Find the best Facilities Management Software for Schools
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MaintainX
MaintainX
MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX
FMX
FMX
FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases ...Read more about FMX
EZOfficeInventory
EZOfficeInventory
EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more about EZOfficeInventory
UpKeep
UpKeep
UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep
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Meet Eric, a software expert who has helped 1,534 companies select the right product for their needs.
Talk with us for a free
15-minute consultationSoftware Advice is free because vendors pay us when they receive sales opportunities.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.
Tell us more about your business and an advisor will reach out with a list of software recommendations customized for your specific needs.
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MaintiMizer
MaintiMizer
MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. MaintiMizer Web offers six modules for managing maintenance act...Read more about MaintiMizer
Quickbase
Quickbase
Quickbase is a no-code collaborative work management platform that empowers citizen developers to improve operations through real-time insights and automations across complex processes and disparate systems. Here's why Quickbase i...Read more about Quickbase
eMaint CMMS
eMaint CMMS
Cloud-based eMaint CMMS software by Fluke enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations ...Read more about eMaint CMMS
FTMaintenance Select
FTMaintenance Select
FTMaintenance is on-premise computerized maintenance management system (CMMS) that enables maintenance professionals to easily document, manage, and track maintenance activities in order to reduce operational downtime, lower maint...Read more about FTMaintenance Select
MPulse
MPulse
MPulse Software doesn’t sell “basic” maintenance management software, because we know that even smaller organizations need robust software to manage the increasingly complex demands of modern maintenance management. Whether you ch...Read more about MPulse
FMS:Workplace
FMS:Workplace
FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) p...Read more about FMS:Workplace
Asset Panda
Asset Panda
Asset Panda is a cloud-based platform for facility managers that offers a suite of applications including asset tracking and maintenance management. It is compatible with Windows, Mac, iPad, iPhone and can be used from anywhere wh...Read more about Asset Panda
Hippo CMMS
Hippo CMMS
Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers. Hippo...Read more about Hippo CMMS
Maintenance Connection
Maintenance Connection
Maintenance Connection is a browser-based SaaS application built for the real-time maintenance and management of organizational Assets. With its configurable interface, flexible business automations, and RESTful API, Maintenance C...Read more about Maintenance Connection
ManagerPlus
ManagerPlus
ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more about ManagerPlus
Simpro
Simpro
Simpro is a powerful job management software solution created by trade contractors, for trade contractors. If your business struggles with quoting multi-stage projects, managing inventory, communicating with technicians, or any ot...Read more about Simpro
NetFacilities
NetFacilities
NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man...Read more about NetFacilities
CleanMaint
CleanMaint
CleanMaint, a powerful cleaning service management software, helps in-house teams better manage the more aggressive requirements for sanitization and safety of facilities. In the safety-conscious current and post-COVID-19 wor...Read more about CleanMaint
eWorkOrders CMMS
eWorkOrders CMMS
eWorkOrders is a cloud-based maintenance management solution offering an integrated suite of tools to manage work orders, asset management, inventory management and preventative maintenance. The software solution provides use...Read more about eWorkOrders CMMS
Snapfix
Snapfix
Snapfix is a mobile and web-based platform that uses photos, videos, messages and traffic lights to keep teams organised. With Snapfix, team members can instantly capture and report issues or faults, assign the tasks to appropri...Read more about Snapfix
iOFFICE
iOFFICE
iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management featu...Read more about iOFFICE
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Buyers Guide
Last Updated: March 16, 2023As a school administrator, you know that managing a school campus can be cumbersome. In addition to the classrooms and hallways, the expansive property also includes a playground, gymnasium, cafeteria, auditorium, science labs, and health center. Each of these has its own unique maintenance needs. Additionally, there are compliance requirements from city councils and state and central governance bodies.
Relying on spreadsheets or pen and paper to manage school facilities can quickly get out of hand. Maintenance and repair requests can pile up, and even essentials such as HVAC and water can get disrupted.
A facilities management system can help ensure that everything runs smoothly and all issues are taken care of in time.
To help you choose a facilities management software for your school, we've prepared this guide.
Here, we'll cover:
Common features of facilities management software for schools
Key considerations when purchasing facilities management software for schools
What is facilities management software for schools?
Facility management software for schools helps school administrators track and manage premise maintenance needs. It helps ensure infrastructure is in proper working order, meets all compliance requirements, and is at par with applicable standards.
Most basic tools offer features such as work orders, work requests, reporting, maintenance checklists, inventory management, and workflow automation. However, some advanced tools also offer features such as preventive maintenance and depreciation and warranty tracking to help you address issues ahead of time.
Work orders in UpKeep (Source)
Common features of facilities management software for schools
Work orders | Create and manage one-time or recurring work orders for maintenance needs and repairs. |
Work requests | Submit requests for maintenance or repair through a mobile app or the software's web page. |
Workflow automation | Automatically assign work orders to the correct technicians based on pre-set parameters. |
Maintenance checklists | Add pre-made checklists of things to do for each work order. |
Inventory management | Track usage of consumable supplies and parts for replacement. |
Purchase orders | Create purchase orders for new parts and consumable supplies. |
Reporting | Create customizable and standard reports to evaluate work order completion rate, maintenance costs, technician productivity, and inventory levels. |
What type of buyer are you?
What an independently operated school needs from facilities management software is very different from what a chain of schools needs. Thus, before you select a tool, it is important to understand what type of buyer you are.
Buyers of facilities management software for schools usually fall in one of the following two categories:
Independent establishments: Such schools usually need a facilities management tool with basic features like work orders, work requests, and reporting. A cloud-based tool, with a per user/per month pricing model could be a good option.
Chain or franchise of schools: Such schools have multiple locations and need to juggle maintenance needs across all locations. Accordingly, they would need a facilities management tool with comparatively advanced features such as inventory management, warranty tracking, preventive maintenance, and advanced reporting. They can explore both cloud-based and on-premise deployment models based on the level of upfront investment they want to incur.
Benefits of facilities management software for schools
Facilities management software helps schools maintain their infrastructure and stay on top of all maintenance needs. Its benefits are as follows:
Prompt redressal of issue: Instead of having maintenance and repair requests raised by your staff and students pile in a corner in your office, have them addressed promptly.
Reduce disruption due to maintenance requests: Keep regular school days from being disrupted by routine maintenance tasks by scheduling recurring or preventive maintenance requests for holidays and day-offs.
Know where your resources are being spent: Track exactly where your resources and staff's time is being spent with the help of customized reports. Also, ascertain if there are any recurring problems your staff is dealing with.
Minimize emergency repairs: Identify trends in your maintenance needs, and schedule preventive maintenance requests to reduce the need for emergency repairs.
Key considerations when purchasing facilities management software for schools
The right facilities management software can help you improve maintenance procedures and reduce cost. However, choosing a solution can be tricky. Here are a couple points to keep in mind:
Check for mobile capabilities: An important part of facilities management is being able to snap photos and report issues while on the go. If users need to open up a laptop for everything they need to raise a request, the solution might not be as effective as you want for it to be. So make sure the solution you choose has mobile capabilities, either through an app or mobile browser.
Don't get confused with the jargon: Vendors use different names to describe their software functionality, such as computer-aided facility management (CAFM), computerized maintenance management software (CMMS), enterprise asset management (EAM), and integrated workplace management systems (IWMS). Don't let jargon confuse you and focus on the features of the solution instead.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.