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AuditBoard
AuditBoard
AuditBoard is the leading cloud-based platform transforming audit, risk, and compliance management. More than 40% of the Fortune 500 leverage AuditBoard to move their businesses forward with greater clarity and agility. AuditBoa...Read more about AuditBoard
Onspring
Onspring
Onspring is a cloud-based, no-code software for reporting, analysis, process management, and coordination. Our connected solutions for Governance, Risk & Compliance, ITSM, and Business Operations create efficiencies for your teams...Read more about Onspring
StandardFusion
StandardFusion
Standard Fusion is a cloud-based compliance management solution that is designed for industries such as healthcare, technology, manufacturing, government and retail. Key features include control management, control monitoring and ...Read more about StandardFusion
TrustCloud
TrustCloud
TrustCloud™ helps businesses transform the GRC program with automated controls, an accurate, real-time view of security posture, and integration into existing tools and systems. Users can remove the manual drudgery of evidence col...Read more about TrustCloud
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This allows us to provide comprehensive software lists and an advisor service at no cost to you.
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LogicGate Risk Cloud
LogicGate Risk Cloud
LogicGate Risk Cloud® is a no-code governance, risk, and compliance (GRC) platform that scales and adapts to your changing business needs and regulatory requirements. It combines a suite of purpose-built Applications with intuitiv...Read more about LogicGate Risk Cloud
SureCloud
SureCloud
SureCloud is a provider of cloud-based Integrated GRC (Governance, Risk & Compliance) products and Cybersecurity services. Its solutions help organizations manage risk, achieve compliance, and safeguard their digital assets. At th...Read more about SureCloud
Klarytee
Klarytee
Klarytee is a software as a service (SaaS) platform that integrates security into sensitive content, facilitating granular control over data. It is tailored for enterprises that require secure sharing of sensitive data across thei...Read more about Klarytee
Ventture
Ventture
Ventture is a membership management software, which helps professional trainers build websites and offer online courses to members in a unified interface. The solution allows teams to create and edit content, attach files to the c...Read more about Ventture
TimeTap
TimeTap
TimeTap has a level of flexibility and security you don’t often expect in an online appointment scheduling tool. TimeTap is packed with features, including API integration, that can scale to meet your most complex appointment sch...Read more about TimeTap
Splunk Enterprise
Splunk Enterprise
The Splunk Enterprise platform allows users to process and index most forms of data in their native format. It includes data indexing tools, which enable users to locate specific data across large data sets. The software is desi...Read more about Splunk Enterprise
iubenda
iubenda
iubenda is a software that helps businesses build and manage their website's terms of service and privacy policy. It's an easy way to make sure that they are in compliance with the latest regulations, and it also helps create a tr...Read more about iubenda
Netwrix Auditor
Netwrix Auditor
Netwrix Auditor is a security solution that helps organizations overcome compliance and operational challenges. Netwrix solutions empower you with total control over what's going on in your hybrid IT environment by delivering acti...Read more about Netwrix Auditor
Tipalti
Tipalti
Tipalti is the world's leading finance automation solution for managing accounts payable, procurement, expenses, card, and global payments. Eliminating 80% of manual work and accelerating financial close by 25%. Tipalti allows yo...Read more about Tipalti
TRUENDO
TRUENDO
TRUENDO Technologies is a Vienna-based software company that specializes in data privacy management solutions. The TRUENDO Consent Management Platform (CMP) is a highly automated, flexible, and reliable software that can be imp...Read more about TRUENDO
Egnyte
Egnyte
Egnyte is a cloud-based file sharing solution designed to help small to large organizations collaborate remote teams and provide secured access to confidential data. Features include customizable branding, multiple user management...Read more about Egnyte
MOVEit
MOVEit
MOVEit is a file transferring platform that has a flexible design which provides workflow automation, reporting and multi-layered security. It provides enterprises with the flexibility to control, observe and schedule critical fil...Read more about MOVEit
ActiveDEMAND
ActiveDEMAND
ActiveDEMAND is a cloud-based marketing automation solution that caters to marketing agencies and helps them to create and manage their marketing campaigns. The solution includes marketing automation functionalities for small busi...Read more about ActiveDEMAND
Delivery Trust
Delivery Trust
Delivery Trust offers users total control over emails throughout their entire lifecycle. Messages are secured with the click of a button and empower senders to maintain control of their messages by restricting recipients’ printing...Read more about Delivery Trust
Termly
Termly
Safeguard your business with our free legal policy generators and cookie consent manager. Generate a Privacy Policy, Terms, and Conditions, while scanning your site for cookies to create GDPR-friendly policies and a consent banner...Read more about Termly
Kamzan
Kamzan
Kamzanis a cloud-based project management solution that allows teams to manage and collaborate on projects and files, send invites, share data, access private folders, and more. Multiple user groups enable companies to set up cus...Read more about Kamzan
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Buyers Guide
Last Updated: March 16, 2023General Data Protection Regulation (GDPR), enforced by the European Union (EU) starting in May 2018, is one of the most important data privacy regulations to come into force in the last 20 years. Yet, according to our survey1, 54% of businesses report that they are "not familiar at all" with GDPR.
