Personal Trainer Software

Finding software can be overwhelming. Software Advice has helped many trainers find the right personal training software to schedule sessions and keep in contact with clients.

Showing 1-20 of 35 products

MINDBODY

MINDBODY is a cloud-based club management and appointment scheduling solution designed for the needs of small to midsize businesses. The product is primarily used by gyms, fitness and personal training centers, salons, spas and massage... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

WellnessLiving

WellnessLiving is a cloud-based business management solution for wellness studios of all sizes. The key features of the solution include online booking, payments, class scheduling and marketing management. WellnessLiving features... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

TrueCoach

TrueCoach is a cloud-based personal trainer solution designed for personal trainers, fitness centers, gym owners and more. Key features include attendance tracking, e-commerce, a video exercise library, fitness assessments, fitness... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Trainerize

Trainerize is a cloud-based personal trainer solution that helps fitness professionals, health clubs and trainers to connect with their clients. The application allows fitness studios to create a personal training program for each... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Virtuagym

Virtuagym is a cloud-based membership management and coaching platform. The product enables users to plan workouts and track the nutrition needs of their customers. Virtuagym primarily caters to health and fitness clubs, personal trainers,... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

PTminder

PTminder is a cloud-based fitness training solution that helps gyms, studios and personal trainers manage day-to-day activities. The tool can be accessed on mobile devices through the mobile app available for iOS and Android phones.... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Vagaro

Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client databases... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Fons

Fons is a cloud-based appointment scheduling solution designed for both independent practitioners and business owners. The solution is used by massage therapists, academic instructors, music teachers, life coaches, personal trainers,... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

PT Distinction

PT Distinction is a cloud-based personal trainer software solution that allows coaches and trainers to enroll clients, design meal plans and track fitness results. The solution enables users to build customized website and mobile apps... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

ShapeNet

ShapeNet is a personal trainer and membership management solution that offers scheduling, fitness plans, nutrition management, attendance and client scheduling functionalities within a suite. The product is available for deployment... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Nudge Coach

Nudge Coach is a cloud-based personal training and health management solution designed for fitness studios, wellness studios and personal trainers. It offers client management, fitness plan, nutrition management and reporting functionalities... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Hexfit

Hexfit is a cloud-based solution that helps businesses manage processes for personal training services through program creation modules. Key features include fitness assessments, nutrition programs, exercise library, dietary analysis... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Acuity Scheduling

Acuity Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individual professionals. Acuity... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

EZFacility

EZFacility is a cloud-based gym and fitness center management solution that helps users track payments and automate scheduling. EZFacility caters to small to midsize clubs and multi-chain fitness centers. Key features include trainer... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

10to8

10to8 is a cloud-based booking solution for small to large businesses in all industries. It provides users with a customized booking website where clients can schedule appointments, pay for events and services and access existing bookings. Clients... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Pike13

Pike13 is a cloud-based client management and scheduling software solution that targets health and wellness clubs, fitness studios and music and dance studios. This solution features scheduling, billing, client management, reporting... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

vCita LiveSite

vCita LiveSite is a personal trainer management solution designed for small businesses that offers interaction tracking, lead routing, lead management and mobile customer relationship management (CRM) within a suite. vCita LiveSite... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

PTBIZ

PTBIZ is a web-based application which assists fitness professionals with payment processing and session bookings. Its key features include client profiling, attendance tracking, financial reporting and transaction sync. Fitness trainers... Read more

Price:

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

BookSteam

BookSteam is an online appointment scheduling solution. It offers business and customer-facing functionality so that customers/clients can schedule appointments online, while businesses can manage these appointments on the backend.... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Omnify

Omnify is a cloud-based scheduling and booking solution designed for businesses of all sizes. It offers staff management, billing management, online payment and social customer relationship management (CRM) features. Website management... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
Business Size:

Buyers guide


Last Updated: June 4, 2019

As a personal trainer, you know that one-on-one training and interaction with a client is what sets you apart from your peers. Scaling your business depends on your ability to develop successful interpersonal relationships with as many clients as possible. But you still need to maintain that one-on-one connection. After all, “personal" is right there in the name.

