# Best Room Scheduling Software - 2026 Reviews & Pricing

> Find the best Room Scheduling Software for your organization. Compare top Room Scheduling Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/cafm/room-scheduling-comparison

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# Best Room Scheduling Software of 2026

Updated June 19, 2026

On this page

1.  Popular Comparisons
2.  Buyers Guide

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44 results

### Compare Products

Showing 1 - 25 of 44 products

#### Company Size

-   Self-Employed
    
-   2-10
    
-   11-50
    
-   51-200
    
-   201-500
    
-   501-1000
    
-   1000+
    

#### Pricing Options

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-   $$$$$
    
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### Compare Products

Sort by

**Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

[MaintainX](https://www.softwareadvice.com/cmms/maintainx-profile/)

4.78

[(1042)](https://www.softwareadvice.com/cmms/maintainx-profile/reviews/)

Best for:Enterprise businesses

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

MaintainX is a maintenance and asset management platform built for industrial and frontline teams. It helps organizations streamline operations, enhance asset management, and empower frontline workers while delivering insights that drive efficiency and improve the bottom line. MaintainX centralizes data from multiple sources—such as IoT sensors, maintenance records, and other systems like SAP—through integrations, ensuring consistent data for data driven decisions, accurate insights, and AI-powered optimizations. As a mobile-first, IoT-enabled solution, MaintainX supports maintenance, reliability, and operations teams.... [Read more](https://www.softwareadvice.com/cmms/maintainx-profile/)

### What users love

-   Comprehensive maintenance operations hub
-   Responsive and helpful support team
-   Intuitive and user-friendly interface

### To take in mind

-   Premium features increase costs
-   Paperless transition and export issues

### Best rated features:

Historical Reporting

5.0

Audit Trail

5.0

QR Codes

5.0

Monitoring

5.0

### Worst rated features:

Customizable Dashboard

3.3

Calibration Management

3.6

Access Controls/Permissions

3.6

Inventory Control

3.7

[See all features](https://www.softwareadvice.com/cmms/maintainx-profile/#key-features)

### Essential

$25.00/month

$20/mo/user on annual billing.

### Premium

$75.00/month

$65/mo/user with annual billing.

### Enterprise

Custom

Pricing available upon request

For enterprises

[See full pricing details](https://www.softwareadvice.com/cmms/maintainx-profile/#pricing-and-plans)

[Archibus](https://www.softwareadvice.com/cafm/archibus-profile/)

4.30

[(30)](https://www.softwareadvice.com/cafm/archibus-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Empower your workforce with Archibus by Eptura, a single integrated platform for managing all aspects of your organization’s facilities and infrastructure. Providing both on-premise and cloud solutions, Archibus can introduce operational efficiency into your organization and make reporting effective through the use of dashboards and metrics. Utilize the Mobile Framework to extend capability and productivity while outside of the office. Open API’s allow for a standardized approach to share data between Archibus and external systems. The Archibus platform offers applications to manage space, real estate, operations and maintenance, assets, energy, capital project management, and environmental sustainability. Whether you need to support an open office solution with reservations and hoteling, right-size your real estate portfolio using IoT sensors and analytics, elevate your employee experience, or optimize any other area of your facility operations, Archibus is the platform that delivers bottom-line results for your organization.... [Read more](https://www.softwareadvice.com/cafm/archibus-profile/)

[IBM TRIRIGA Application Suite (TAS)](https://www.softwareadvice.com/field-service/ibm-tririga-profile/)

4.20

[(5)](https://www.softwareadvice.com/field-service/ibm-tririga-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

IBM TRIRIGA Application Suite (TAS) is an integrated workplace management solution (IWMS) that includes modules designed to accommodate the needs of operational, financial and environmental performance. Key features include environment and energy management, capital project management, lease accounting and facility management. IBM TRIRIGA provides users with a lease manager that provides information to users about the present and previous asset value, amortization summary and upcoming lease updates and changes. It also provides financial information on real estate contracts and helps generate a summary of lease expenses that are pertaining to a particular portfolio. The solution also helps manage internal and external project activities by providing a list of active projects and their budget forecasts and schedules. It also assists users in space management by providing assistance in space utilization and managing workplace configuration. IBM TRIRIGA Application Suite (TAS) can be deployed as either a cloud-based or as an on-premise solution. It offers an online knowledge base for its users to address product-specific inquiries.... [Read more](https://www.softwareadvice.com/field-service/ibm-tririga-profile/)

[viewWORK](https://www.softwareadvice.com/cafm/viewsuite-profile/)

5.0

[(2)](https://www.softwareadvice.com/cafm/viewsuite-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Collectiveview software is a cloud-based facilities management solution suitable for midsize to large businesses. Key features include maintenance management, asset management, space management, move management and lease administration. The Collectiveview Move Adds and Change (MAC) module offers a dashboard shows current statistics on space utilization, work orders, leases, and MACs. The Move module enables users to process, approve, track, complete and report on personnel moves, additions and changes. The Collectiveview Work Order module enables users to collect service requests, track approval status, manage service vendor dispatch data and capture performance metrics. Customer satisfaction metrics and key performance indicators can be collected and analyzed. The Collectiveview Space module offers features to manage floor plans, locations, occupancy, space utilization and mapping. Building information can be displayed in a queue, including floor space allocations and department hierarchy. The Collectiveview Lease module combines the logic of real estate data management with information on pending real estate deadlines.... [Read more](https://www.softwareadvice.com/cafm/viewsuite-profile/)

### Basic

$750.00

[See full pricing details](https://www.softwareadvice.com/cafm/viewsuite-profile/#pricing-and-plans)

[TheWorxHub](https://www.softwareadvice.com/hospital-management/worxhub-profile/)

4.67

[(183)](https://www.softwareadvice.com/hospital-management/worxhub-profile/reviews/)

