Finding software can be overwhelming. Software Advice has helped hundreds of schools choose the right facilities management software so they can track equipment information and maintenance costs.

Showing 1-20 of 38 products

Sort by:

eMaint CMMS

Utilizing their 25+ years in the facilities management industry, eMaint Enterprises created eMaint X3, an affordable, flexible web-based CMMS solution that can be configured for a variety of industries of all sizes.... Read more

Price:

Recent recommendations: 41 recommendations

Learn More

FMX

FMX is an extremely user-friendly, calendar-based facilities solution that was designed to help facilities managers gain control of their resources, leading to a more efficient staff and management process. ... Read more

Price:

Recent recommendations: 32 recommendations

Learn More

FTMaintenance Select

FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona... Read more

Price:

Recent recommendations: 29 recommendations

Learn More

MPulse

MPulse CMMS software enables facility managers to develop maintenance, testing, and inspection schedules to ensure safe and efficient operations, maximize equipment life cycle, and reduce asset breakdowns.... Read more

Price:

Recent recommendations: 17 recommendations

Learn More

UpKeep

UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get noti... Read more

Price:

Recent recommendations: 14 recommendations

Learn More

Hippo CMMS

Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers. Hippo... Read more

Price:

Recent recommendations: 14 recommendations

Learn More

ManagerPlus

ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p... Read more

Price:

Recent recommendations: 14 recommendations

Learn More

CleanMaint

CleanMaint, a powerful cleaning service management software, helps in-house teams better manage the more aggressive requirements for sanitization and safety of facilities. In the safety-conscious current and post-COVID-19 wor... Read more

Price:

Recent recommendations: 10 recommendations

Learn More

Quickbase

Quickvase is a low-code application development platform that enables organizations to unite information, people, and workflows within distribution in a single, cloud-based platform. Unlike traditional software solutions, Quickvas... Read more

Price:

Recent recommendations: 8 recommendations

Learn More

Snapfix

Snapfix is a mobile and web-based platform that uses photos, videos, messages and traffic lights to keep teams organised. With Snapfix, team members can instantly capture and report issues or faults, assign the tasks to appropri... Read more

Price:

Recent recommendations: 4 recommendations

Learn More

FMS:Workplace

FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) p... Read more

Price:

Recent recommendations: 2 recommendations

Learn More

iOFFICE

iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management featu... Read more

Price:

Recent recommendations: 1 recommendations

Learn More

Cetaris

Cetaris Fleet is a cloud-based solution that helps businesses streamline maintenance operations for vehicles through data capturing and analysis. Key features include fleet maintenance, preventative maintenance, inventory manageme... Read more

Price:

Recent recommendations: 1 recommendations

Learn More

Asset Panda

Asset Panda is a cloud-based platform for facility managers that offers a suite of applications including asset tracking and maintenance management. It is compatible with Windows, Mac, iPad, iPhone and can be used from anywhere wh... Read more

Learn More

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati... Read more

Learn More

Maintenance Connection

Maintenance Connection is a complete, Web-based facility management system with modules for asset management, purchase order tracking, MRO, and more. The company has won several awards since they first launched 12 years ago.... Read more

Learn More

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow... Read more

Learn More

NetFacilities

NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man... Read more

Learn More

MaintiMizer

MaintiMizer by Ashcom technologies was designed by preventive and facility management experts. Their integrated suite of applications include asset and inventory management, and preventive and predictive maintenance. ... Read more

Learn More

simPRO

simPRO is a powerful job management software solution created by trade contractors, for trade contractors. If your business struggles with quoting multi-stage projects, managing inventory, communicating with technicians, or any ot... Read more

Learn More

Buyers guide

As a school administrator, you know that managing a school campus can be cumbersome. In addition to the classrooms and hallways, the expansive property also includes a playground, gymnasium, cafeteria, auditorium, science labs, and health center. Each of these has its own unique maintenance needs. Additionally, there are compliance requirements from city councils and state and central governance bodies.

Relying on spreadsheets or pen and paper to manage school facilities can quickly get out of hand. Maintenance and repair requests can pile up, and even essentials such as HVAC and water can get disrupted.

A facilities management system can help ensure that everything runs smoothly and all issues are taken care of in time.

To help you choose a facilities management software for your school, we've prepared this guide.

Here, we'll cover:

What is facilities management software for schools?

Facility management software for schools helps school administrators track and manage premise maintenance needs. It helps ensure infrastructure is in proper working order, meets all compliance requirements, and is at par with applicable standards.

Most basic tools offer features such as work orders, work requests, reporting, maintenance checklists, inventory management, and workflow automation. However, some advanced tools also offer features such as preventive maintenance and depreciation and warranty tracking to help you address issues ahead of time.

Work orders in UpKeep

Work orders in UpKeep (Source)

 

Common features of facilities management software for schools

Work orders Create and manage one-time or recurring work orders for maintenance needs and repairs.
Work requests Submit requests for maintenance or repair through a mobile app or the software's web page.
Workflow automation Automatically assign work orders to the correct technicians based on pre-set parameters.
Maintenance checklists Add pre-made checklists of things to do for each work order.
Inventory management Track usage of consumable supplies and parts for replacement.
Purchase orders Create purchase orders for new parts and consumable supplies.
Reporting Create customizable and standard reports to evaluate work order completion rate, maintenance costs, technician productivity, and inventory levels.

What type of buyer are you?

What an independently operated school needs from facilities management software is very different from what a chain of schools needs. Thus, before you select a tool, it is important to understand what type of buyer you are.

Buyers of facilities management software for schools usually fall in one of the following two categories:

Independent establishments: Such schools usually need a facilities management tool with basic features like work orders, work requests, and reporting. A cloud-based tool, with a per user/per month pricing model could be a good option.

Chain or franchise of schools: Such schools have multiple locations and need to juggle maintenance needs across all locations. Accordingly, they would need a facilities management tool with comparatively advanced features such as inventory management, warranty tracking, preventive maintenance, and advanced reporting. They can explore both cloud-based and on-premise deployment models based on the level of upfront investment they want to incur.

Benefits of facilities management software for schools

Facilities management software helps schools maintain their infrastructure and stay on top of all maintenance needs. Its benefits are as follows:

Prompt redressal of issue: Instead of having maintenance and repair requests raised by your staff and students pile in a corner in your office, have them addressed promptly.

Reduce disruption due to maintenance requests: Keep regular school days from being disrupted by routine maintenance tasks by scheduling recurring or preventive maintenance requests for holidays and day-offs.

Know where your resources are being spent: Track exactly where your resources and staff's time is being spent with the help of customized reports. Also, ascertain if there are any recurring problems your staff is dealing with.

Minimize emergency repairs: Identify trends in your maintenance needs, and schedule preventive maintenance requests to reduce the need for emergency repairs.

Key considerations when purchasing facilities management software for schools

The right facilities management software can help you improve maintenance procedures and reduce cost. However, choosing a solution can be tricky. Here are a couple points to keep in mind:

Check for mobile capabilities: An important part of facilities management is being able to snap photos and report issues while on the go. If users need to open up a laptop for everything they need to raise a request, the solution might not be as effective as you want for it to be. So make sure the solution you choose has mobile capabilities, either through an app or mobile browser.

Don't get confused with the jargon: Vendors use different names to describe their software functionality, such as computer-aided facility management (CAFM), computerized maintenance management software (CMMS), enterprise asset management (EAM), and integrated workplace management systems (IWMS). Don't let jargon confuse you and focus on the features of the solution instead.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.