About Todoist

Todoist is a to-do list and task manager for professionals and small businesses.

Combining tasks, projects, comments, attachments, notifications, and more, Todoist lets users streamline their personal and team productivity and work more effectively. Users can manage projects and collaborate with other team members using the board or list view. 

In Todoist, every user can take control of their own work productivity by combining powerful labels, filters, and sorting to create productivity workflows that suite them. Adding one-off or recurring tasks on the go is easy with natural language such as "Review latest product design on Tuesday" or "Check marketing spend every last Friday at 10am". 

Todoist is available on every device and...


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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 8, Windows 10

1,241 Reviews of Todoist

Average User Ratings

Overall

4.55 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(796)

796

4 stars

(351)

351

3 stars

(82)

82

2 stars

(6)

6

1 stars

(6)

6

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 1241 results

December 2019

Steve from Focus on the Family

Verified Reviewer

Company Size: 501-1,000 employees

Industry: Non-Profit Organization Management

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

4.0

December 2019

The to-do app I've actually stuck with for a long time

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros

I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons

The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

October 2020

Alex from Ryan Companies US, Inc.

Company Size: 1,001-5,000 employees

Industry: Real Estate

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

5.0

October 2020

Daily User

After testing just about every task manager available, none come close to the functionality and usability of Todoist. I have been using it for 5+ years and recommend it to anyone who cares about being organized.

Pros

The user interface. Todoist can be as simple or complex as a user wants it to be which is excellent when collaborating with others. I use every feature available while my boss uses it as simply as he can, and we can still share projects and work within the system in whatever way works for us without impacting the other.

Cons

They recently removed a feature that allowed you to click on a Project and see all subprojects and their tasks below. Having to click through each subproject can be tedious (depending on the number of subprojects) and allows some things to fall through the cracks.

Reasons for Choosing Todoist

Friendly user interface, ease of collaboration, and extensive customization options to fit the user.

September 2019

Laura from NorthHouse Creative

Company Size: 2-10 employees

Industry: Media Production

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

3.0

Functionality

2.0

September 2019

Easy To Use, Not So Easy To Organice

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company). But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is. It helps keeping track of what needs o be done and lets other people know what's been completed. It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks. The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder. All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose? But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them. I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore. Also, I'd appreciate if some type of colour coding could be applied in some way.

August 2020

Yoana from Self Employed

Company Size: 1 employee

Industry: Marketing and Advertising

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

August 2020

Works really well until I had too many tasks and then...overwhelm!

I really like the interace and ease of use, it's one of my favorite apps in terms of the UI. It's a really quick setup, the fonts are clean and easy to read, the tags and projects are colored nicely, it just wasn't the app that helped me actually get things done.

Pros

While I was using this software, I really liked the sleek and modern interface to add new tasks. It was quick, easy, and the UI was awesome. I wish all task management apps had an UI like Todoist. The tagging feature was also super quick to add, which saves me time adding tasks. The feature to reschedule tasks I didn't do based on the load for my week was good, not as good as Skedpal (which is why I switched) but better than I've seen in other task managemetn apps I've tried and used. I also really liked the minimalism of the screen, I never felt that it was too clunky or too many options being displayed at once and overwhelming me.

Cons

The reason I switched is because I had so many tasks added in I became overwhelmed. This isn't necessarily the apps fault, I should add time in my calendar to do a weekly review, etc... but it just wasn't happening. I switched to SkedPal because it schedules the tasks for me on my calendar, ensuring I get them done. With ToDoist, if something didn't get done, I would have an overdue task, and then need to schedule it into my calendar myself and spend time figuring out what time slot, etc..., then go back to Todoist if the time didn't work out, etc... it wasn't flexible enough to auto schedule and place it on my calendar with the option to roll over to the next day if not completed. (At least at the time that I used it). If it's not on my calendar, it doesn't get done because other things will fill my calendar and then I'm out of time and my Todoist tasks are not completed.

September 2020

Sid from Utrecht University

Company Size: 5,001-10,000 employees

Industry: Higher Education

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

4.0

Functionality

4.0

September 2020

Almost perfect!

Todoist is great! I use Todoist daily to keep track of all tasks. Everything that I need to do, I manage with Todoist. Works fantasticly!

Pros

Todoist is one of the best pieces of software I have ever used. Todoist is essential in my daily life. Without todoist, keeping track of tasks would get really messy. Todoist is easy to use but still has a lot of advanced features.

Cons

Todoist is nearly perfect. In the future, some more scheduling and tracking features could be added. It would be great if I could schedule projects in a Gantt chart and track the time I spend on tasks.

Reasons for Choosing Todoist

Todoist had more features, better pricing and a beautiful design.