Best for:Preventive Maintenance

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

TheWorxHub, designed by Brightly Software specifically for healthcare, is the most user-friendly, cloud-based CMMS solution today, combining asset management, compliance readiness, and safety rounding — into one solution. Now a Siemens company, Brightly is a solution to create, update, and automate service requests as well as access to embedded accreditation standards and PM templates, removing barriers to maintaining buildings, safety, and compliance readiness. Compliance Pro from TheWorxHub transforms hospital work orders by digitizing key compliance activities required by The Joint Commission and DNV—such as permitting and compliance binders—and seamlessly integrating them into the work order system. Digitized asset data allows real-time analysis with reports, KPI dashboards, and data visualization. Mobile capabilities allow technicians to update service requests and inspection requirements, as well as prioritize work orders on the go - teams can improve efficiency by 10-20%. This modern, all-in-one maintenance solution enables hospitals and senior living communities to streamline and master their facility’s assets and operations. TheWorxHub can... - Schedule and automate location- and asset-based work orders - Update service anytime, anywhere with mobile capabilities - Align standards to work orders with up-to-date, embedded codes - Ensure ongoing safety and compliance and eliminate costly replacement by scheduling and automating preventive maintenance. - Access real-time data, analysis, reports, and dashboard - Streamline compliance-related documentation for hospitals with a digitally integrated Compliance Binder, ensure teams have what they need in a moment’s notice. - Digitize the permitting process in hospitals and conduct permits directly from the work order, as well as monitor and approve permits in real-time.... [Read more](https://www.softwareadvice.com/hospital-management/worxhub-profile/)

### Best rated features:

Communication Management

5.0

Purchase Order Management

5.0

Task Management

5.0

Preventive Maintenance

4.7

### Worst rated features:

Real-Time Reporting

3.0

Staff Scheduling

3.0

Equipment Management

3.5

[See all features](https://www.softwareadvice.com/hospital-management/worxhub-profile/#key-features)

### Basic

$1.00/year

[See full pricing details](https://www.softwareadvice.com/hospital-management/worxhub-profile/#pricing-and-plans)

[MRI Evolution](https://www.softwareadvice.com/cafm/concept-evolution-profile/)

4.13

[(23)](https://www.softwareadvice.com/cafm/concept-evolution-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

MRI Evolution is a fully scalable CMMS and Workforce Management solution which enables FM managers to gain complete oversight of their facilities, elevate the workforce, and increase profit margins with one single source of truth. Utilizing mobile workforce apps to keep connected at all times and customer engagement apps to transform experiences, MRI Evolution provides control and oversight of resources to stay efficient and manages asset lifecycles to reduce costs and prevent SLA failure. Core functionality includes helpdesk, planned preventative maintenance (PPM), asset management, resource management, client contract management, invoicing, vendor and SLA management, space and move management, BIM, IoT, and mobile solutions.... [Read more](https://www.softwareadvice.com/cafm/concept-evolution-profile/)

### Best rated features:

Historical Reporting

5.0

Inventory Control

5.0

Compliance Management

4.7

Equipment Management

4.7

### Worst rated features:

Real-Time Data

3.0

[See all features](https://www.softwareadvice.com/cafm/concept-evolution-profile/#key-features)

### Basic

$5,000.00

[See full pricing details](https://www.softwareadvice.com/cafm/concept-evolution-profile/#pricing-and-plans)

[Wisp](https://www.softwareadvice.com/space-management/wisp-profile/)

4.94

[(18)](https://www.softwareadvice.com/space-management/wisp-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Apex42 is a workplace technology and advisory firm that helps organizations bring clarity and structure to space management and facility management. Our software, Wisp, connects digital floor plans, space assignments, occupancy reporting, and move management within one cohesive system. Wisp provides the foundation teams need to manage space accurately and support facility operations with confidence. By centralizing floor plan data, space classifications, and utilization insights, organizations gain a clearer understanding of how their environments are defined, allocated, and maintained. What sets Apex42 apart is our hands-on support. We do more than implement software. We partner with facility and corporate real estate teams to establish standards, structure data correctly, and align reporting with operational and financial goals. Whether you are formalizing space management practices, improving facility management visibility, or modernizing floor plan documentation, our team guides you through each step with clarity and responsiveness. Apex42 helps organizations make informed decisions about their workplace while building a reliable foundation for long-term growth.... [Read more](https://www.softwareadvice.com/space-management/wisp-profile/)

### Best rated features:

Multi-Location

5.0

Online Booking

5.0

Desk Availability Schedule

5.0

Occupancy Management

5.0

### Worst rated features:

User Management

4.0

[See all features](https://www.softwareadvice.com/space-management/wisp-profile/#key-features)

### Basic

$600.00/month

[See full pricing details](https://www.softwareadvice.com/space-management/wisp-profile/#pricing-and-plans)

[Skedda](https://www.softwareadvice.com/calendar-app/skedda-profile/)

4.77

[(226)](https://www.softwareadvice.com/calendar-app/skedda-profile/reviews/)

Best for:Small businesses

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Skedda is a leading global desk management and hybrid work platform, serving over 12,000 customers and nearly two million users, including IBM, Siemens, Mercedes-Benz, and Harvard University. We are defining the future of the workplace experience, helping businesses to design meaningful, seamless, fully integrated employee experiences and interactions in the hybrid workplace. Skedda integrates with Microsoft365, Google Workspace, and more, and has won awards from G2, Capterra, and SoftwareAdvice. Skedda features include: Interactive Floorplans: Boost engagement with interactive booking experiences and a custom visual of your workplace. Rich Analytics: Optimize space utilization strategy with actionable insights into your employees’ use of workspaces. Neighborhoods: Boost productivity with interconnected spaces that meet employees' work and social needs. Automation Rules: Decide how and when people can book their dedicated spaces by customizing unique rules, policies, and booking quotas. Integrations: Integrate seamlessly with all your project management, employee experience, and collaboration software. Mobile App: Allow your users to self-service bookings from any device, anywhere – even on the way into the office. All-Star Support: Voted ‘Best Support’ on G2, our friendly, fast, and knowledgeable team is always ready to help you. Single Sign On: Use existing credentials via SAML SSO through Google, Microsoft, and more for easy and secure access. Visitor Management: Provide a frictionless guest experience with simple self check-ins and immediate notifications. 2-Way Sync: Integrate directly with MS365 to ensure your meetings are synced, up-to-date, and double-booking free. Loved by companies including IBM, Allica Bank, 360 Insights, Toyota, Harvard University, Siemens, Mercedes Benz, Calvin Klein, Tommy Hilfiger, and more.... [Read more](https://www.softwareadvice.com/calendar-app/skedda-profile/)

