Showing 1-20 of 53 products
Buildium’s comprehensive system features increased budgeting power, streamlined maintenance requests, full accounting functionality and mobile optimization. Ideal for small and midsize property management businesses and HOAs. Read more
Recent recommendations: 335 recommendations
AppFolio provides property management software that allows apartment, residential, commercial, student housing and community association property managers to market, automate and manage their business. The mobile, all-in-one solution... Read more
Recent recommendations: 121 recommendations
RISSOFT by Realty Information Systems is a property management solution that caters to property managers who manage residential and commercial real estate, condominiums, cooperatives, RV parks, parking facilities and more. The solution... Read more
Recent recommendations: 17 recommendations
A complete HOA and Condo management suite, Condo Manager features fully integrated accounting, customizable financial statements and comprehensive tenant, owner and unit profiles. Scalable, flexible and offers automated banking. Read more
Recent recommendations: 15 recommendations
INFO-Tracker by Netintegrity Inc. is a cloud-based property, accounting and maintenance management system that designed for midsize and large Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read more
Recent recommendations: 14 recommendations
PayProp is a cloud-based property management solution designed to help property managers to collect, match and reconcile rental payments for their properties. Key features include payment automation, audit logging, arrears management... Read more
Recent recommendations: 7 recommendations
Axxerion Property Management is an integrated suite of cloud-based property management and maintenance software designed keeping in mind small and mid-size property managers and owners. This suite helps property managers to automate... Read more
Recent recommendations: 3 recommendations
Maintenance Connection is a powerful, web-based CMMS system that helps companies switch from reactive to preventive mode by improving labor productivity and reducing maintenance costs. Easily integrates with other systems. Read more
TRACK Hospitality Software offers a suite of applications for hotels, resorts and vacation rental management companies. This cloud-based solution is platform agnostic and offers mobile-OS specific apps for Android, Windows and iOS... Read more
Lodgix is a cloud-based vacation rental solution that provides tools for online booking, guest management and accounting for owners, vacation rental managers and boutique hotels. The Lodgix inquiry system helps customers find answers... Read more
365villas is a cloud-based vacation property management solution for short-stay rental properties. The solution helps users to manage reservations, handle inquiries, coordinate guest communication and track payments. 365villas provides... Read more
Yardi Voyager is a cloud-based property management and accounting platform for both commercial and residential entities. This software is designed for small portfolio real estate owners as well as large enterprises. Yardi Voyager... Read more
Escapia is a cloud-based vacation rental system that helps vacation rental managers automate property management tasks and online distribution. Key features include accounting tools, lead management, reservations, maintenance, housekeeping,... Read more
OneSite Leasing & Rents is a cloud-based property management solution that helps businesses across industries such as real estate and homeowner association (HOA) and helps them to manage different tasks of the tenant lifecycle that... Read more
A complete HOA and Condominium management platform, TOPS Software focuses on three core areas: automation, accounting and management. Flexible, scalable and 100% integrated, it features automation tools for maximum efficiency. Read more
Re-Leased is a cloud-based commercial property management solution. Key features include accounting, portfolio management, tenant communication, inspections, document storage and compliance management. The solution integrates with... Read more
LiveRez is a cloud-based vacation rental software suite, featuring a property management and central reservation system, customer relationship management (CRM) system, survey and review system, work order system, owner logins, guest... Read more
Streamline Vacation Rental Software is a cloud-based property management solution. It includes tools and resources for managing online booking as well as integrated modules for streamlining owners, housekeeping and the front desk... Read more
LandlordTracks is a cloud-based property management suite suitable for residential, commercial and corporate housing. Key features include automatic rent collection and owner disbursements, automatic vacancy listings, background checks,... Read more
For HOA or condo managers with less than 100 properties, Easy InnKeeping is a full, Web-based suite with tenant and lease tracking and building maintenance functionality along with extremely customizable reporting options. Read more
Condominium managers spend the majority of their time managing maintenance of a complex's common areas, managing tenant relationships and assigning duties accordingly. Since these areas are shared, a homeowners association (HOA) makes decisions as a group regarding the properties. This is where HOA software comes into play.
|Association management||An HOA is about more than just the individuals, it requires management of the association itself. This means corporate information, assets, rules and bylaws, meeting details (dates/minutes/attendance), elections and more.|
|State regulations||HOAs must comply with state statutes governing associations. Although these vary from state to state, associations must ensure the enforcement of regulations. Managers must be aware of their authority to charge mandatory fees, enforce maintenance requirements and maintain quality of association properties.|
|Tenant/owner communication||Store detailed information on each resident, including service requests, participation in community activities and special needs (for emergency services). This information helps streamline communication to and among residents within the HOA.|
|Administrative functions||When selecting a system, HOA and condo association software should consider which administrative functions they want to integrate into their condo and HOA accounting software. Some programs can be combined with homeowners association accounting and tenant and lease and building maintenance management system for a complete system.|
Buildium software user dashboard
Before purchasing software, you’ll want to know what kind of a buyer you are. HOA and condo management is a small market that is part of the larger property management software segment. A majority of the profiles we see in this market fall in the following categories:
Self-managed HOA and condos: As the name suggests, self-managed HOAs and condos are for owners who want to manage the home’s day-to-day operations on their own. This kind of management style comes with its own challenges and rewards. Some of the challenges are lack of experience or training in running a community, enforcement of rules defined by a board across the community and finding the right volunteer to manage everything. The self-management style also has a few advantages, such as low monthly unit fees, transparency and reliability of community accounts as well as no interference of external management. This type of management is best suited for small units because managing a large number of units manually requires a lot of time and effort.
Third-party property management buyer: Properties with a large number of condos and HOAs hire a third-party property management company to manage their community operations. If you are a third-party company that manages multiple condos or HOAs, you may want to opt for a condo management software. A wide range of software is available in the market that is suitable for small units (of up to 50) to large units (of more than 10,000). SaaS-based condo management software, which is currently trending, are low cost and provide multiple options for access. Some property management software have the capability to manage multiple types of properties, including condos and HOAs. Check out our guide for more information on property management software.
Condominiums and HOAs that opt for management software may realize many benefits that include the following:
Here are a few factors to consider while evaluating the various options in the market:
Consider what medium of communication is more comfortable for the residents. With the widespread use of the latest technology, residents are now accustomed to using electronic devices such as mobiles and tablets. One should consider a system that integrates with communication medium such email, text messages, web portal or even a mobile app.
Enable an easy method of online payment collection. Collecting funds, unit fees, rent and other required payments becomes much easier when it is done online rather than manually. In addition, residents have the freedom of paying online from anywhere and anytime.
Use maintenance requests to track issues. This feature helps residents submit a service request and track it until it’s been resolved.
Take care of all accounting and reporting needs. The system should be able to take care of all the accounting needs of the association or condominium. Users should be able to generate monthly reports that feature all the accurate financial records.
Manage all documents within the solution. Document management is an important factor to consider while evaluating solutions. This feature allows residents, committee members and other stakeholders to download and review documents, including HOA rules, society by-laws notices, forms and other files, when required.
Software as a Service (SaaS). Many managers are opting for Web- or cloud-based HOA management software that they can access from anywhere, rather than on-premise solutions. Hosted systems boast a less costly initial investment than on-site servers. Cloud-based solutions provide the convenience for accessing pertinent data about a specific community or an entire portfolio of properties.
SaaS deployment is gaining popularity for many reasons—among them, that Web-based software is easily accessible on mobile devices, making data and programs available on-the-go. However, not all Web-based software is optimized for use on the smaller screens of smartphones or tablets. For more on mobile HOA software use, see our mobile property management apps guide.
Community-based websites. A common feature of condominium management software and homeowners association software is a personalized, community-based website. These portals often lead to increased attendance to HOA meetings, and allow residents the opportunity to interconnect with public postings, event invitations or announcements, building a sense of community.
Automated fund collection. Similar to automated payments for landlords, HOA dues and other fees can be collected via an online portal, simplifying the transaction process for both HOA/condo managers and community residents.