Finding software can be overwhelming. Software Advice has helped many businesses choose the right meeting software to enable online communication for effective workplace collaboration.

Showing 1-20 of 139 products

MiTeam Meetings

MiTeam Meetings is a cloud-based video conferencing solution that helps businesses communicate with stakeholders across geographies and time zones. The centralized dashboard allows users to schedule meetings, directly transit chat... Read more

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Webex

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience. Seamless collaboration across devices, locations and organizations • Use any computer, t... Read more

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Bluescape

Bluescape is a collaboration platform, which helps teams manage projects, edit files and add comments or annotations in customizable virtual workspaces. The platform enables organizations to store files, images, videos, blueprints... Read more

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Livestorm

Livestorm enables powerful, yet pain-free video engagements at scale. Our end-to-end video engagement platform enables organizations to create professional video engagements that can be easily managed in one place. Livestorm is a... Read more

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OnBoard

Winner of Capterra’s Ease of use Badge, OnBoard is a board intelligence platform that simplifies board meeting management and empowers more informed decision-making, more secure remote meetings, and real-time accessibility from an... Read more

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Tripleseat

Tripleseat is a web application specifically designed for hotels, restaurants, and special venues to help manage sales and events. These tools help users oversee the catering business planning process by allowing detailed tracking... Read more

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Boardable

Boardable is a cloud-based board management and meeting solution for purpose-led businesses and nonprofit organizations. Boardable is intuitive and seamless making it easy to schedule and hold meetings, build and share agendas, ... Read more

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Pexip

Pexip is a cloud-based solution designed to help businesses in financial, medical, education and government sectors manage video calls with staff members across remote locations to facilitate collaboration. Key features include on... Read more

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BlueJeans

BlueJeans is a cloud-based video conferencing solution that helps mid to large size businesses with text chat, content sharing, multiple participants and meeting recording. Blue Jeans delivers services through products including B... Read more

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GoToMeeting

GoToMeeting is a video conferencing and collaboration software that can launch meetings from various locations such as email, Microsoft Office, and instant-messaging tools. The solution is suitable for businesses of all sizes and ... Read more

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Shaparency

Shaparency is more akin to CRM with and exciting list and growing of integrations. The system alows enterprises to meet, draft minutes, vote, sign documents, run surveys, share files and chat from one platform. Additionally, the ... Read more

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Minutes Depot

Minutes Depot is a collaboration solution that helps small businesses and non-profit organizations manage and share meeting minutes or summaries with participants. It allows hosts users to create agendas and update recurring items... Read more

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FreeConferenceCall.com

FreeConferenceCall.com is a conferencing platform with over 800,000 business users, including 500 well-known companies. It caters to users around the globe, offering screen sharing, high-definition audio conferencing and video con... Read more

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StartMeeting

StartMeeting is a meeting management solution designed to help businesses communicate as well as collaborate with external/internal stakeholders via audio and video conferencing tools. The platform comes with white-label capabilit... Read more

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MyOwnConference

MyOwnConference provides the complete solution for businesses to host conferences, webinars, and online training dropout-free. Thanks to a market-leading uptime of 99.98% supporting 10,000 attendees.Access live events anytime, any... Read more

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Cogsworth

Cogsworth is an online appointment scheduling and booking software designed to help businesses create booking pages and accept appointments from your customers. WHO SHOULD CHOOSE COGSWORTH: The Cogsworth platform caters to all ... Read more

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Onstream Webinars

Onstream Webinars by Onstream Media is a cloud-based video conferencing solution designed for businesses of all sizes. It offers live audio and video streaming, messaging, chat, screen sharing, remote control, whiteboard, account ... Read more

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Bitrix24

Bitrix24 is a client management solution that provides a platform for businesses to organize and track interactions with potential or existing clients and partners. The software allows users to log and manage client interactions, ... Read more

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ePly

ePly is a cloud-based event registration solution that enables businesses to customize registration forms and manage data of attendees for the event. Its features include e-ticket selling, payment processing, badge and certif... Read more

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Robin

Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu... Read more

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Buyers guide

Software Applications for Meeting

Collaboration is a key to a successful business, whether small or large, as it helps with problem-solving, teamwork, and client management. With remote working on the rise, it has become more crucial for businesses to manage workplace collaboration effectively.

Meeting software enables and enhances communication within businesses. Communication can be through text, audio, video, and content sharing. While collaboration is the basic requirement, security, ease of use, and scalability are additional benefits provided by this software.

In this buyers guide, we’ll look at common features, benefits, and key considerations before purchasing meeting software.

Here’s what we'll cover:

What is meeting software?

Meeting software streamlines organizing, scheduling, conducting, and attending meetings. These meetings can be team meets, training sessions, webinars, presentations, and interviews. With the dynamic need for this technology, meeting software applications offer features that suit a particular meeting type or multiple use cases.