### Best rated features:

User Management

5.0

Scheduling

5.0

Customer Management

5.0

Reminders

5.0

[See all features](https://www.softwareadvice.com/calendar-app/skedda-profile/#key-features)

### Starter

$99.00/month

15 spaces included

### Plus

$149.00/month

20 spaces included

### Premier

$199.00/month

25 spaces included

[See full pricing details](https://www.softwareadvice.com/calendar-app/skedda-profile/#pricing-and-plans)

[Joan](https://www.softwareadvice.com/meetings/joan-profile/)

4.77

[(77)](https://www.softwareadvice.com/meetings/joan-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Joan is a room scheduling and booking solution that helps businesses of all sizes find and reserve available meeting rooms and work desks according to individual requirements. The room grid functionality allows users to view multiple meeting rooms with names, locations and availability status. Joan's team grid module enables supervisors to track team members’ activities and availability, reducing work interruptions. Administrators can configure the platform in multiple languages, set office timings and upload business logos. Additionally, managers and leaders can generate reports to gain insight into room utilization rates, track meeting patterns, identify popular rooms and monitor no-show meetings. Joan facilitates integration with several third-party applications, such as Office 365, Slack, Zapier, Microsoft Teams, and more. It also provides iOS and Android mobile applications, which let users book rooms remotely. It is available on monthly or annual subscriptions and support is extended via documentation, email and FAQs.... [Read more](https://www.softwareadvice.com/meetings/joan-profile/)

### Best rated features:

Mobile Access

5.0

Desk Reservation

5.0

API

5.0

Reservations Management

5.0

[See all features](https://www.softwareadvice.com/meetings/joan-profile/#key-features)

### Free Trial

Custom

Pricing available upon request

Try Joan with full access to all features and see if it fits your team’s workflow. No commitment required. • 30-Day Free Trial • Full access to all features • No credit card required... [Read more](https://www.softwareadvice.com/meetings/joan-profile/#pricing-and-plans)

### Paid Plan

€49.00/month

A simple and flexible plan for teams that want a reliable workplace management solution with all core features included. Pricing starts at $49. • 30-Day Free Trial • Full access to all features • Scales with your team’s needs... [Read more](https://www.softwareadvice.com/meetings/joan-profile/#pricing-and-plans)

### Enterprise

Custom

Pricing available upon request

Designed for larger organizations or more complex needs. Get a tailored solution and custom pricing based on your requirements. • 30-Day Free Trial • Tailored to your organization’s needs • Dedicated onboarding and support... [Read more](https://www.softwareadvice.com/meetings/joan-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/meetings/joan-profile/#pricing-and-plans)

[Concept3D](https://www.softwareadvice.com/virtual-reality/concept3d-profile/)

4.74

[(38)](https://www.softwareadvice.com/virtual-reality/concept3d-profile/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Concept3D is a cloud-based mapping platform designed to help businesses in healthcare, education, hospitality and other sectors design 3D maps and virtual tour experiences for clients. With the built-in content management system (CMS), administrators can store and organize digital media files including images and videos on a centralized platform. Key features of Concept3D include collaboration, resource tracking, space planning, virtual engagement, 3D rendering, data visualization and more. Stakeholders can utilize the Mapbox engine to create and edit customizable maps by modifying the map orientation and tile colors. Additionally, clients can view important details including room numbers, emergency exits and accessibility routes using the wayfinding functionality. Concept3D comes with an application programming interface (API), which facilitates integration with several third-party platforms, such as Localist, ArcGIS, Modo Labs and DoubleMap. Pricing is available on request and support is extended via phone, email, FAQs and online measures.... [Read more](https://www.softwareadvice.com/virtual-reality/concept3d-profile/)

### Basic

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/virtual-reality/concept3d-profile/#pricing-and-plans)

[Robin](https://www.softwareadvice.com/desk-booking/robin-powered-profile/)

4.70

[(79)](https://www.softwareadvice.com/desk-booking/robin-powered-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Robin is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and at the mid-market and enterprise level. Key features include automated scheduling, group scheduling, room booking management and multi-location support. Robin offers space management functionality that provides users with real-time office maps and workplace analytics. Users can also set up digital signage for meeting rooms in various devices that include tablets and televisions. Additionally, it features resource utilization reporting, attendee management and online booking functionalities. The solution offers mobile applications for iOS and Android devices and supports integration with various third-party applications such as G Suite, Office 365 and Exchange. Services are offered on a monthly subscription basis that includes support via phone, email and online live chat.... [Read more](https://www.softwareadvice.com/desk-booking/robin-powered-profile/)

### Best rated features:

Room Booking

5.0

Vendor Management

5.0

Utilization Reporting

5.0

Room Availability Schedule

5.0

### Worst rated features:

Asset Lifecycle Management

1.0

Data Import/Export

1.0

[See all features](https://www.softwareadvice.com/desk-booking/robin-powered-profile/#key-features)

### Desk and room booking

Custom

Pricing available upon request

Redefine your workplaces with best-in-class desk and room booking and powerful analytics.

