Find the best Facilities Management Software for Schools
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MaintainX is a leading maintenance and asset management platform built for industrial and frontline teams. It helps organizations streamline operations, enhance asset management, and empower frontline workers while delivering insights that drive efficiency...Read more about MaintainX
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Click Maint is an affordable, easy-to-use, and comprehensive maintenance management solution that caters to businesses across various industries. Its simplicity and feature set make it an ideal choice for sectors including manufacturing, hotels, education,...Read more about Click Maint CMMS
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UpKeep is a web-based CMMS offering a mobile-first solution for maintenance teams, streamlining operations with asset and workflow management tools. Key features include work order management, enabling users to create, assign, and complete orders via a mob...Read more about UpKeep
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FMX is a web-based facilities and maintenance management solution designed for K-12 schools, higher education institutions, municipalities and several other industries. Key capabilities include work order management, maintenance request handling, preventiv...Read more about FMX
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Asset Essentials is a web-based tool that assists asset managers, operations teams, and facility managers with daily maintenance and work order management. The platform offers teams access to information and tools across all devices. Users can manage all w...Read more about Asset Essentials
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Eptura Asset is a comprehensive platform designed to help organizations effectively manage their assets and facilities. By leveraging the platform, businesses can automate daily asset management operations, allowing technicians to focus on critical tasks t...Read more about Eptura Asset
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Empower your workforce with Archibus by Eptura, a single integrated platform for managing all aspects of your organization’s facilities and infrastructure. Providing both on-premise and cloud solutions, Archibus can introduce operational efficiency into yo...Read more about Archibus
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Limble is CMMS platform designed to optimize maintenance operations and improve compliance. Its work order management allows users to create and complete work orders. Its preventive maintenance module automates and schedules tasks to prevent unplanned down...Read more about Limble
eWorkOrders CMMS is a cloud-based computerized maintenance management system designed to streamline maintenance operations and equipment management. The software offers a comprehensive set of features, including work order management, service request inter...Read more about eWorkOrders CMMS
Streamline your hotel’s maintenance operations with Snapfix. Designed for simplicity, Snapfix uses photos for clear communication and a traffic light system for seamless collaboration. Easily track, manage, and resolve tasks in real time, ensuring efficie...Read more about Snapfix
Asset Panda is a cloud-based platform for facility managers that offers a suite of applications including asset tracking and maintenance management. It is compatible with Windows, Mac, iPad, iPhone and can be used from anywhere while updating data in real-...Read more about Asset Panda
Transcendent is a maintenance management solution that caters to businesses in industries such as cable, communications, facilities management, manufacturing, utilities and more. Key features include asset management and tracking, document management, inve...Read more about Transcendent
FAMIS 360 is purpose-built for higher education, CRE, and the public sector, and it has key functionalities – like key control and complete facilities lifecycle management – that make it an excellent tool for this space. FAMIS 360 is a complete facilitie...Read more about FAMIS 360
eFACiLiTY is a facility and workforce management solution designed to help businesses manage enterprise assets and maintenance operations across facilities. Professionals can use the dashboard to track daily activities across buildings and gain an overview...Read more about eFACiLiTY
DirectLine is a fully customizable cloud-based CMMS (computerized maintenance management system). Maintenance software custom-fit for you. It can be scaled for any organization across many industries. The CMMS has enabled maintenance and operations prof...Read more about DirectLine
EZO (formally EZOfficeInventory) is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locations and departm...Read more about EZO
Q Ware CMMS is a cloud-based maintenance management solution designed for small and midsize businesses. It offers work order management, preventive maintenance, inventory management, fixed asset management and event scheduling within a suite. Q Ware C...Read more about Q Ware CMMS
NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds management and assets to inve...Read more about NetFacilities
MYBOS is a cloud-based Building and Facility management solution. MYBOS was conceived to revolutionise building management, equipping BM/FM managers with cutting-edge tools/features for seamless day-to-day operations. The prevailing solutions were archai...Read more about MYBOS
In a constantly evolving world of work, it's never been more important to stay nimble and ensure your office is adaptable to the changing needs of both your business and your people. With Eptura Workplace, you get the tools you need to support hybrid work,...Read more about Eptura Workplace
FTMaintenance Select is a computerized maintenance management system (CMMS) that enables maintenance professionals to easily document, manage, and track maintenance activities in order to reduce operational downtime, lower maintenance costs, and extend ass...Read more about FTMaintenance Select
FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) platform improves managemen...Read more about FMS:Workplace
Facilitron is a facilities management software that helps colleges, district schools, municipalities and other organizations manage bookings, dispatching, checkout and payments of multiple rental properties. Businesses can automate scheduling and reservati...Read more about Facilitron
MaintiMizer is a comprehensive suite of enterprise asset management (EAM) solutions and computerized maintenance management systems (CMMS) designed to help businesses manage a productive maintenance department. The software is designed to streamline mainte...Read more about MaintiMizer
Bisner Service Maintenance is a cloud-based facility management platform designed to help organisations of all sizes handle and execute service requests. Features include status tracking, event logs, reporting and analytics. The application enables admi...Read more about Bisner Service Maintenance
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Buyers Guide
This detailed guide will help you find and buy the right facilities management software for schools for you and your business.
