WorkOtter

RATING:

4.9

(199)

About WorkOtter

WorkOtter™ is purpose-built, by Project Managers for Project Managers, and helps PM professionals to deliver more successful project outcomes and align their work to the strategic objectives of the organization. Our solution is simple enough that you can easily drive adoption throughout your team, while sophisticated enough to support the growth of your PMO as it matures over the years. We solve key challenges for Project Managers including needing to centralize project work, gaining visibility in resource levels and capacity constraints and reporting up to Executive stakeholders. The platform encompasses a comprehensive array of features tailored to meet the diverse needs of modern PMOs. This includes Intake and Governance mechanisms like Forms, Business Value Scorec...

Awards and Recognition

FrontRunner 2024
Software Advice's FrontRunners report ranks top products based on user reviews, which helps businesses find the right software.

WorkOtter Pricing

Every implementation includes platinum support, an implementation specialist, customized training, importing existing data, integrations, and more. Licenses start at as little as $10/User/Month (not including annual support and 1-time implementation service).

Starting price: 

$10.00 per month

Free trial: 

Available

Free version: 

Not Available

Role Based Experience

WorkOtter Reviews

Overall Rating

4.9

Ratings Breakdown

Secondary Ratings

Ease-of-use

5

Customer Support

5

Value for money

5

Functionality

5

Most Helpful Reviews for WorkOtter

1 - 5 of 197 Reviews

User Profile

Dennis

Verified reviewer

Construction, 201-500 employees

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed October 2020

Incredible Interactive Dashboards / Probably the best I've seen before

The guy who held a demo video call for us showed so many features. I really like it when IT companies pay a lot of attention to customer service. I've had many demo sessions before. This one was probably the best. Overall, I had a really good experience.

PROS

1) You can create a business process flow - which is super helpful. 2) Animated dashboards look awesome. You can show the change in the performance or in the number of resources over time. 3) Well Developed Project Planning - You can hover and see the critical path, etc. 4) The portfolio feature is super beneficial. If you have more than 2-3 projects, you can see the FTE depending on the project's timeline. This all is interactive, so if you move one project it will recalculate the resource allocation for you.

CONS

I would say this software for PMP's or Project Managers with Experience. Beginners will have to learn the theory first. However, so far the software is perfect.

Reasons for switching to WorkOtter

1) The Portfolio feature 100%. 2) Resource management capabilities. 3) Status reports with interactive dashboards 4) Maturity of the scheduling feature. You can really identify the critical path and track it, etc.

Amy

Financial Services, 10,000+ employees

Used daily for less than 12 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed October 2020

Incredibly interactive, illustrative, imaginative & engaging. Love it!

I would say 'WOW '! My experience was really great. It was far more intuitive that I expected. For even an employee of mediocre knowledge, any of our personnel would be able to get up to speed with this very quickly. So our employees wouldn't need to spend an exorbitant amount of time in training.. The reporting is truly amazing & advanced. For example, when you click on the ‘reports’ dropdown, there are so many great reports to choose from, depending on what our managers are desiring that particular day. This for me is really key. And from what I can tell so far, they are very visually appealing as well (high color, dashboard animations, seeing multiple metrics on the same dashboard, how data bubbles change over time, etc). Overall, I am very pleased with the aesthetics & ease-of-use.

PROS

I absolutely love that I would have the ability to see different views within the company (ie. Organization overview vs. Project Manager vs. Team Member).. Really nice! I am big on reporting as this is my particular role within my company now, so I LOVE that you have a ‘financials’ & ‘reports’ section to be easily found under the “projects” tab. It also appears to be nicely customizable, to change font and/or add in our Logo. The drag-between feature to create dependencies is probably something I would utilize as well. So far it appears to be VERY intuitive & user-friendly. (ie. Can easily extend out a project end-date) And since I mentioned I am big on reporting, I also am happy to hear that there is a 2-way sync with importing from Excel. PERFECT! Our team uses Asana quite heavily, & it looks like the Kanban board is very similar for work flow, so that seems like it would be very easy to utilize. I have 11 years of background in WallStreet, so I really love the ‘x-ray’ vision in the Roadmap area. Being able to see excess capacity is really amazing too to watch over personnel, & being able to try out the ‘what if scenarios’ is quite impactful.