[See full pricing details](https://www.softwareadvice.com/desk-booking/robin-powered-profile/#pricing-and-plans)

[Falcony](https://www.softwareadvice.com/manufacturing/audits-io-profile/)

4.73

[(33)](https://www.softwareadvice.com/manufacturing/audits-io-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Falcony is a cloud-based application fit for mobile and tablet use. It can be used by businesses of all sizes. This tool is made to improve facilities/property management. It allows users to customise audit templates and score ranges based on preference. With Falcony, you’ll have access to automated reports that can help management keep track of performance across multiple sites. Falcony helps businesses manage and schedule audits as needed. In addition to scoring, user customization also allows users to add pictures to enrich the findings. Follow-ups and notices alert users of required activities. This solution aims to improve communication and collaboration with both internal and external stakeholders. Pricing is on a monthly subscription basis and dependent on number of users and features. A vast amount of help articles can be found on the website and additional support is available by live chat and email. iOS and Android compatible.... [Read more](https://www.softwareadvice.com/manufacturing/audits-io-profile/)

### Basic

€300.00/month

[See full pricing details](https://www.softwareadvice.com/manufacturing/audits-io-profile/#pricing-and-plans)

[deskbird](https://www.softwareadvice.com/meeting-room/deskbird-profile/)

4.68

[(93)](https://www.softwareadvice.com/meeting-room/deskbird-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

deskbird is the workplace management platform that puts employees first. With an intuitive booking system for desk and other resources, visitor management, powerful analytics, and easy integrations, it saves costs, optimizes office space, boosts productivity, and fosters team collaboration—all in one easy-to-use app. No need to juggle multiple apps. deskbird brings everything you need to book desks and check your schedule easily. With 200+ integrations, deskbird fits into your workflow from day one, integrating with MS Teams, Outlook, Slack, and more. Over 5,000 offices globally, including industry leaders like Deloitte, Decathlon, Philips, Heineken, and Samsung, use deskbird to simplify their hybrid office operations. Made in Switzerland and hosted in Germany, our cloud infrastructure is fully certified with industry standards, such as ISO27001 and SOC2 Type 2.... [Read more](https://www.softwareadvice.com/meeting-room/deskbird-profile/)

### Best rated features:

Usage Tracking/Analytics

5.0

Internal Meetings

5.0

Availability Management

5.0

Recurring Appointments

5.0

### Worst rated features:

Customizable Forms

2.0

Activity Tracking

3.0

Reporting/Analytics

3.5

Communication Management

3.8

[See all features](https://www.softwareadvice.com/meeting-room/deskbird-profile/#key-features)

### Business

€2.75/month

For organizations introducing shared desks and maximizing employee experience

### Professional

Custom

Pricing available upon request

For organizations optimizing workplace experience, compliance and efficiency

### Enterprise

Custom

Pricing available upon request

For large-scale organizations requiring dedicated and tailored support

[See full pricing details](https://www.softwareadvice.com/meeting-room/deskbird-profile/#pricing-and-plans)

[Accordant](https://www.softwareadvice.com/space-management/accordant-profile/)

5.0

[(4)](https://www.softwareadvice.com/space-management/accordant-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Accordant is a Space Management application that combines Space Planning, Move Management, Occupancy Tracking, Utilization Measurement, Wayfinding, Strategy Modeling, and most recently Social Distance and Shift Planning in a single system. Ideal for flexible working and assigned seating environments. Designed to help every user positively impact how their company uses, manages and plans all their workspace. Accordant is a scalable, web-based application available on all device types including mobile. The unlimited user pricing model is intended for companies ranging from 500 to 25,000 employees. Accordant is available as SaaS or can be installed in a client’s infrastructure. Users can easily collaborate on workplace planning projects using intuitive drag-and-drop floor plans for moves and visual representations of data. Teamwork is easily facilitated and if needed all employees can access the system to easily find colleagues, places and equipment on a floor plan. The rapid implementation approach of Accordant means that you can be managing your space within weeks, and upload CAD and PDF drawings in a fraction of the time with our unique optimal poly-lining tools. Users of Accordant report significant improvements in workspace efficiency and benefit from the ongoing product improvements that CadM includes in the annual SaaS fee.... [Read more](https://www.softwareadvice.com/space-management/accordant-profile/)

### Best rated features:

Space Management

5.0

[See all features](https://www.softwareadvice.com/space-management/accordant-profile/#key-features)

### Standard

$850.00/year

For companies with space from 50,000 sq ft up to 500,000 sq ft.

### Enterprise

$2,680.00/year

For companies with space from 500,000 sq ft up to 10,000,000 sq ft or more

[See full pricing details](https://www.softwareadvice.com/space-management/accordant-profile/#pricing-and-plans)

[YAROOMS](https://www.softwareadvice.com/scheduling/yarooms-profile/)

4.65

[(102)](https://www.softwareadvice.com/scheduling/yarooms-profile/reviews/)