Last Updated on January 27, 2025As a school administrator, you know that managing a school campus can be cumbersome. In addition to the classrooms and hallways, the expansive property also includes a playground, gymnasium, cafeteria, auditorium, science labs, and health center. Each of these has its own unique maintenance needs. Additionally, there are compliance requirements from city councils and state and central governance bodies.
Relying on spreadsheets or pen and paper to manage school facilities can quickly get out of hand. Maintenance and repair requests can pile up, and even essentials such as HVAC and water can get disrupted.
A facilities management system can help ensure that everything runs smoothly and all issues are taken care of in time.
To help you choose a facilities management software for your school, we've prepared this guide.
Here, we'll cover:
Common features of facilities management software for schools
Key considerations when purchasing facilities management software for schools
What is facilities management software for schools?
Facility management software for schools helps school administrators track and manage premise maintenance needs. It helps ensure infrastructure is in proper working order, meets all compliance requirements, and is at par with applicable standards.
Most basic tools offer features such as work orders, work requests, reporting, maintenance checklists, inventory management, and workflow automation. However, some advanced tools also offer features such as preventive maintenance and depreciation and warranty tracking to help you address issues ahead of time.
Work orders in UpKeep (Source)
Common features of facilities management software for schools
Work orders | Create and manage one-time or recurring work orders for maintenance needs and repairs. |
Work requests | Submit requests for maintenance or repair through a mobile app or the software's web page. |
Workflow automation | Automatically assign work orders to the correct technicians based on pre-set parameters. |
Maintenance checklists | Add pre-made checklists of things to do for each work order. |
Inventory management | Track usage of consumable supplies and parts for replacement. |
Purchase orders | Create purchase orders for new parts and consumable supplies. |
Reporting | Create customizable and standard reports to evaluate work order completion rate, maintenance costs, technician productivity, and inventory levels. |
What type of buyer are you?
What an independently operated school needs from facilities management software is very different from what a chain of schools needs. Thus, before you select a tool, it is important to understand what type of buyer you are.
Buyers of facilities management software for schools usually fall in one of the following two categories:
Independent establishments: Such schools usually need a facilities management tool with basic features like work orders, work requests, and reporting. A cloud-based tool, with a per user/per month pricing model could be a good option.
Chain or franchise of schools: Such schools have multiple locations and need to juggle maintenance needs across all locations. Accordingly, they would need a facilities management tool with comparatively advanced features such as inventory management, warranty tracking, preventive maintenance, and advanced reporting. They can explore both cloud-based and on-premise deployment models based on the level of upfront investment they want to incur.
Benefits of facilities management software for schools
Facilities management software helps schools maintain their infrastructure and stay on top of all maintenance needs. Its benefits are as follows:
Prompt redressal of issue: Instead of having maintenance and repair requests raised by your staff and students pile in a corner in your office, have them addressed promptly.
Reduce disruption due to maintenance requests: Keep regular school days from being disrupted by routine maintenance tasks by scheduling recurring or preventive maintenance requests for holidays and day-offs.
Know where your resources are being spent: Track exactly where your resources and staff's time is being spent with the help of customized reports. Also, ascertain if there are any recurring problems your staff is dealing with.
Minimize emergency repairs: Identify trends in your maintenance needs, and schedule preventive maintenance requests to reduce the need for emergency repairs.
Key considerations when purchasing facilities management software for schools
The right facilities management software can help you improve maintenance procedures and reduce cost. However, choosing a solution can be tricky. Here are a couple points to keep in mind:
Check for mobile capabilities: An important part of facilities management is being able to snap photos and report issues while on the go. If users need to open up a laptop for everything they need to raise a request, the solution might not be as effective as you want for it to be. So make sure the solution you choose has mobile capabilities, either through an app or mobile browser.
Don't get confused with the jargon: Vendors use different names to describe their software functionality, such as computer-aided facility management (CAFM), computerized maintenance management software (CMMS), enterprise asset management (EAM), and integrated workplace management systems (IWMS). Don't let jargon confuse you and focus on the features of the solution instead.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.