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monday.com

FrontRunners 2024

monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com

4.6 (4663 reviews)

62 recommendations

Wrike

FrontRunners 2024

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more about Wrike

4.3 (2605 reviews)

49 recommendations

Adobe Workfront

FrontRunners 2024

Adobe Workfront is a collaborative work management solution that addresses the challenges of disconnected teams, siloed tools, and the relentless pace of enterprise work. Workfront includes capabilities to capture and plan, assign...Read more about Adobe Workfront

4.4 (1424 reviews)

47 recommendations

NetSuite OpenAir

NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, ...Read more about NetSuite OpenAir

4.0 (39 reviews)

29 recommendations

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BigTime

FrontRunners 2024

BigTime is an online time and billing solution designed to serve professional service firms like accounting, engineering, government contracting, legal and IT services. The integrated solution offers features like time and expense...Read more about BigTime

4.6 (635 reviews)

28 recommendations

BQE CORE Suite

BQE’s powerful all-in-one platform and expert support give Architecture, Consulting, and Engineering firms the intuitive tools they need to meet the demands of their firm, empower their team, maximize profitability, and deliver su...Read more about BQE CORE Suite

4.5 (742 reviews)

26 recommendations

WorkOtter

FrontRunners 2024

WorkOtter™ is purpose-built, by Project Managers for Project Managers, and helps PM professionals to deliver more successful project outcomes and align their work to the strategic objectives of the organization. Our solution is si...Read more about WorkOtter

4.9 (202 reviews)

21 recommendations

Scoro

FrontRunners 2024

Scoro is a comprehensive work management software specifically designed to cater to the unique needs of service businesses that have grown weary of dealing with disjointed systems, unpredictable workloads, and shrinking profit ma...Read more about Scoro

4.6 (234 reviews)

14 recommendations

Oracle Fusion Cloud ERP

Continuous change requires continuous innovation Tomorrow’s leaders are those most capable of adapting to change today. Oracle Fusion Cloud ERP is a complete, modern, cloud ERP suite that provides your teams with advanced capabil...Read more about Oracle Fusion Cloud ERP

4.3 (55 reviews)

12 recommendations

Ravetree

Ravetree is a cloud-based project management solution with integrated resource planning, customer relationship management and time and expense tracking capabilities. The solution helps users manage project workflows, task assignme...Read more about Ravetree

4.3 (21 reviews)

5 recommendations

Smartsheet

FrontRunners 2024

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet

4.5 (3189 reviews)

4 recommendations

SAP S/4HANA Cloud

SAP S/4HANA Cloud is a cloud-based and on-premise enterprise resource planning (ERP) solution. It is suitable for small, midsize and large businesses in industries such as automotive, engineering, construction, mining, research an...Read more about SAP S/4HANA Cloud

4.4 (331 reviews)

3 recommendations

Kantata

FrontRunners 2024

The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees unify resource management, project management, financial management, business intelligence and team collaboration all in one...Read more about Kantata

4.2 (611 reviews)

2 recommendations

Deltek Ajera

Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level...Read more about Deltek Ajera

3.6 (58 reviews)

1 recommendations

Deltek Vantagepoint

Deltek Vantagepoint is a solution that helps your people manage your projects from start to finish. Vantagepoint is built specifically for professional services firms to improve productivity, boost collaboration, and increase prof...Read more about Deltek Vantagepoint

3.8 (12 reviews)

1 recommendations

Trello

Trello is a visual collaboration tool for planning tasks and projects. While commonly used by agile software development teams, the solution is also used in other departments such as marketing, sales, support and HR. The web-based...Read more about Trello

Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira

Asana

FrontRunners 2024

Asana is a comprehensive project management tool that offers a range of technical features to streamline workflows and enhance collaboration within teams. With its user-friendly interface and robust capabilities, Asana provides or...Read more about Asana

ClickUp

FrontRunners 2024

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp

Airtable

Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This system focuses primarily on data organization and collaboration. The system uses...Read more about Airtable

Buyers Guide

Last Updated: March 16, 2023

The first and most crucial step in executing any project is selecting the right resources. Therefore, it becomes important that managers pick the appropriate resources based on their team or organization’s skill set. A resource management tool can automate this step and helps project managers make quick decisions while optimizing employee staffing.