Best for:Desk Reservation

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

YAROOMS is the complete workplace management platform that helps organizations coordinate people, spaces, and schedules - especially in hybrid work environments. It combines space booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one easy-to-use system that works across desktop, mobile, and Microsoft Teams. Key Capabilities 1. Space & Resource Booking Employees can reserve desks, meeting rooms, parking spots, and shared equipment based on location, capacity, or amenities. Real-time interactive floor plans show live availability and help users find and book the right space in seconds - on desktop, mobile app, or directly inside Microsoft Teams. Highlights: > Custom booking rules and approval workflows > Recurring reservations and time-based restrictions > Check-in, auto-release for unused bookings > Private (incognito) bookings 2. Hybrid Work Scheduling Using the Hybrid Work Calendar, employees can easily set their work location (office, home, remote) for each day. The calendar is shared across the organization, helping teams align their in-office days and collaborate more effectively. Admins can: > Define occupancy thresholds and WFH limits > Report on attendance patterns and office utilization > Enforce hybrid work policies without micromanaging > Support flexible work while staying compliant 3. Visitor Management YAROOMS makes guest management secure and efficient. Hosts can pre-register visitors, trigger automatic host notifications, and streamline on-site check-in. A digital visitor log ensures full traceability and compliance with security policies. YAROOMS visitor management system supports: > Custom workflows for different visitor types (partners, contractors, etc.) > Branded registration and check-in experiences > Modern digital visitor log > Optional badge printing and ID verification 4. Digital Signage Real-time availability of meeting rooms and desks is displayed across: > Digital desk signs > Room displays outside meeting rooms > Large screens in lobbies and collaboration zones This enhances transparency, reduces booking conflicts, and helps employees navigate the workplace effortlessly. 5. Workplace Analytics Data dashboards provide real-time insights into: > Desk and room utilization > Hybrid attendance trends > Visitor activity > Booking behavior and space demand > Employee satisfaction with the office This helps organizations make informed decisions about space planning, future office needs, and resource optimization. Additional Features > Microsoft Teams, Outlook, and Google Calendar integrations > Mobile app and AI assistant (Yarvis) > Multi-location and timezone support > SSO support > GDPR and ISO 27001 compliance Who It’s For YAROOMS is trusted by mid-sized companies and large enterprises across a wide range of industries: > Finance & Banking – for compliance and hybrid team coordination > Healthcare & Hospitals – to manage shared resources, clinical spaces, and visitor access > Government & Public Sector – for transparency, security, and facility oversight > Education & Research Institutions – for managing rooms, labs, and campus scheduling > Technology & Software – to support fast-moving, flexible hybrid workforces YAROOMS is ideal for any organization managing multiple office locations, shared spaces, or hybrid work policies. Business Benefits > Lower real estate and operational costs by optimizing space usage > Saved employee and management time > Improved team coordination in flexible and hybrid environments > Security and compliance for visitors and bookings > Data-driven decisions about your workplace strategy > Enhanced workplace experience for both employees and guests... [Read more](https://www.softwareadvice.com/scheduling/yarooms-profile/)

### Best rated features:

User Management

5.0

Employee Management

5.0

Booking Management

4.9

Desk Reservation

4.7

### Worst rated features:

Calendar/Reminder System

3.0

Email Management

3.0

Mobile Access

3.5

[See all features](https://www.softwareadvice.com/scheduling/yarooms-profile/#key-features)

### Starter

$200.00/month

Ideal for teams to get started with workplace management with a few rooms and desks, or looking to connect their workforce.... [Read more](https://www.softwareadvice.com/scheduling/yarooms-profile/#pricing-and-plans)

### Business

$500.00/month

From space booking to hybrid work: flexible workplace management for mid-size businesses.

### Enterprise

Custom

Pricing available upon request

Workplace management solution for large companies and enterprises with complex business needs.

[See full pricing details](https://www.softwareadvice.com/scheduling/yarooms-profile/#pricing-and-plans)

[Drawbase](https://www.softwareadvice.com/data-center-management/drawbase-profile/)

5.0

[(3)](https://www.softwareadvice.com/data-center-management/drawbase-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

DRAWBASE Software has been a worldwide provider of CAFM, DCIM and Visual Plant Management solutions for over 30 years. The application suite focuses on space management, occupancy tracking, move planning, building system infrastructure, datacenter management and asset tracking. Drawbase provides a broad array of industry specific applications for healthcare, education, retail, corporate and manufacturing facilities. The Drawbase suite of software applications combines visual planning tools and integrated data management in a single, user configurable application. The solution is completely scalable and supports future modifications of the database schema without need for customization. In addition to its core facility management applications, Drawbase provides validated integrations to leading ERP solutions including Oracle, PeopleSoft, IBM, SAP and Workday in addition to other IOT technology providers. Drawbase solutions are deployable in the cloud, on premises or in hybrid configurations. For on premises deployments, the application deploys on a Windows based system or a Windows Server environment. The system supports a variety of database management tools including Microsoft SQL Server, Oracle and IBM DB2. The scalability of the Drawbase application allows a wide range of real estate organizations from single site businesses to Fortune 1000 companies to leverage the solution for their real estate portfolios.... [Read more](https://www.softwareadvice.com/data-center-management/drawbase-profile/)

[POC System](https://www.softwareadvice.com/cafm/poc-system-profile/)

4.71

[(14)](https://www.softwareadvice.com/cafm/poc-system-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

POC System is a cloud-based facility management solution designed for midsize and large companies such as realty companies, commercial centers, banks, insurance companies and municipal organizations. Key features include space management and seating allocation systems. POC offers a visual solution that lets users manage office spaces and real estate allocation. Users can control graphics with interactive space management tools. A marketing tool enables users to select locations for marketing, area measurements, parceling and more. POC allows users to manage rooms, cubicles, hotspots and conference rooms. Users can perform space optimization tasks, create seating simulations, view empty room locations and handle office space allocation. Additionally, users can include objects such as furniture and phones in configurable diagrams. POC System offers its services on a monthly subscription basis and support is provided via email, an online helpdesk and over the phone.... [Read more](https://www.softwareadvice.com/cafm/poc-system-profile/)

### Best rated features:

Alerts/Notifications

5.0

Multi-Location

5.0

Real-Time Data

5.0

Space Reservation

5.0

[See all features](https://www.softwareadvice.com/cafm/poc-system-profile/#key-features)

### Basic

$1.00/month

Employees Monthly price Up to 250 $1 251-750 $0.75 751-1,000 $0.6 1,001- Over Customized price proposal... [Read more](https://www.softwareadvice.com/cafm/poc-system-profile/#pricing-and-plans)

### Tiered Plan

$0.60/month

Employees Monthly price Up to 250 $1 251-750 $0.75 751-1,000 $0.6 1,001- Over Customized price proposal... [Read more](https://www.softwareadvice.com/cafm/poc-system-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/cafm/poc-system-profile/#pricing-and-plans)

