Finding software can be overwhelming. Software Advice has helped hundreds of schools choose the right facilities management software so they can track equipment information and maintenance costs.

Showing 1-20 of 39 products

eMaint CMMS

eMaint Computerized Maintenance Management System (CMMS) integrates technologically advanced functionality and innovative capabilities into its globally available software. Developed by Fluke Reliability (part of the Fluke Corporation),... Read more

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Recent recommendations: 32 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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FMX

FMX offers configurable maintenance and facilities management software that helps organizations streamline processes, increase asset productivity, and turn actionable insights into meaningful results. The software decreases work order... Read more

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Recent recommendations: 29 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Hippo CMMS

Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,100 customers.  Hippo’s... Read more

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Recent recommendations: 23 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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FTMaintenance Select

FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professionals... Read more

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Recent recommendations: 21 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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UpKeep

UpKeep is a cloud-based integrated computerized maintenance management (CMMS) and enterprise asset management (EAM) solution that provides businesses functionalities to manage their assets and facilities. The solution is accessible... Read more

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Recent recommendations: 14 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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CleanMaint

CleanMaint, a powerful cleaning service management software, helps in-house teams better manage the more aggressive requirements for sanitization and safety of facilities. In the safety-conscious current and post-COVID-19 world, this... Read more

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Recent recommendations: 12 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Maintenance Connection

Maintenance Connection is a cloud-based software system for maintenance management. It is suitable for businesses of all sizes in general facilities management, healthcare, manufacturing, government, utilities, warehouses, energy development,... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Quick Base Facilities Management

Quick Base is a low-code application development platform that enables organizations to unite information, people, and workflows involved in facilities management on a single, cloud-based platform. Unlike traditional software solutions,... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MPulse

MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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ARCHIBUS

Empower your workforce with Archibus, a single integrated platform for managing all aspects of your organization’s facilities and infrastructure. Providing both on-premise and cloud solutions, Archibus can introduce operational efficiency... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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FM:Systems

FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) platform... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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iOFFICE

iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management features... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Megamation DirectLine

DirectLine by Megamation is a cloud-based maintenance management software that serves the maintenance scheduling and compliance reporting needs of education, manufacturing, healthcare and beverage industry. Available on a monthly subscription,... Read more

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Recent recommendations: 2 recommendations

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Deployments: Cloud
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Energy Manager

Energy Manager is a cloud-based energy management solution that can save your organization 15-20% on your utilities. This easy-to-use tool supports conservation and cost savings by utilizing data on current utility spend to highlight... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SmartCAT

Create digital workflows with SmartCAT, an iOS and Android data collection platform to help manage critical assets, tools, materials, and processes, across different industries. The highly configurable platform enables users to create... Read more

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Recent recommendations: 2 recommendations

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Deployments: Cloud
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Accruent FAMIS

FAMIS by Accruent is a cloud-based facilities and maintenance management solution that caters to higher education and public sector industries and helps them to automate work lifecycle process and manage buildings, utilities and assets. FAMIS'... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MaintiMizer

MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read more

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Cetaris

Cetaris is a cloud-based solution that helps businesses streamline maintenance operations for vehicles through data capturing and analysis. Key features include fleet maintenance, preventative maintenance, inventory management, and... Read more

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ManagerPlus

ManagerPlus is a powerful asset management solution designed with its users in mind. ManagerPlus is used in a variety of industries including manufacturing, facilities management, shipping and transportation, farming and agribusiness,... Read more

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Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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NETfacilities

NETfacilities' CMMS software allows companies in all industries to streamline work orders, facility, and asset management. Users can automatically track and schedule maintenance activities, allowing them to operate proactively while... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Buyers guide

As a school administrator, you know that managing a school campus can be cumbersome. In addition to the classrooms and hallways, the expansive property also includes a playground, gymnasium, cafeteria, auditorium, science labs, and health center. Each of these has its own unique maintenance needs. Additionally, there are compliance requirements from city councils and state and central governance bodies.

Relying on spreadsheets or pen and paper to manage school facilities can quickly get out of hand. Maintenance and repair requests can pile up, and even essentials such as HVAC and water can get disrupted.

A facilities management system can help ensure that everything runs smoothly and all issues are taken care of in time.

To help you choose a facilities management software for your school, we've prepared this guide.

Here, we'll cover:

What is facilities management software for schools?

Facility management software for schools helps school administrators track and manage premise maintenance needs. It helps ensure infrastructure is in proper working order, meets all compliance requirements, and is at par with applicable standards.

Most basic tools offer features such as work orders, work requests, reporting, maintenance checklists, inventory management, and workflow automation. However, some advanced tools also offer features such as preventive maintenance and depreciation and warranty tracking to help you address issues ahead of time.

Work orders in UpKeep

Work orders in UpKeep (Source)

Common features of facilities management software for schools

Work orders Create and manage one-time or recurring work orders for maintenance needs and repairs.
Work requests Submit requests for maintenance or repair through a mobile app or the software's web page.
Workflow automation Automatically assign work orders to the correct technicians based on pre-set parameters.
Maintenance checklists Add pre-made checklists of things to do for each work order.
Inventory management Track usage of consumable supplies and parts for replacement.
Purchase orders Create purchase orders for new parts and consumable supplies.
Reporting Create customizable and standard reports to evaluate work order completion rate, maintenance costs, technician productivity, and inventory levels.

What type of buyer are you?

What an independently operated school needs from facilities management software is very different from what a chain of schools needs. Thus, before you select a tool, it is important to understand what type of buyer you are.

Buyers of facilities management software for schools usually fall in one of the following two categories:

Independent establishments: Such schools usually need a facilities management tool with basic features like work orders, work requests, and reporting. A cloud-based tool, with a per user/per month pricing model could be a good option.

Chain or franchise of schools: Such schools have multiple locations and need to juggle maintenance needs across all locations. Accordingly, they would need a facilities management tool with comparatively advanced features such as inventory management, warranty tracking, preventive maintenance, and advanced reporting. They can explore both cloud-based and on-premise deployment models based on the level of upfront investment they want to incur.

Benefits of facilities management software for schools

Facilities management software helps schools maintain their infrastructure and stay on top of all maintenance needs. Its benefits are as follows:

Prompt redressal of issue: Instead of having maintenance and repair requests raised by your staff and students pile in a corner in your office, have them addressed promptly.

Reduce disruption due to maintenance requests: Keep regular school days from being disrupted by routine maintenance tasks by scheduling recurring or preventive maintenance requests for holidays and day-offs.

Know where your resources are being spent: Track exactly where your resources and staff's time is being spent with the help of customized reports. Also, ascertain if there are any recurring problems your staff is dealing with.

Minimize emergency repairs: Identify trends in your maintenance needs, and schedule preventive maintenance requests to reduce the need for emergency repairs.

Key considerations when purchasing facilities management software for schools

The right facilities management software can help you improve maintenance procedures and reduce cost. However, choosing a solution can be tricky. Here are a couple points to keep in mind:

Check for mobile capabilities: An important part of facilities management is being able to snap photos and report issues while on the go. If users need to open up a laptop for everything they need to raise a request, the solution might not be as effective as you want for it to be. So make sure the solution you choose has mobile capabilities, either through an app or mobile browser.

Don't get confused with the jargon: Vendors use different names to describe their software functionality, such as computer-aided facility management (CAFM), computerized maintenance management software (CMMS), enterprise asset management (EAM), and integrated workplace management systems (IWMS). Don't let jargon confuse you and focus on the features of the solution instead.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.