In this guide, we’ll cover the ins and out of a new breed of project management software: resource management software. A growing number of vendors are now offering these tools, which focus on employee skills and availability, within their project management platforms.

Here’s what you need to know:

What Is Resource Management Software?

Common Functionality of Resource Management Software

What Type of Buyer Are You?

Benefits of Resource Management Software

Key Considerations for Resource Management Software

What Is Resource Management Software?

Resource management software is a type of project management software. It allows organizations to track the availability of their employees, identify what skills they have and schedule them for projects accordingly. Resource management tools are typically used by larger organizations, which have a greater need to optimize employee workloads and identify which workers are best suited for certain projects.

For example, a large software development firm might use resource management software to help select a team of front-end, back-end and full-stack developers, who each have unique skill sets, to work on a big project. This eliminates the busywork of manually trying to identify and schedule the right people for the job.

Common Functionality of Resource Management Software

Here are some common capabilities you can expect to find in most resource management tools:

Skills and availability tracking

This important tool allows users to find employees with certain skills who are available at certain times and assign work to them. This relies on users inputting employee schedules and workflows and creating a profile that lists their relevant skills. For example, a project manager would use this functionality to find which back-end developers at her organization are available to tackle a side project in the coming month.

Staffing forecasting

Allows organizations to plan for expected staffing needs in the future by collecting internal data regarding sales, product development, product launches etc., then making recommendations based on that data. For example, if higher sales are expected in the coming quarter, the system would recommend hiring a certain number of sales reps.

Knowledge base

Some platforms will include a library of white papers and community channels to help human resources and project managers better understand what types of workers they’ll need for technical positions. These might contain easy-to-understand explanations of technical skills and roles that help managers know what to look for when hiring.

Request automation

This tool simplifies the process of selecting teams for particular assignments by automatically searching for and identifying suitable employees, based on their skills and availability.

Document template

Enable team managers to streamline the repetitive work of managing resources. You can use a previously used template that features all the required tasks and resources for the new project. This template eliminates the need to re-enter all the details again and again.

Timesheet management

Allows users to track the actual time spent by an individual on a particular project. Managers can also calculate the overtime of each project. An optional feature of automatic notification can also be included in the tool that notifies the managers when any of their team members log in to the system.

What Type of Buyer Are You?

In general, resource management platforms are best suited for large organizations that have more than 500 employees. However, smaller companies in software development, engineering or other highly technical fields can still get a lot of use out of resource management tools. Companies with fewer than 500 employees that aren’t in a highly technical field can generally get by with a traditional project management suite.

Benefits of Resource Management Software

In general, here are the biggest benefits you will see from using resource management software at your organization:

  • Greater workplace efficiency. Reduce the time it takes to staff projects and ensure that the right people are on the job.

  • Evenly distributed work. With resource management software, you can view every employee’s workflow and ensure that no employee gets too swamped—or doesn’t have enough to do.

  • Enhanced project management visibility. Resource management software provides greater insight into your organization’s operations than standard project management software. That’s because it provides more visibility into who is getting assigned to which projects and which skills are in greatest demand for the organization.

  • Avoid conflicts. Resource management solutions provide real-time visibility about work allocation across the organization. This will also avoid unexpected delays and conflicts that increase expenses and unnecessary stress in the organization.

Key Considerations for Resource Management Software

Here are a few other things to keep in mind as you evaluate resource management software:

  • Collaboration features. While working with multiple people on a single project, it is necessary that all the team members can collaborate in real time. Resource management solutions should enable users to see their work allocation, set meetings and check the project status.

  • Dashboard driven. All the key aspects of resource management should be displayed to managers on a user-friendly dashboard. A quick overview of all the resources and status of multiple projects enables management to take quick project-related decisions. They can also check the resource availability for a particular skill-set that helps in effective project execution.

  • Resource skills directory. The solution should have a directory to capture the skill set of all the employees. This will help project managers pick the right team member as the solution itself suggests the name of available candidates by matching their skills with the project needs. It will also make sure that employees with similar skills are assigned equal amounts of work.