[Floor Plan Mapper](https://www.softwareadvice.com/cafm/floor-plan-mapper-profile/)

5.0

[(1)](https://www.softwareadvice.com/cafm/floor-plan-mapper-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Floor Plan Mapper by LaudonTech is a cloud-based office floor plan mapping solution that offers space and movement management tools to businesses across various industry verticals. The solution allows users to add, edit and move employees and assets using a customized visual floor plan. Floor Pan Mapper's main view displays the floor plan with color-coded icons denoting whether a room is available or booked. Clicking on a room lets users add or edit events related to that space. Events can be added in a weekly or monthly view. Employees can also be added to different spaces, with the solution showing that person's contact information and title. Floor Plan Mapper also allows users to track the location of assets within a building. Additionally, Floor Plan Mapper supports integration with Windows Active Directory, Office 365 Azure AD, Sharepoint, SQL server and various third-party facilities and asset management softwares. Support is offered via phone, email and online FAQs.... [Read more](https://www.softwareadvice.com/cafm/floor-plan-mapper-profile/)

[Accruent](https://www.softwareadvice.com/property/accruent-profile/)

4.63

[(19)](https://www.softwareadvice.com/property/accruent-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Accruent is a leading provider of intelligent technology solutions that unify the built environment to connect real estate, facilities, assets and the integrated systems that power them. Accruent’s cloud-based software helps organizations simplify complexity, gain clarity and operate more productively by leveraging AI to transform data into confident decisions that improve how workplaces, workforces and assets perform. Headquartered in Austin, Texas, Accruent serves more than 5,000 customers in over 100 countries.... [Read more](https://www.softwareadvice.com/property/accruent-profile/)

### Best rated features:

Purchase Order Management

5.0

Document Management

4.0

Collaboration Tools

3.0

Milestone Tracking

3.0

[See all features](https://www.softwareadvice.com/property/accruent-profile/#key-features)

[EAMbrace](https://www.softwareadvice.com/cmms/eambrace-profile/)

4.50

[(2)](https://www.softwareadvice.com/cmms/eambrace-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

EAMbrace is a facility management software platform available for either cloud-based or on-premise deployment. It is intended to help organizations of all sizes, across all industries, manage and track assets, life-cycle costs and performance. The platform offers an electronic request for quote (RFQ) feature. It automatically distributes requests to vendors and creates a comparison sheet from the responses to help users choose between options and generate a PO. Asset tracking options include barcodes, QR codes, RFID and GPS. Additional modules for asset lifecycle management include maintenance and repairs and a financial module, which supports costing and valuation, depreciation, compliance, CWIP and more. A cloud-based document management system allows users to store and manage documents and access them from anywhere. It also provides version control, scanning, security, indexing and classification. EAMbrace is priced either on a perpetual license per-server basis for on-premise deployment or on a subscription basis per number of users, number of assets and number of locations for cloud-based deployment.... [Read more](https://www.softwareadvice.com/cmms/eambrace-profile/)

### Basic

$1,000.00one time

[See full pricing details](https://www.softwareadvice.com/cmms/eambrace-profile/#pricing-and-plans)

[Q Ware CMMS](https://www.softwareadvice.com/cafm/q-ware-cmms-profile/)

4.57

[(60)](https://www.softwareadvice.com/cafm/q-ware-cmms-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Q Ware CMMS is a cloud-based maintenance management solution designed for small and midsize businesses. It offers work order management, preventive maintenance, inventory management, fixed asset management and event scheduling within a suite. Q Ware CMMS features work order management, which allows users to record all corrective maintenance requests using customized web forms. The fixed asset management functionality of the software enables users to track both mobile as well as assignable assets. Users can also record asset information such as location and costs using the customized assets forms. Q Ware CMMS features inventory management, which helps users to maintain inventory levels, equipment usage, stock levels and consumption in real time. With the help of preventive modules, users can plan their maintenance workflows in advance to coordinate equipment and staff availability for preventive maintenance tasks.... [Read more](https://www.softwareadvice.com/cafm/q-ware-cmms-profile/)

### Best rated features:

Audit Trail

5.0

Reporting/Analytics

5.0

Activity Dashboard

5.0

Workflow Management

5.0

[See all features](https://www.softwareadvice.com/cafm/q-ware-cmms-profile/#key-features)

### Team

$15.00/month

Perfect for small teams that are mainly interested in maintenance tracking and scheduling.

### Premium

$30.00/month

The best plan for most operations. Full-featured with some customization ability.

### Unlimited

$45.00/month

For organizations that require advanced customizations and priority support.

[See full pricing details](https://www.softwareadvice.com/cafm/q-ware-cmms-profile/#pricing-and-plans)

[Smarten Spaces Hybrid Workplace Software](https://www.softwareadvice.com/meetings/jumpree-profile/)

4.44

[(9)](https://www.softwareadvice.com/meetings/jumpree-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Smarten Spaces offers workplace safety and flexibility on one experience app to help businesses navigate the new Hybrid Workplace. Core functionality includes Desk & Meeting Room Management, AI-driven Workforce Rostering, Employee Experience App, Occupancy Control, Way & People Finding, automated Social Distancing based on floorplans, Space Planning, and more than 70 out-of-the-box workplace integrations. Smarten Spaces is trusted by Fortune 500 companies in 80+ cities worldwide and was recently honored with Two Stevie® Awards at the 2021 American Business Awards®, recognized for Artificial Intelligence Innovation & Entrepreneur of the Year, along with the Urban Innovation Champion in Cities of the Future hosted by HSBC Women’s Championship and the COVID Management of Year - IT Services at SBR Management Excellence Awards by Singapore Business Review 2020. Smarten Spaces was named as Top 3 Hottest Startups in Singapore by Singapore Business Review 2020 and as one of the Top 5 Most Innovative Startups Making Offices Secure by BusinessWorld. Other industry honors: Top 25 IoT Solution Providers 2018 by APAC CIO Outlook & Top 5 PropTech company by MIPIM in New York City 2018.... [Read more](https://www.softwareadvice.com/meetings/jumpree-profile/)

