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MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX

4.8 (556 reviews)

30 recommendations

FMX

FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases ...Read more about FMX

4.7 (411 reviews)

19 recommendations

Maintenance Care

Maintenance Care is a cloud-based solution that helps small to large organizations manage work requests, preventive maintenance, and assets. Its work order management system enables users to manage incoming tasks with customized w...Read more about Maintenance Care

4.7 (87 reviews)

19 recommendations

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more about EZOfficeInventory

4.6 (1479 reviews)

17 recommendations

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Click Maint CMMS

Click Maint is an affordable, easy-to-use, and comprehensive maintenance management solution that caters to businesses across various industries. Its simplicity and feature set make it an ideal choice for sectors including manufac...Read more about Click Maint CMMS

5.0 (3 reviews)

16 recommendations

UpKeep

UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep

4.6 (1328 reviews)

12 recommendations

eMaint CMMS

Cloud-based eMaint CMMS software by Fluke enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations ...Read more about eMaint CMMS

4.4 (294 reviews)

9 recommendations

Zuper

Zuper empowers field service businesses to streamline operations and provide exceptional customer experiences. Zuper’s platform is available on the web for PCs, and Zuper’s mobile app fosters effortless scheduling, real-time commu...Read more about Zuper

4.5 (11 reviews)

7 recommendations

Asset Essentials

Asset Essentials by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform designed for smarter, more efficient maintenance and operations. Brightly, now a Siemens company, is the globa...Read more about Asset Essentials

4.4 (257 reviews)

6 recommendations

TheWorxHub

TheWorxHub by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management CMMS platform, designed to streamline operations and facilities maintenance, for smarter, more efficient maintenance and oper...Read more about TheWorxHub

4.7 (170 reviews)

2 recommendations

Fracttal

Fracttal One is a maintenance management software that helps companies to manage and optimize their maintenance operations with technologies such as artificial intelligence and the Internet of Things (IoT) to enhance efficiency an...Read more about Fracttal

Jobber

Jobber is a cloud-based field service management software solution that allows small and midsize service businesses to manage field staff, provide customer support, and expand business operations either through a mobile app or a d...Read more about Jobber

Fiix

Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps man...Read more about Fiix

Limble CMMS

A maintenance solution simple enough that even your boss will use it. Our average customer reduces downtime by 32%, increases productivity by 26%, reduces part spend by 23% and increases asset life by 18%. All of this within a m...Read more about Limble CMMS

Hippo CMMS

Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers. Hippo...Read more about Hippo CMMS

Maintenance Connection

Maintenance Connection is a multi-site, multi-industry Enterprise Asset Management (EAM)/Comprehensive Computerized Maintenance Management System Software (CMMS) that helps businesses avoid asset failure and reduce downtime. Our u...Read more about Maintenance Connection

BigChange

BigChange is the complete cloud-based Job Management Platform bringing customer relationship management (CRM), job scheduling, live tracking, field resource management, financial management and business intelligence into one easy ...Read more about BigChange

AssetTiger

AssetTiger is a cloud-based asset management software designed to help businesses streamline processes related to maintenance scheduling, barcode scanning, expiration tracking and more. Administrators can add multiple users on the...Read more about AssetTiger

GoCodes

GoCodes is a cloud-based asset and inventory tracking solution for small and midsize companies in the accounting, education, construction, engineering and health care industries. Key modules include fixed asset accounting, invento...Read more about GoCodes

ManWinWin

ManWinWin Software is the most experienced CMMS company in the World. ManWinWin is an easy-to-use, highly advanced and mobile-friendly Maintenance Management Software (CMMS), with artificial intelligence and augmented reality feat...Read more about ManWinWin

Buyers Guide

Last Updated: March 16, 2023

Introduction

Building maintenance refers to the practice that helps restore or even improve the physical conditions and services of building premises. It involves various processes that can range from general upkeep related to plumbing, HVAC, and electricity to more complicated ones such as landscape management.

As part of the larger function called facility management, building maintenance can be a tedious job for building managers and owners, especially if they manage a huge building or multiple premises. However, with the help of building maintenance software, a lot of the maintenance processes can be automated.

In this buyers guide, you will learn about the core features, key considerations, and other important aspects to help make an informed decision when investing in the building maintenance software best suited for your business.

Here’s what we’ll cover:

What is building maintenance software?

Building maintenance software is a tool that helps building managers and owners manage the upkeep, repairs, and maintenance of their buildings or premises. The software helps automate maintenance management, ensures regulatory compliance, and makes the process more efficient by allowing to track maintenance operations on a single platform.

With the help of building maintenance software, building managers can easily create and manage work orders, manage equipment inventories, and keep track of scheduled maintenance requirements.

Scheduling-work-orders-in-UpKeep

Scheduling work orders in UpKeep (Source)

Common features of building maintenance software

Here are some common features that you should look out for when purchasing building maintenance software.

Asset tracking

Track assets such as building supplies, maintenance equipment, or even the physical condition of your buildings.

Maintenance scheduling

Schedule maintenance tasks and organize working hours and duties for on-site personnel.

Preventive maintenance

Plan preemptive maintenance activities to ensure the longevity of buildings. Routine maintenance decreases the chances of system failures and breakdowns.

Work order management

Manage various work orders in a streamlined manner. Schedule, assign, and process work orders from a single platform and prepare customized reports.

Inventory management

Track inventory material, usage rates, and supplier information for required goods.

Billing and invoicing

Create and distribute bills and invoices seamlessly from a single platform.

What type of buyer are you?

Before you begin narrowing down your options for building maintenance software, you would need to understand what kind of requirements do you have and which software best caters to your needs.

Let’s dive deeper and assess the kind of buyers.

  • Small businesses: These buyers are businesses with limited employees and may not handle a variety of operations. Often, they would have an in-house team to deal with facility maintenance on one or two buildings. These businesses primarily need the core features such as asset tracking and maintenance scheduling.

  • Midsize and large businesses: These are businesses that manage more than two buildings. They could be a multinational hotel chain or large-scale hospitals handling multiple buildings. Due to the complex nature of operations, these businesses would require a complete suite of building maintenance management software. For such buyers, advanced features that help with work order management, inventory management, and billing and invoicing would be beneficial.

Benefits of building maintenance software

Using building maintenance software can offer a lot of benefits to facility managers and building owners. Let’s have a look.

  • Ensures regulatory compliance: Building maintenance software can help ensure that you meet all regulatory compliances and standards, such as the Occupational Safety and Health Administration (OSHA) standard. Very often maintenance managers fail to comply with certain laws that might lead to heavy fines and even lawsuits.

  • Reduces workplace hazards: With the help of preventive maintenance, you can keep a track of your building and its condition. Not only does this help increase the lifespan of your building, but it also prevents accidents and mishaps that might occur due to negligence.

  • Automate maintenance processes: Building maintenance software can take care of many processes that would otherwise waste a lot of manpower and resources. These may include scheduling maintenance services, keeping a track of authorized vendors in your building, and even tracking personnel duties and rotational shifts.

Key considerations

With so many building maintenance solutions available on the market, choosing the right one is crucial. Here are a few key considerations to keep in mind while deciding on a software solution.

  • Price and scalability: Depending on the size of your business, you would want to compare the subscription cost of various software and assess which software provides all the required features at the right price.

  • Hands-on technical support: Your team might require proper training to fully understand a software tool. Having a tool that comes with training modules and offers 24/7 customer support is a must to make the best use of the software.

If you have any doubts and need advice from real people to help find a product that best suits your business, just schedule a free call with us.

Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.