CONS

So far, I have not found anything I do not like. I am big on reporting, & this program has everything I could ask for. Truly

Reason for choosing WorkOtter

Based upon the interactivity, the live-views of reporting, the what-if scenarios, and being able to see personnel hours, Gantt charts, Open API's, for example, are a few of the many reasons why I would choose WorkOtter over the others in the market. There are an incredible amount of reports available to choose from, as well as being able to input a certain kind of report into another. Very engaging software. Highly recommend!

Abdullah

Information Technology and Services, 11-50 employees

Used daily for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

3

VALUE FOR MONEY

3

CUSTOMER SUPPORT

4

FUNCTIONALITY

4

Reviewed February 2023

Streamlining Project Management with WorkOtter

PROS

User-friendly interface: WorkOtter has a user-friendly interface that is easy to navigate, making it accessible for users of all skill levels.Real-time collaboration: WorkOtter allows teams to collaborate in real-time, ensuring that everyone is on the same page and reducing the risk of miscommunication.

CONS

While WorkOtter has a user-friendly interface, some users have reported that it takes time to learn all of the features and functions of the software.

Cheryl

Environmental Services, 51-200 employees

Used daily for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed September 2020

WorkOtter to WorkBetter!

WorkOtter has been a pleasure to work with! It is extremely user friendly for our most tech-savvy employees to those who struggle with new technology. I highly recommend this software for project management needs.

PROS

Everyone at my company loves WorkOtter! It has been a great addition to organize and properly resource our tasks and projects. The sandbox is a great resource to plan out future possibilities and move tasks around as needed. I especially love how the dashboards can be customized per user, giving everyone exactly what they need in one easy to use dashboard. The animations integrated with the dashboard is a wonderful bonus and the perfect way to view all the data. Another nice feature with the dashboards is that it categorizes urgent tasks so I'm not sifting through a lot of information to get to the important tasks for the day. This software is perfect for individual user and integrates perfectly for team use across the board!

CONS

We have no complaints so far with the use of this software, it's been great!

Reason for choosing WorkOtter

WorkOtter was my choice because it's user friendly for everyone in my company. The interactive dashboards are perfect for what we need and I can see using this long term across different projects.

Reasons for switching to WorkOtter

I wanted more features.

Aaron

Marketing and Advertising, 2-10 employees

Used daily for less than 12 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed September 2020

Where has WorkOtter been my entire PM life???

Our small but growing agency has been using a combination of Asana and Smartsheets for years. This is because a large portion of our team are creatives (designers/video editors), we used Asana for internal comms and the KANBAN style board to get this work from ideation to development, and finally to distribution. We used smartsheets to keep our client's up-to-date with completed work doneand invoicing. As our work has gotten more complex, we started seeing the need to fully combine these two systems: automate.io was the only solution on the market and even this looked like it would make things more complicated to keep the system working over time. We needed something that worked and didn't require constant updates to the API. Thats's when we were told about WorkOtter. Our sales person was able to answer all of our questions, and helped us find solutions to our current Best Practices. It was like he had a solution for everything we threw at him!

PROS

- Our WorkOtter rep Dave, gave our team the best possible training. It only took us 3.5 weeks to get our entire team onboarded and using the program. - The open APIs allow us to sync with various sytems including JIRA and even excel sheets. This allows us to pipe data directly to our clients! - Dashboards that can be customized. What's even more amazing is that these dashboards are community-based, so improvements and additions are being made constantly. - Most important for us, since we are always on the road, is the ability of the system to work well as a mobile experience.

CONS

Onboarding was great, but getting that started took a bit of time. Not so much a CON for the software or its team.....everyone's resources have been stretched thin due to COVID-19. We'll get through this!

Reason for choosing WorkOtter

‐ The ability to quickly switch between interactive ‐ Portfolio management is best in class, I haven't seen other PM programs with this many features. ‐ Gantt charts too! ‐ APIs are completely open, and allow us to pipe information to our clients without trouble. Any issues we had, the WorkOtter team was extremely helpful. It's hard to get service like that from most of the PM software you can find in the market today. - Very easy to use.

Reasons for switching to WorkOtter

We outgrew our ability to use Asana and Smartsheets together.