### Best rated features:

Availability Indicator

5.0

Single Sign On

5.0

Real-Time Data

5.0

Real-Time Notifications

5.0

### Worst rated features:

Real-time Scheduling

4.0

[See all features](https://www.softwareadvice.com/meetings/jumpree-profile/#key-features)

### Basic

$2.00/month

[See full pricing details](https://www.softwareadvice.com/meetings/jumpree-profile/#pricing-and-plans)

[Spacewell](https://www.softwareadvice.com/cmms/spacewell-profile/)

4.57

[(34)](https://www.softwareadvice.com/cmms/spacewell-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Spacewell is a comprehensive software solution designed to enhance the management and operation of buildings throughout their use phase. As part of the Nemetschek Group, a leader in digital transformation within the architecture, engineering, construction, and operations (AEC/O) industry, Spacewell focuses on improving the performance and sustainability of building portfolios. Its innovative technology supports real estate, energy, workplace, and facility managers in creating environments that promote productivity, wellbeing, and service quality for occupants. The target audience for Spacewell includes professionals in real estate management, facility management, and energy management sectors. These users face the challenge of optimizing building performance while ensuring occupant satisfaction and sustainability. Spacewell addresses these needs by providing tools that leverage real-time Internet of Things (IoT) sensor data. This data enables facility managers to monitor various aspects of building performance, including indoor air quality, energy efficiency, and space utilization. By utilizing these insights, managers can make informed decisions that enhance comfort and well-being for building users. Spacewell's solutions are distinguished by their usability and breadth, making them well-suited for an increasingly occupant-driven real estate market. By focusing on the use phase of buildings, Spacewell empowers managers to create spaces that are not only efficient but also conducive to the well-being of their occupants. The integration of real-time data and AI-driven insights positions Spacewell as a valuable partner for organizations aiming to navigate the complexities of modern building management and sustainability initiatives.... [Read more](https://www.softwareadvice.com/cmms/spacewell-profile/)

### Best rated features:

Accounting

5.0

Contract/License Management

5.0

Work Order Creation

5.0

Mobile Access

5.0

[See all features](https://www.softwareadvice.com/cmms/spacewell-profile/#key-features)

[Planon](https://www.softwareadvice.com/cafm/planon-universe-profile/)

4.40

[(10)](https://www.softwareadvice.com/cafm/planon-universe-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Planon is a building management solution that connects buildings, people and processes, by eliminating data silos and aligning solutions into one shared information platform. It enables all building stakeholders, including users, owners and service providers, to generate actionable and meaningful insights. Planon provides multiple solutions and best practices for different types of organizations and users - Planon Integrated Workplace Management Solution, Planon Campus Management Solution, Planon Facility Services Business Solution and Planon Lease Accounting Solution. By providing customized solutions from Planon platform, organizations can benefit from cross-functional integrations that create process efficiencies and deliver new insights to optimize their operations. Planon’s Integrated Workplace Management Solution (IWMS) is an innovative platform that creates efficiency and quality in processes, measurably reduces corresponding costs and successfully contributes to an organization's performance. The platform unifies all stakeholders in a continuous improvement process to optimize workplace performance. The Planon IWMS platform offers user-friendly interaction for all workplace stakeholders, bringing immediate benefits to organizations. Planon Integrated Workplace Management Solution can also be operated in Planon’s secure and reliable cloud service that further reduces Total Cost of Ownership (TCO) and increases efficiency and flexibility. Planon's Facility Services Business Solution for service providers creates operating efficiency, increases customer value and enables business innovation. As the system of record for business operations, Planon integrates with and is as vital as the HR, purchasing and financial systems. The Facility Services Business Solution offers tools and processes in four key areas that make service offering, planning, execution, monitoring and billing more efficient, scalable and transparent with extensive process automation and seamless integration. These solutions also come with Planon’s best practice called Accelerator, including pre-configured processes, workflows, catalogs, roles, reports and dashboards. Planon’s Lease Accounting Solution increases processing efficiency, eliminates decentralized administration and reduces effort and costs with one integrated lease management solution that seamlessly connects with any ERP. The platform ensures timely reporting readiness and eliminates risk of non-compliance with new accounting standards, with a fast on-boarding and compliant lease management and calculation of profit & loss related costs, cash flows and balance sheet parameters for leases.... [Read more](https://www.softwareadvice.com/cafm/planon-universe-profile/)

### Best rated features:

Inventory Management

5.0

Document Management

5.0

Inspection Management

5.0

Inventory Control

5.0

[See all features](https://www.softwareadvice.com/cafm/planon-universe-profile/#key-features)

[Xyicon](https://www.softwareadvice.com/construction/space-runner-profile/)

4.33

[(6)](https://www.softwareadvice.com/construction/space-runner-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Xyicon is a cloud-based facility management platform that helps small to large enterprises monitor employee occupancy across corporate workspaces. It enables users to maintain employee logs with details including room number, staff ID, department and occupied space in square-foot measurements. Xyicon allows businesses to view interactive floor plans, site maps or visual diagrams and identify specific data using smart icons. Managers can access the asset catalog to retrieve equipment details including model number or description and assign personalized icons to assets. Additionally, users can utilize the issue management module to track maintenance tickets and request for information (RFI). Xyicon comes with an application programming interface (API), which allows enterprises to modify the system and integrate it with various third-party systems. Pricing is available on request and support is extended via live chat, phone, email and other online measures.... [Read more](https://www.softwareadvice.com/construction/space-runner-profile/)

1

[2](https://www.softwareadvice.com/cafm/room-scheduling-comparison/?page=2)

## Popular Comparisons

[

MaintainX vs TheWorxHub

](https://www.softwareadvice.com/cmms/maintainx-profile/vs/worxhub/)[

deskbird vs YAROOMS

](https://www.softwareadvice.com/meeting-room/deskbird-profile/vs/yarooms/)[

Robin vs SpaceIQ

](https://www.softwareadvice.com/desk-booking/robin-powered-profile/vs/siq/)[

OpenBlue Workplace vs Archibus

](https://www.softwareadvice.com/cafm/archibus-profile/vs/fmsystems/)

Communication is critical for effective teams, and meetings are essential for effective communication. So scheduling meeting rooms should be quick and easy, right?