But did you know that you can retain that level of personalized care while reducing your working hours, taking on more clients and delivering a more well-rounded client experience?

Sound too good to be true? It isn't. There's a wealth of personal trainer software on the market that can help you grow your business by working smarter, not harder.

We've created this guide to help you understand the different tools available to you as well as how personal trainer software can offer you a competitive advantage in the industry.

Here's what we'll cover:

What Is Personal Trainer Software?
Common Features of Personal Trainer Software
What Type of Buyer Are You?
Benefits of Personal Trainer Software
Market Trends to Understand

What Is Personal Trainer Software?

Personal trainer software helps health and fitness instructors connect and collaborate with clients. These tools help trainers bridge the gap between in-person sessions and online services. This enables trainers to market themselves to a larger group of consumers while maintaining a high degree of personalized care.

These tools can automate these critical aspects of a personal trainer's business:

  • Client relationship management: Streamline client sign-up and profile creation; provide standardized fitness assessments; allow clients to easily view your availability and schedule sessions; schedule automatic alerts for yourself and clients about upcoming workouts and upcoming or missed payments; offer clients file storage, a client-facing dashboard and/or mobile app; and, enable easy payment processing.
  • Client engagement: Design customized workouts for clients; send clients exercise videos and training protocols and then track their check-ins and results; help clients set fitness goals and track progress photos, workouts, nutrition and fitness targets; acknowledge and reward clients for achieving goals and/or personal bests; and, engage clients through personalized messages and reminders.
  • Business growth and marketing: Integrate your personal trainer software with your business page or website, customize your client-facing mobile app with your logo; create personalized, branded content for clients including workout videos, messages, invoices etc.; studio/gym management allows you to manage multiple locations and/or trainers; maintain a profile on an online trainer database and market your services; and, link your social media account.

Additionally, these tools can benefit both trainers and clients. They help trainers manage their time and easily collaborate with clients. Most also include a client-facing app, profile and/or dashboard so clients can track their progress and easily schedule in-person or online sessions and pay trainers for their services.

Common Features of Personal Trainer Software

You'll likely find some or all of the following capabilities in the personal trainer tools you're evaluating:

Common Personal Trainer Software Capabilities

Online database (of trainers and services) Join online communities and databases to market yourself and your services to prospective clients. Create a profile and list your certifications and any characteristics that define your outlook on training to help set the stage for your trainer-client relationship.
Schedule/calendar for booking in-person sessions List your availability for one-on-one training, group sessions, weekend bootcamps and/or online services so clients can book workouts with you through their app.
List of online services Can include online training, workouts, nutrition or meal planning—any and all services you can provide online for clients. Work with them to set fitness goals and a fitness plan to achieve their goals, assign workouts and track their progress toward those goals. Can connect with client wearable devices as well.
Messaging/ notifications From trainer to client: workout reminders, words of encouragement, option to send group texts that look like personalized messages. Notifications/alerts to the trainer about client progress (i.e., successfully completing a workout, missing a day etc.)
Client contact management Store contact info, perform client assessments (calculate client fitness & measurements, i.e., body fat index, active vs. inactive lifestyle etc.), set fitness goals, monitor progress. View individual client information, oversee all client activity from a high-level overview, schedule weekly summary emails to keep you up to date on client activities.
Client-facing app/dashboard Clients can create a profile, set fitness goals and track their progress and stats. Can view trainer schedule/calendar, book sessions and pay for services all from the client portal.
Payment processing Integrations with Stripe, Paypal and other payment processors so you can accept payment via credit card and ACH transfer.
Custom forms builder Access to templates and custom forms builder to you can standardize data entry and collection for client sign up, initial co