Primarily, GDPR aims to provide EU citizens with the power to decide how companies use their data. The regulation states that businesses (anywhere in the world) processing EU citizens' personally identifiable information (PII) must ensure its security and privacy. You can find the long list of GDPR requirements on this website.
Noncompliance can lead to fines of up to 20 million pounds or 4% of annual global turnover, whichever is higher. Fines of such magnitude are reason enough to make sure your organization complies with GDPR.
There are several software solutions on the market that can help you remain compliant. In this buyers guide we'll help you decide on the kind of GDPR software that'll best suit you your business. Here's what we'll cover:
Common features of GDPR software
Key consideration when buying GDPR software
What is GDPR software?
GDPR software is a privacy management tool that helps manage customer data, consent forms, and data security. GDPR compliance software facilitates customers' ability to choose the amount and type of data they want a company to store or process. It also helps improve an organization's data storage, governance, and privacy practices.
User access analysis in ManageEngine DataSecurity Plus (Source)
Common features of GDPR software
Choosing GDPR software with the right features is important to ensuring complete compliance. Below we discuss the key features to look for in a GDPR tool.
Consent management | Policies and practices (such as the use of web forms) to allow customers to opt-out of data tracking or explicitly cite what information they're willing to let a company capture, store, use, or share. |
Data portability | Functions to help customers move, copy, or transfer their personal data from one database, cloud, or IT environment to another. |
Access controls | Allows for database monitoring, restricted sharing, secure password creation, and other measures to prevent unauthorized access to sensitive data such as PII. |
Notifications | Sends alert messages that notify administrators about unauthorized access to data records, pending user requests, and changes required in the controls to meet compliance updates. |
Dashboard | Centralized view to capture and track how all GDPR sensitive data is classified, labeled, protected, used, and stored. |
Data governance | Frameworks that help map customer data, track where it's stored, monitor its usage, understand risks around it, and respond to data management requests, including the ability to delete the data. |
Incident management | Generates automated process workflows and reports to document and respond to data breaches in accordance with GDPR guidelines. |
Audit trail | Offers systems to track and document which user has made changes to data management settings and when they were made. |
What type of buyer are you?
GDPR applies to all organizations that process data of EU citizens, irrespective of their business size and industry vertical. The following scenarios represent different buyer types to consider:
You don't have any of these applications yet: Because of tight budget or limited knowledge you may not have invested in tools that offer features required for GDPR compliance. You can't escape this investment any longer. Going for integrated GDPR platforms will be easier for you to fulfill the requirements.
You already have some of the applications but need to build out your GDPR tech stack: You may already have implemented some data security tools such as authentication or risk management software. There could still be some gaps, such as in managing customer consent, that prevent you from being fully compliant with GDPR. Identify standalone tools that help remedy the gaps and integrate them with your existing systems.
Benefits of GDPR software
In addition to helping your business stay compliant with GDPR, the software can provide these additional benefits:
Improve overall cyber defense capabilities: Several GDPR software solutions not only offer features to remain compliant, but also provide data security capabilities for application or network monitoring and encryption. This helps improve your overall security posture and cyber defense capabilities.
Improve customer trust and loyalty: GDPR compliance software not only helps manage customer data on the back end but also helps capture customer preferences through consent forms and opt-out buttons. Such visible demonstrations of your regard for customer data protection will help improve trust and build loyalty.
Key considerations when buying GDPR software
Even though you might be hurrying to meet GDPR requirements, it is important to consider some of the below parameters when buying GDPR software.
Look out for well-rounded tools: GDPR is not the only regulation that your business needs to take into account. There're several others as well, such as the California consumer privacy act (CCPA) and the Cookie law. However, most of these regulations underline common themes such as data security, governance, and accountability. Choose data management and security tools with the view to cover the broad regulatory landscape your business is subject to.
Integrations: The GDPR tool that you implement must integrate with your existing data collection/management/protection systems to support coherent operations. Multiple systems that send out disparate notifications or run conflicting data management rules will only add to your data management worries.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.
1Methodology: The data security survey referenced in this article was conducted by Gartner Digital Markets in June 2019 among 714 respondents who reported full-time employment in the United States.