It's often not. Between finding an appropriate space, determining who should be included, what resources are needed and who to notify, scheduling dozens of meetings each month can eat into valuable time. If you're booking spaces for lessons or social events, the frustrations are the same.

The best way to streamline this additional task is through automation. This guide is designed to help software buyers learn the functionality and applications of room scheduling software so businesses and individuals can book rooms quickly and move on with their day.

We'll cover the following topics:

[What Is Room Scheduling Software?](#WhatIsRoomSchedulingSoftware)

[Common Room Scheduling Software Functionality](#CommonRoomSchedulingSoftwareFunctionality)

[Types of Room Scheduling Software Buyers](#TypesofRoomSchedulingSoftwareBuyers)

[How Is It Priced?](#HowIsItPriced)

## What Is Room Scheduling Software?

As we mentioned, scheduling meetings involves gathering rooms, resources and people. Room scheduling software is designed to coordinate these various parts so planners can schedule with awareness of timing or resource conflicts.

No matter what type of room scheduling or reservations you're making, software makes the process quicker and simpler. This includes:

-   Booking a meeting room in an office
    
-   Reserving a space for private lessons
    
-   Renting equipment for a conference
    

These capabilities benefit everyone when used organization-wide, as the software offers a shared view into which spaces are in-use or claimed for a specific time in the future. And permission settings allow managers to restrict access to scheduling tools to avoid confusion.

_A list of recent users in Skedda_

Most vendors in this space offer similar functionality, so the biggest factors in your decision will include ease-of-use and cost. We'll review the common functionality below.

## Common Room Scheduling Software Functionality

**Booking calendar**

Allows users to schedule meetings or events with a few clicks, and schedules can be dragged and dropped to switch dates or times. Customizable views (by day, week or month) and color-coded events offer comprehensive views at a glance. This view serves as a dashboard for anyone using the system.

**Notifications**

Once an event is set, users can set up and send customized notification emails or texts to attendees to confirm the details of the meeting. Some notifications include registration or confirmation buttons so planners know how many people are attending.

**Space management**

Spaces in an office are limited, so room scheduling software keeps track of which are available so users can always find a spot based on real-time information.

**Equipment scheduling**

Business meeting and special event planners often need to reserve equipment in addition to a room. Scheduling software allows users to make sure resources are available on certain days by reserving them and linking them to an event.

**Self-service portal**

Managers can allow any employee to use the system to schedule rooms or workspaces through various methods, including a web browser, mobile device, email and more.

**Payments**

Some users own the spaces and use the software to rent them out. These users can integrate [online payment capabilities](https://www.softwareadvice.com/retail/web-based-point-of-sale-software-comparison/) so that customers can pay and reserve conveniently.

**User management and permissions**

Manage user access to different capabilities and grant full access to managers. Administrators can also see who is using the system and put them into specific groups for easier scheduling.

**Digital signage**

This type of software is often used to manage space for conventions or other large gatherings with multiple rooms and start times. Some vendors include digital signage capabilities—for example, planners can use tablet computers at each room to display important details, such as start time, reservation status, name of the event, room number or a daily schedule.

**Analytics**

Administrators can view data gathered over time to identify key indicators that can help optimize the use of space. For example, find out which rooms are used most or least often and peak usage hours.

## Types of Room Scheduling Software Buyers

Room scheduling software is adaptable to most applications and industries, but the specific set of features you need can depend on your business:

**Facilities managers.** These professionals are responsible for creating a productive atmosphere for employees in an office building, and a critical part of this is managing spaces. [Facilities managers](https://www.softwareadvice.com/cafm/) can use room scheduling software to enable workers to reserve rooms, equipment and desks (called office hoteling, which can reduce facility costs).

Facilities managers of a college campus can also use software in a similar way to schedule and manage speaking or student association events in buildings across campus. Some systems can integrate existing [student information system](https://www.softwareadvice.com/school-management/) (SIS) data to help determine the most appropriate classroom assignments.

**Event coordinators.** Those who [plan events, such as weddings or conferences](https://www.softwareadvice.com/event-management/), can use room scheduling software to send confirmation emails and receive registration information to better gauge attendee numbers. During events, the coordinator can use the system to ensure space is utilized efficiently.

**Instructors and tutors.** Independent teachers and tutors can use room scheduling software to manage their own private lessons. Students can access the online scheduling wizard to make appointments.

Users with their own studios and team of instructors can use it in the same way, but also be able to assign lessons and other teachers to specific rooms.

## How Is It Priced?

Pricing models for room scheduling software are generally consistent, but buyers should be aware of other limitations or added costs they may encounter when seeking a system.

Most vendors offer room scheduling software with a **basic fee per month pricing**, and these usually have **limitations on the number of rooms to manage** or **number of users who can use the system**.

However, it's not uncommon to see **special pricing models that allow users to pay a flat fee for each event they schedule**. These versions typically have more strict limitations on functionality.

Finally, keep in mind vendors often offer three or more versions of their systems, with the functionality increasing along with the pricing. It's crucial to carefully evaluate the differences in each version of the software to find the capabilities you truly need, and avoid paying for features you won't use.