The meeting management software increases engagement between teammates, departments, and business partners. The web conferencing solution is cost-effective, sustainable and saves time as it reduces travel and expenses incurred for in-person meetings.

Video-Conferencing-Platform-Of-Zoho

Video conferencing platform of Zoho Meeting (Source)

Common features of meeting software

The contemporary workplace has required online communication to become more significant than ever due to employees working remotely and across geographical locations, and outsourcing work to freelancers. Meeting software has evolved to meet the communication requirements.

Take a look at the common features that a web conferencing software solution includes:

Collaboration tools Allow team members to communicate, collaborate, share media files, and work together through a single platform.
Meeting management Plan, schedule and conduct meetings to accomplish team goals.
Private chat Send private chat messages to the selected individual(s) within an online meeting.
Recording Record live video calls to review later or send to people who couldn’t attend.
Reporting/Analytics Create metrics such as attendance, meeting agenda, duration, and participants feedback to analyze assemblies.
Screen sharing Allow users to share screens digitally, give access to meeting participants, and let them watch your activity in real-time.
Third-party integrations Integrate functionalities from third parties to leverage more features and applications.
Video conferencing Hold face-to-face meetings over the web.
Video layouts/views Choose different layouts to let participants view meetings in a way that focuses on what you want to display.
Virtual backgrounds Upload or use pre-set virtual backgrounds during a video meeting.
Application encryption Secure the data shared in a meeting through end-to-end encryption meaning the software vendor cannot decrypt data/video/chats shared during the meeting.
Audio calls Make voice calls to meeting participants.
File sharing Digitally send and receive files during meetings.
HD audio/video High-definition audio and video capabilities are available for better call quality.
Host controls Enables hosts with special privileges to control various aspects of the call such as putting participants on mute, blocking screen sharing and chats, etc.
Live chat Chat online in real-time to make sessions more interactive.

What type of buyer are you?

Before deciding on which software to choose from, you should understand which buyer category you belong to so that you choose the right software. Most buyers belong to one of the following categories:

  • Small and midsize enterprises (up to 500 employees): Whether you are in legal, marketing, education, fitness, medical or any other industry, you are required to communicate with your clients and customers. As social gatherings continue to move to hybrid and remote models, you need to make online sessions more lively, accessible, and interactive. Thus, buyers in this category should look for software solutions that provide creative backgrounds, reactions, hand raising, mobile device integration and live chat options.
    Businesses who are in education should opt for a collaboration tool that enables students to move beyond classroom walls by connecting with relevant people, places, and events. Meetings hosts have controls to disable chat options, mute and remove participants to manage virtual classrooms. Sessions can be pre-recorded so that participants can watch them at a later time or refer back to for future references.
  • Large enterprises (over 500 employees): These buyers need conferencing solutions to communicate with teammates, departments, business partners, and clients. Government agencies, public sector institutions, hospitals and private enterprises fall under this category. Beyond collaboration, these buyers are looking for tools that are secure with end to end encryption, enable integrations with their industry-specific devices, CRM, marketing and sales tools, support webcasts at massive scales, and provide real-time translations for diverse audiences.

 

Benefits of meeting software

The key benefits of meeting software include:

  • Unified communication: As employees use multiple communication methods such as chat, phone calls, video conferencing, etc., meeting software streamlines communication by offering multiple channels in one platform.
  • Lower costs: If your employees live in different countries or cities, bringing them together for a team meeting takes a toll on your budget. Meeting software allows employees to communicate from anywhere at any time. Thus, saving valuable time and money. Web conferencing software has also reduced the need for establishing board meeting rooms. These conference rooms require expensive equipment and have limited seating. With video conferencing software, the applications are installed in every system and reduces the need to buy additional equipment.
  • Productive meetings: Since meetings are planned in advance, you can create agendas beforehand. The sessions are more likely to be productive as participants adhere to the agendas without spending time on idle conversations.
  • Ease of measuring results: Virtual meeting software provides insights into important aspects of meeting data such as cost, attendance, duration, engagement, and feedback from participants. These reports help you in analyzing which meetings were most productive, allowing you to adopt best practices for future meetings.
  • Maintain records: Meeting software enables organizers to record sessions, and maintain transcripts. With recorded meetings, non-attendees do not miss out on discussions and visuals. These logs can also be used for future references.

 

Market trends:

  • Artificial intelligence (AI) can help make meeting software more interactive: With AI-driven technology, meeting software enhances the way people communicate by adding more human elements. This software is capable of adjusting the position of your eye, therefore, it seems like you are looking straight at the other person. The continuous learning capability of meeting software makes it easier to conduct virtual meetings with low-speed internet as well. The software collects key points from a person’s facial muscles and creates a realistic video with low bandwidth data. AI-driven meeting tools bring more inclusion through real-time translations within assemblies.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.