: 238 recommendations
Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling. When new employees are hired, HR professionals using... Read more
Recent recommendations: 220 recommendations
Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes. Kronos Workforce Ready is a single cloud-based... Read more
Recent recommendations: 201 recommendations
Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read more
Recent recommendations: 195 recommendations
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read more
Recent recommendations: 140 recommendations
BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read more
Recent recommendations: 104 recommendations
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read more
Recent recommendations: 99 recommendations
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read more
Recent recommendations: 93 recommendations
APS (Automatic Payroll Systems, Inc.) APS delivers cloud-based tools for managing core human resources (HR), payroll, attendance, hiring, and ACA compliance. Once employee information is entered, it is immediately available across... Read more
Recent recommendations: 89 recommendations
The iCIMS Talent Acquisition Platform provides cloud-based software that enables users to manage the candidate lifecycle. The TextRecruit module is a mobile engagement platform with text messaging, live chat and natural language... Read more
Recent recommendations: 77 recommendations
The BirdDogHR Talent Management System offers cloud-based applicant tracking and performance management software for organizations in all industries, especially construction, manufacturing, engineering and skilled trades. The Talent... Read more
Recent recommendations: 72 recommendations
Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read more
Recent recommendations: 57 recommendations
honeybeeBase is a cloud-based team management solution for small size businesses that allows them to track attendance, schedule tasks, clock employees in and out, communicate shifts and more. honeybeeBase allows employees to clock... Read more
Recent recommendations: 56 recommendations
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read more
Recent recommendations: 55 recommendations
Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. Ascentis... Read more
Recent recommendations: 52 recommendations
Replicon TimeAttend, part of the Time Intelligence Platform, is a cloud-based workforce management solution that helps businesses across various industries to streamline time tracking and manage payrolls of their employees. The solution... Read more
Recent recommendations: 49 recommendations
Vibe HCM offers both HR transactions & compliance and strategic employee engagement in one HCM platform for midsize businesses. Vibe HCM offers recruiting, onboarding, communication and connection, HR management, talent development... Read more
Recent recommendations: 45 recommendations
Lanteria HR is a cloud-based and on-premise human resources solution based on Microsoft Sharepoint and Office 365. It is suitable for midsize and large enterprises in all industries. Primary features include core HR, time and attendance,... Read more
Recent recommendations: 40 recommendations
PurelyHR is a cloud-based leave management solution for small to midsize businesses. The system’s core modules allow HR departments to track staff leave requests and approvals as well as manage diverse time off policies and hierarchies.... Read more
Recent recommendations: 39 recommendations
SyncHR is a single-source core human resources (HR), payroll and benefits solution with one data model to support the entire system. The cloud-based design allows SyncHR to provide a real-time solution across functional areas within... Read more
Recent recommendations: 33 recommendations
To understand the importance of meticulous employee PTO tracking, let’s break down the numbers.
The average American worker is allotted 10 days of paid vacation a year and uses 84 percent of them, or about 8 days. For a five-person company, that’s 40 days of vacation a year. A 50-person company? 400 days. Oh, and make sure to double those numbers if you work at a company in the EU. By law, every employee is given 20 days of paid vacation a year.
Add in any days for workers who are sick or on bereavement, and the fact that every hour of paid leave costs an average private employer $2.22. It quickly becomes clear that keeping track of your workers’ vacation and PTO allotments is vital to keeping benefits costs down.
Luckily, vacation and PTO tracking software exists to help small businesses manage the numbers for their entire roster of employees with ease.
In this Buyer’s Guide, we’ll cover everything you need to know about employee vacation and PTO tracking software to help you decide on the right system for your business, including:
What Is Vacation Tracking Software?
Common Functionality of Vacation & PTO Tracking Software
Benefits of Using Software for Vacation & PTO Tracking
How Much Does Vacation Tracking Software Cost?
Market Trends to Understand
Also known as time and attendance software, employee vacation tracking software allows HR personnel and department managers to monitor employee absences for vacation, sick leave or otherwise. Many systems also track the hours worked for individual employees, including overtime.
Employee time card in Optimum HRIS
Vacation tracking software can be bought on a stand-alone basis (e.g., TSheets) or as part of a broader human resources information systems (HRIS) suite with capabilities such as payroll, benefits administration and recruiting (e.g., BambooHR).
It’s important to note, however, that if you’re looking for a system that goes beyond tracking PTO and hours worked to include more advanced functionality for things such as employee shift scheduling and schedule distribution, you should head over to our employee scheduling software page.
You can expect to find most, if not all, of the following functionality in vacation and PTO tracking software:
|PTO management||Track individual accruals and usage of different types of paid time off, including sick days, vacation days, holidays and bereavement.|
|Vacation approval||Employees can request time off, notifying managers to approve or disapprove the request.|
|Clock-in/clock-out||Workers can access the system to clock in, clock out and log their hours worked. Managers can manually enter times if necessary.|
|Attendance tracking||See the hours worked for individual employees or whole departments across a variety of date ranges.|
|Time clock software integration||Employees can clock in and out of shifts online, from their computer or phone, or through a physical wall clock system.|
|Payroll integration||Automatically carry employee hours and absences over into your payroll system to accurately calculate wages.|
In a 2015 Software Advice report, we found that 48 percent of HR software buyers are currently using manual methods such as Excel spreadsheets or pen and paper to handle their HR needs, including employee attendance and vacation tracking. You may even be part of this group.
A system dedicated to employee vacation and PTO tracking offers a number of benefits over manual methods, including:
Vacation tracking software is usually priced one of two ways: with perpetual licensing or subscription licensing.
With perpetual licensing, you pay a one-time fee upfront to use the software indefinitely. The obvious benefit with this type of payment method is much lower recurring costs, but the upfront investment is usually significant. This type of licensing is more common with on-premise systems that companies must host on their own servers.
With subscription licensing, you pay for the software on an ongoing monthly or annual basis. Sometimes this subscription is a flat fee (e.g., $20 per month), but more often it is based on how many employees you have at your organization (e.g., $5 per employee per month). This type of licensing is more common with cloud-based software, also known as a software-as-a-service (SaaS), where the system is hosted by the vendor themselves for clients to access through a web browser.
Our Total Cost of Ownership Calculator will show you that the costs for each option tend to equal out over time.
Employee work-life balance has become an increasing concern in corporate spheres in an effort to boost recruiting efforts and enhance company culture. Here is how vacation tracking software is keeping up with some noteworthy trends: