--- title: "Best Certification Tracking Software - 2026 Reviews & Pricing" description: "Find the best Certification Tracking Software for your organization. Compare top Certification Tracking Software systems with customer reviews, pricing, and free demos." source_url: "https://www.softwareadvice.com/lms/certification-tracking-comparison/" page_type: "subcategory" language: "en" --- [Home](https://www.softwareadvice.com/) / Certification Tracking Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Certification Tracking Software of 2026 Updated October 21, 2026 ## Certification Tracking FAQs Software Advice advisors had 19 conversations with buyers about Certification Tracking software between January 2025 and June 2026. These are the questions that came up most. - How do I choose the right Certification Tracking software for my business? Choosing the right certification tracking software starts with identifying systems that can track both employee certifications and compliance data, based on advisor calls. Teams often move away from spreadsheets or manual tracking due to errors and extra work, so ease of use and simple day-to-day management are frequent priorities. Buyers also pay close attention to deployment options, like cloud or software-as-a-service (SaaS), to ensure they match business needs. Reviewing pricing models, including flat monthly or per-user rates, and possible setup fees, helps teams find a solution that fits their budget. - What is the best Certification Tracking software for a small to mid-size business? There is no one certification tracking system that fits every small or midsize business, but during advisor calls, buyers consistently look for software that can replace manual or spreadsheet-based tracking and offer an easier, more efficient user experience. A good fit should track employee certifications and compliance data in a way that supports both internal oversight and external reporting needs. Buyers frequently mention that moving away from cumbersome manual processes is a top priority, and they want a system that is simple for their team to manage day-to-day. Answer based on 13 advisor calls - What should businesses watch out for when choosing Certification Tracking software? Buyers in advisor calls often caution that relying on manual methods or spreadsheets to track certifications can lead to errors and extra work. Many in the Construction industry and most small businesses highlight that some software options have a user experience that feels slow or difficult, making day-to-day tasks harder. Tracking compliance and personal certifications is a must-have, so buyers are careful to check if the system can handle both. Cloud or software-as-a-service (SaaS) deployment is the most common choice buyers ask about, so it is important to confirm if this matches a business’s needs. Answer based on 18 advisor calls - What are common complaints about Certification Tracking software? A common theme in these conversations is that teams often rely on manual processes or spreadsheets to track certifications, which many buyers find frustrating and error prone. Buyers frequently mention that the user interface in some tools feels cumbersome, which slows down their workflow and makes routine tasks harder than expected. Answer based on 14 advisor calls - What should I look for when comparing Certification Tracking software options? When comparing certification tracking software, buyers we've talked to consistently focus on systems that can track individual certifications and handle compliance reporting for internal and external needs. Many buyers look to move away from manual or spreadsheet-based tracking, which often leads to errors and wasted time. A common sticking point is an inefficient or confusing user experience, so ease of use is a frequent priority in these conversations. Answer based on 18 advisor calls - How does Certification Tracking software handle its core workflows and key processes? Certification Tracking software organizes and monitors employee certifications and compliance status in one place, according to our advisors, buyers often want to move away from manual tracking or spreadsheets. Buyers frequently mention the need to track personal qualifications, expiration dates, and regulatory data, and to create reports for internal or external use. A common sticking point is that some buyers find manual methods slow and hard to manage as requirements grow. Answer based on 18 advisor calls - How much does Certification Tracking software cost? Most buyers our advisors talk to see certification tracking tools offered at either a flat monthly rate or a per-user monthly rate. Flat monthly pricing usually runs from $490 to $950, with a median of $750. Per-user monthly rates typically range from $4 to $70, and the median sits near $60 per user. A common consideration is a one-time setup fee, which buyers frequently mention falls between $5,000 and $23,750, with a median of $12,500. Answer based on 11 advisor calls - What features should Certification Tracking software include? Advisor-call conversations show that buyers most often want systems that can track both employee certifications and compliance data for audits or reporting. Users frequently mention the need to maintain up-to-date records of personal qualifications and to generate reports for regulators or management when needed. Answer based on 16 advisor calls - What is Certification Tracking software and what does it do? Certification Tracking software helps organizations manage and monitor employee certifications in one central system. Buyers frequently tell our advisors that it is used to track certification expirations, maintain up-to-date records for compliance, and report on regulatory requirements for both internal and external needs. The software often includes tools for credential management and compliance tracking, letting users store documents and run reports when needed. Answer based on 16 advisor calls On this page 1. Popular Comparisons 2. Buyers Guide 3. Frequently Asked Questions 4. Related Software Filter products 139 results ### Compare Products Showing 1 - 25 of 139 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### [iTacit](/compliance/itacit-profile/) - Overall rating: 4.6/5 - Reviews: 42 - Free trial: Not available - Free demo: Available #### Overview iTacit is a workforce app designed to simplify communication and improve engagement between employers and teams. This solution is suitable for organizations in various industries [Read more](/compliance/itacit-profile/) #### Features ##### Best rated features - Live Chat: 5/5 - Electronic Signature: 5/5 - Talent Management: 5/5 - Certification & Licensing: 5/5 [See all features](/compliance/itacit-profile/#key-features) #### Pricing ##### Basic - Price: Custom - Pricing available upon request [See full pricing details](/compliance/itacit-profile/#pricing-and-plans) --- ### [Prosperity LMS](/lms/ziiva-profile/) - Overall rating: 4.5/5 - Reviews: 10 - Starting price: $295.00 - Free trial: Available - Free demo: Not available #### Overview Ziiva's suite of Prosperity software systems is designed to help businesses manage their employee training programs. It is suitable for businesses of all size and kind to deliver [Read more](/lms/ziiva-profile/) #### Features ##### Best rated features - Course Tracking: 5/5 - Customizable Reports: 5/5 - Training Administration: 5/5 - Training Management: 5/5 ##### Worst rated features - Learner Portal: 4/5 - Virtual Classroom: 4/5 - Learning Management: 4/5 [See all features](/lms/ziiva-profile/#key-features) #### Pricing ##### Basic - Price: $295.00 [See full pricing details](/lms/ziiva-profile/#pricing-and-plans) --- ### [DigitalChalk](/lms/digitalchalk-profile/) - Overall rating: 4.7/5 - Reviews: 100 - Best for: Value for money - Free trial: Not available - Free demo: Not available #### Overview DigitalChalk is the LMS you want and the PARTNER you deserve. We are the LMS you want. We offer a full-featured LMS that industry experts such as Brandon Hall and Talented [Read more](/lms/digitalchalk-profile/) #### Features ##### Best rated features - Course Tracking: 5/5 - Course Management: 5/5 - Learner Portal: 5/5 - User Management: 5/5 [See all features](/lms/digitalchalk-profile/#key-features) --- ### [Path LMS](/lms/path-event-profile/) - Overall rating: 4.7/5 - Reviews: 40 - Starting price: $800.00/month - Free trial: Available - Free demo: Not available #### Overview Path LMS™ empowers organizations to create engaging learning experiences that make it easy for professionals to advance their careers. A robust yet easy-to-use solution, [Read more](/lms/path-event-profile/) #### Features ##### Best rated features - Synchronous Learning: 5/5 - Asynchronous Learning: 5/5 - Learning Paths/Tracks: 5/5 - SCORM Compliance: 5/5 ##### Worst rated features - Mobile Learning: 4/5 - Self-paced Learning: 4/5 - Learner Portal: 4/5 [See all features](/lms/path-event-profile/#key-features) #### Pricing ##### Starter - Price: $800.00/month [See full pricing details](/lms/path-event-profile/#pricing-and-plans) --- ### [ComplianceWire](/lms/compliance-wire-profile/) - Overall rating: 3.9/5 - Reviews: 13 - Free trial: Not available - Free demo: Not available #### Overview UL Solutions' ComplianceWire is the best-in-class SaaS platform designed specifically for Life Sciences. Our team designed the platform to automate the creation, delivery and [Read more](/lms/compliance-wire-profile/) #### Features ##### Best rated features - Course Management: 5/5 - SCORM Compliance: 5/5 - Assessment Management: 5/5 - Learner Portal: 5/5 ##### Worst rated features - Version Control: 1/5 - Third-Party Integrations: 1/5 - Video Conferencing: 1/5 - Blended Learning: 2/5 [See all features](/lms/compliance-wire-profile/#key-features) --- ### [LearnUpon](/lms/learnupon-profile/) - Overall rating: 4.7/5 - Reviews: 141 - Best for: Ease of use - Free trial: Not available - Free demo: Not available #### Overview LearnUpon’s Agentic Learning Platform is the LMS of the future, built to elevate human capability in the AI era. By pairing human ingenuity with specialized AI agents, our platform [Read more](/lms/learnupon-profile/) #### Features ##### Best rated features - Blended Learning: 5/5 - Corporate/Business: 5/5 - Built-in Course Authoring: 5/5 - Social Learning: 5/5 [See all features](/lms/learnupon-profile/#key-features) --- ### [Totara Learn](/lms/totara-profile/) - Overall rating: 4.4/5 - Reviews: 51 - Starting price: $4,250.00/year - Free trial: Not available - Free demo: Not available #### Overview Totara Learn is an enterprise learning management system (LMS) powered by open source technology and trusted by the USDA, Western Union, Sony, Pepsico, Save The Children and [Read more](/lms/totara-profile/) #### Features ##### Best rated features - Compliance Management: 5/5 - Alerts/Notifications: 5/5 - SCORM Compliance: 4.7/5 - Course Tracking: 4.6/5 ##### Worst rated features - API: 3/5 - Gamification: 3/5 - Assignment Management: 3/5 - Talent Management: 3/5 [See all features](/lms/totara-profile/#key-features) --- ### [ExpertusONE](/hr/expertusone-profile/) - Overall rating: 4.3/5 - Reviews: 12 - Free trial: Available - Free demo: Not available #### Overview ExpertusONE is transforming how today’s companies train their employees and how learning resources are found, shared, tracked, collaborated on, and retained. Headquartered in [Read more](/hr/expertusone-profile/) #### Features ##### Best rated features - Mobile Learning: 5/5 - Third-Party Integrations: 5/5 - Self-paced Learning: 5/5 - Blended Learning: 5/5 [See all features](/hr/expertusone-profile/#key-features) #### Pricing ##### Plan - Price: Custom - Pricing available upon request [See full pricing details](/hr/expertusone-profile/#pricing-and-plans) --- ### [TalentGuard](/lms/talentguard-profile/) - Overall rating: 4.8/5 - Reviews: 4 - Starting price: $25,000.00/year - Free trial: Not available - Free demo: Not available #### Overview TalentGuard is an AI-powered talent management platform that helps HR teams build trustworthy, skills-based data and turn it into confident people decisions. At its core, [Read more](/lms/talentguard-profile/) --- ### [HSI Donesafe](/ehs/donesafe-profile/) - Overall rating: 4.8/5 - Reviews: 96 - Free trial: Available - Free demo: Not available #### Overview HSI Donesafe is a cloud-based environmental, health, and safety (EHS) management software that helps organizations centralize compliance and reporting. The platform allows [Read more](/ehs/donesafe-profile/) #### Features ##### Best rated features - Policy Management: 5/5 - Data Collection: 5/5 - Customizable Forms: 5/5 - Activity Dashboard: 5/5 [See all features](/ehs/donesafe-profile/#key-features) #### Pricing ##### Basic - Price: Custom - Pricing available upon request [See full pricing details](/ehs/donesafe-profile/#pricing-and-plans) --- ### [Tovuti](/lms/tovuti-profile/) - Overall rating: 4.8/5 - Reviews: 99 - Starting price: $7,500.00/year - Free trial: Available - Free demo: Not available #### Overview Tovuti is an AI-powered learning management system that helps organizations create, deliver, track, and manage training programs across multiple audiences. Teams use Tovuti for [Read more](/lms/tovuti-profile/) #### Features ##### Best rated features - Raise Hand: 5/5 - Customizable Reports: 5/5 - Assessment Management: 5/5 - API: 5/5 ##### Worst rated features - User Management: 3/5 - Activity Dashboard: 4/5 - Content Library: 4/5 [See all features](/lms/tovuti-profile/#key-features) #### Pricing ##### Tovuti LMS - Price: $7,500.00/year - Tovuti’s starting LMS package includes platform access for up to 100 users, core LMS features, [See full pricing details](/lms/tovuti-profile/#pricing-and-plans) --- ### [iCohere Unified Learning System](/lms/icohere-profile/) - Overall rating: 4.8/5 - Reviews: 51 - Starting price: $980.00/month - Free trial: Available - Free demo: Not available #### Overview iCohere Unified Learning System is a cloud-based learning management system (LMS) that is suitable for businesses of all sizes in education, government, non-profit and more. The [Read more](/lms/icohere-profile/) #### Pricing ##### Basic - Price: $980.00/month [See full pricing details](/lms/icohere-profile/#pricing-and-plans) --- ### [GoSkills](/lms/goskills-profile/) - Overall rating: 4.8/5 - Reviews: 68 - Starting price: $0.00 - Free trial: Available - Free demo: Not available #### Overview GoSkills is a modern, AI-first Learning Management System (LMS) and Learning Experience Platform (LXP) that helps organizations create, deliver, track, and scale employee training [Read more](/lms/goskills-profile/) #### Features ##### Best rated features - Progress Reports: 5/5 - Course Tracking: 5/5 - Training Companies: 5/5 - Knowledge Base Management: 5/5 ##### Worst rated features - Reporting & Statistics: 3.5/5 - Content Library: 4/5 - User Management: 4/5 [See all features](/lms/goskills-profile/#key-features) #### Pricing ##### GoSkills Free Plan - Price: $0.00 - Experience the key benefits of our award-winning solution with a free-forever GoSkills account. ##### GoSkills LMS Pro - Price: $583.00/year - The GoSkills LMS Pro Plan equips organizations with advanced LMS and LXP features. ##### GoSkills Courses - Price: $835.00/year - The GoSkills Courses Plan offers full access to over 100 award-winning, expert-led business courses, [See full pricing details](/lms/goskills-profile/#pricing-and-plans) --- ### [Workleap](/lms/didacte-profile/) - Overall rating: 4.8/5 - Reviews: 115 - Starting price: $4,999.00/year - Best for: Customer support - Free trial: Not available - Free demo: Not available #### Overview Workleap is an AI-powered HR platform that ensures great management happens by design, not by chance. It acts as a chief of staff for every manager, handling the operational work [Read more](/lms/didacte-profile/) #### Features ##### Best rated features - Self-paced Learning: 5/5 - Progress Tracking: 5/5 - Survey/Poll Management: 5/5 - Self Service Portal: 5/5 ##### Worst rated features - Employee Database: 3/5 - Customizable Templates: 3.5/5 - Negative Feedback Management: 4/5 [See all features](/lms/didacte-profile/#key-features) --- ### [LemonadeLXP](/lms/lemonade-profile/) - Overall rating: 4.8/5 - Reviews: 28 - Starting price: $4.00/month - Free trial: Not available - Free demo: Not available #### Overview LemonadeLXP is a learning experience and digital adoption platform for financial institutions. The learning experience platform helps financial institutions upskill frontline [Read more](/lms/lemonade-profile/) #### Features ##### Best rated features - Interactive Content: 5/5 - Employee Engagement: 5/5 - Built-in Course Authoring: 4.9/5 - Gradebook: 4.9/5 [See all features](/lms/lemonade-profile/#key-features) --- ### [OpenEdX](/lms/open-edx-profile/) - Overall rating: 4.8/5 - Reviews: 84 - Starting price: $45.00 - Free trial: Available - Free demo: Not available #### Overview OpenEdX is a cloud-based, open-source learning management solution offered by edX. The solution is used by small and midsize businesses to host open online courses and training [Read more](/lms/open-edx-profile/) #### Features ##### Best rated features - Course Management: 5/5 - Tests/Assessments: 5/5 - Course Tracking: 4.9/5 - Certification & Licensing: 4.9/5 [See all features](/lms/open-edx-profile/#key-features) #### Pricing ##### Basic - Price: $45.00 [See full pricing details](/lms/open-edx-profile/#pricing-and-plans) --- ### [Eurekos](/lms/eurekos-profile/) - Overall rating: 4.8/5 - Reviews: 53 - Starting price: €475.00/month - Free trial: Available - Free demo: Not available #### Overview Eurekos is a learning management system (LMS) designed for training customers and partners. The platform provides an onboarding process that delivers immediate value, ensuring [Read more](/lms/eurekos-profile/) #### Features ##### Best rated features - Quizzes: 5/5 - Third Party Course Library: 5/5 - Customizable Templates: 5/5 - Compliance Management: 5/5 [See all features](/lms/eurekos-profile/#key-features) #### Pricing ##### Basic - Price: €475.00/month [See full pricing details](/lms/eurekos-profile/#pricing-and-plans) --- ### [SmarterU LMS](/lms/smarteru-profile/) - Overall rating: 4.8/5 - Reviews: 35 - Starting price: $5,499.00/year - Free trial: Available - Free demo: Not available #### Overview Does your organization have multiple learner audiences that need proactive, impactful training? SmarterU LMS can help! We specialize in multi-use training needs for organizations [Read more](/lms/smarteru-profile/) #### Features ##### Best rated features - Course Management: 5/5 [See all features](/lms/smarteru-profile/#key-features) #### Pricing ##### SmarterU LMS SMB Plan - Price: $5,499.00/year - Our SMB Plan is designed for small businesses with 100 monthly active users. ##### SmarterU LMS Corporate Plan - Price: $7,999.00/year - Our plan is designed for medium-sized companies with 300 monthly active users. ##### SmarterU LMS Enterprise 500 Plan - Price: $11,499.00 - Our Enterprise Plan is designed for large organizations with 500 monthly active users. [See full pricing details](/lms/smarteru-profile/#pricing-and-plans) --- ### [Intertek Alchemy](/lms/intertek-alchemy-profile/) - Overall rating: 4.8/5 - Reviews: 18 - Free trial: Not available - Free demo: Not available #### Overview Intertek Alchemy is a global leader of employee training solutions for manufacturers of all sizes. Partner with us for access to hundreds of industry-specific and customizable [Read more](/lms/intertek-alchemy-profile/) #### Features ##### Best rated features - Asynchronous Learning: 5/5 - eCommerce Management: 5/5 - Gamification: 5/5 - Mobile Learning: 5/5 ##### Worst rated features - Course Authoring: 3/5 - Training Management: 4/5 - Learning Paths/Tracks: 4/5 - Learning Management: 4/5 [See all features](/lms/intertek-alchemy-profile/#key-features) --- ### [BIS Safety Software](/ehs/bistrainer-profile/) - Overall rating: 4.8/5 - Reviews: 58 - Starting price: $3.00/month - Free trial: Available - Free demo: Not available #### Overview BIStrainer is a cloud-based learning management and environmental health and safety (EHS) software solution designed for the safety industry, construction companies, oil and gas [Read more](/ehs/bistrainer-profile/) #### Features ##### Best rated features - Compliance Management: 5/5 - Forms Management: 5/5 - Risk Alerts: 5/5 - Real-Time Notifications: 5/5 [See all features](/ehs/bistrainer-profile/#key-features) #### Pricing ##### BIStrainer Safety Software - Price: $3.00/month - One platform, built from the modules you need. Choose from: - Learning Management System - Training [See full pricing details](/ehs/bistrainer-profile/#pricing-and-plans) --- ### [ProProfs Training Maker](/lms/proprofs-training-maker-profile/) - Overall rating: 4.8/5 - Reviews: 25 - Starting price: $0.00 - Free trial: Available - Free demo: Not available #### Overview ProProfs Training Maker is an award-winning cloud-based learning management system (LMS). It comes equipped with an authoring tool and a regularly updated library of ready-to-use [Read more](/lms/proprofs-training-maker-profile/) #### Features ##### Best rated features - Corporate/Business: 5/5 - Academic/Education: 5/5 - Certification & Licensing: 5/5 - Built-in LMS: 5/5 ##### Worst rated features - API: 3/5 [See all features](/lms/proprofs-training-maker-profile/#key-features) #### Pricing ##### Free (10 Learners) - Price: $0.00 - For growing businesses ##### Essentials - Price: $1.99/month - For small teams, replacing manual training with online courses, AI, & tracking. ##### Business - Price: $3.99/month - For growing companies needing ready courses, compliance & ability to manage teams. [See full pricing details](/lms/proprofs-training-maker-profile/#pricing-and-plans) --- ### [LearningCart](/lms/learningcart-profile/) - Overall rating: 4.8/5 - Reviews: 21 - Starting price: $199.00/month - Free trial: Available - Free demo: Not available #### Overview LearningCart is a cloud-based learning management system (LMS) that also offers an integrated content management system (CMS), e-commerce system, blog engine and web administration [Read more](/lms/learningcart-profile/) #### Features ##### Best rated features - Learning Management: 5/5 - Learner Portal: 5/5 - Tests/Assessments: 5/5 - Training Management: 5/5 ##### Worst rated features - Virtual Classroom: 3/5 - Built-in LMS: 4/5 - Asynchronous Learning: 4/5 - Training Administration: 4/5 [See all features](/lms/learningcart-profile/#key-features) #### Pricing ##### Starter - Price: $199.00/month - Monthly plan with 30-day free trial. ##### Silver - Price: $399.00/month - Monthly plan with 30-day free trial. ##### Gold - Price: $829.00/month - Monthly plan with 30-day free trial. [See full pricing details](/lms/learningcart-profile/#pricing-and-plans) --- ### [LearnWorlds](/lms/learnworlds-profile/) - Overall rating: 4.7/5 - Reviews: 196 - Starting price: $29.00/month - Best for: Small businesses - Free trial: Available - Free demo: Not available #### Overview LearnWorlds is a learning management system (LMS) designed for organizations and creators who want to run online learning as a serious, scalable operation. It helps you create, [Read more](/lms/learnworlds-profile/) #### Features ##### Best rated features - Training Companies: 5/5 - Audio File Management: 5/5 - Student Portal: 5/5 - Image Editing: 5/5 [See all features](/lms/learnworlds-profile/#key-features) #### Pricing ##### Starter - Price: $29.00/month ##### Pro Trainer - Price: $99.00/month - Up to 5 admins ##### Learning Center - Price: $299.00/month - Up to 25 admins [See full pricing details](/lms/learnworlds-profile/#pricing-and-plans) --- ### [Seams Cloud](/lms/seamscloud-profile/) - Overall rating: 5/5 - Reviews: 5 - Starting price: $1.50 - Free trial: Available - Free demo: Available #### Overview SeamsCloud is a cloud-based training and learning management system that helps organizations of all sizes create and schedule online course modules. Its key features include [Read more](/lms/seamscloud-profile/) #### Pricing ##### Basic - Price: $1.50 [See full pricing details](/lms/seamscloud-profile/#pricing-and-plans) --- ### [BlueVolt](/lms/bluevolt-lms-profile/) - Overall rating: 4.7/5 - Reviews: 23 - Free trial: Not available - Free demo: Not available #### Overview BlueVolt provides sales enablement through product training. Combining a network of suppliers, distributors, trade associations, cooperatives, and buying groups with an [Read more](/lms/bluevolt-lms-profile/) #### Features ##### Best rated features - Learner Portal: 5/5 - Interactive Content: 5/5 - Course Management: 5/5 - Content Management: 5/5 [See all features](/lms/bluevolt-lms-profile/#key-features) --- 1 [2](https://www.softwareadvice.com/lms/certification-tracking-comparison/?__ai_markdown=true&page=2)[3](https://www.softwareadvice.com/lms/certification-tracking-comparison/?__ai_markdown=true&page=3)[4](https://www.softwareadvice.com/lms/certification-tracking-comparison/?__ai_markdown=true&page=4)[5](https://www.softwareadvice.com/lms/certification-tracking-comparison/?__ai_markdown=true&page=5)[6](https://www.softwareadvice.com/lms/certification-tracking-comparison/?__ai_markdown=true&page=6) ## Popular Comparisons [ DigitalChalk vs LearnUpon ](https://www.softwareadvice.com/lms/digitalchalk-profile/vs/learnupon/) ## Send me a copy of this list to my inbox ### Get a copy of this list with pricing info sent to your inbox so you can pick up where you left off when convenient to you. Finding employees with the right skill set is a struggle for many small and midsize businesses (SMBs). In a 2017 Software Advice survey[1](#1), SMBs revealed that hiring the right people was their top business constraint. To overcome the challenge of hiring employees who lack skills and industry knowledge, businesses of all sizes use online training programs to bring new hires up-to-speed on industry best practices. But a key challenge of online training programs, whether delivered in-house or via third-party training firms, is the notoriously [low completion rates](https://www.trainingjournal.com/articles/partner_article/low-completion-rates-large-open-online-courses-force-rethink-effective). **One way SMBs can dissuade employees from abandoning online training programs is by making certification mandatory. They can do this and track course completions with the help of certification tracking software (CTS).** These tools are especially important in specialty industries, such as construction or health care, where employee certification is necessary to meet compliance requirements. There are many CTS tools to choose from that offer a variety of features. The right tool for your business depends on whether you want to just manage employee certification or create training courses using learning management systems (LMS). We created this Buyer's Guide to help you understand the core capabilities and use cases of certification tracking software. Use this report as a starting point to analyze and compare different CTS systems and make an informed purchase. Here's what we'll cover: [What Is Certification Tracking Software?](#WhatIsCertificationTrackingSoftware) [Common Features of Certification Tracking Software](#CommonFeaturesofCertificationTrackingSoftware) [What Type of Buyer Are You?](#WhatTypeofBuyerAreYou) [Key Considerations](#KeyConsiderations) ## What Is Certification Tracking Software? Certification tracking software helps you create, manage and track your employees' certificates. For instance, a medical practice requires its employees to complete [different certifications](https://minoritynurse.com/certified-nurses-the-importance-of-becoming-certified/) throughout their careers. The practice can then use the software as an online repository to store and manage employee certifications. Along with tracking employee course completion rates, these tools help you set up automatic certificate expiry alerts. These alerts remind employees to retake certain training programs. _Certification tracking dashboard in TalentGuard (_[Source](https://talentguard.com/certification-management-software/)_)_ An important caveat is that CTS solutions are different from [compliance management systems](https://www.softwareadvice.com/compliance/). CTS solutions are part of the larger LMS category, and they let you track certificates related to employee training programs. Compliance management systems are more specific to meeting compliance requirements regarding your corporate ethics policies, partner policies and other business-related policies. ## Common Features of Certification Tracking Software Certification tracking helps you assess whether employees have successfully completed the training and make a correct analysis of their current skill sets. Here's a look at the key features found in CTS solutions: | Feature | Description | | --- | --- | | Certificate creation | Create new certificates using built-in templates or edit existing ones before issuing them to employees. | | Document management | Upload, store and retrieve employee details and digital copies of their certificates. | | Compliance reporting | View the status of employee certification and set automated reminders for recertification. | | Self-service portal | Allow employees to upload their certificates and notify their managers/HR team/trainers to approve the certificates. | | Certification roadmap | Build workflows to help employees understand the training certifications they need to complete in order to advance their careers. | | Online workspaces | Communicate and interact with employees via online discussion boards. | --- ## What Type of Buyer Are You? Certification tracking software has two primary buyer types—those whose priority is compliance management and those whose priority is creating training certification programs for their employees. Here's a quick look at the two buyer types and their primary concerns: **Buyers primarily looking for compliance management.** If you fall into this category, you're mostly interested in maintaining a detailed record of employee certifications for compliance requirements. Therefore, you should look for a best-of-breed tool that offers specific functionalities such as the ability to track details and certifications of the entire workforce, which may be spread across multiple locations. An important feature for these buyers is a self-service portal, which lets employees submit their certificates for management's approval. The automated notifications feature that sends certification expiry reminders to employees is a must-have functionality for such buyers. **Buyers that need to create employee certification training programs.** If you fall into this category, you not only want compliance management functionalities, but also the ability to create training programs. In other words, you want a full LMS with built-in certification tracking capabilities. You most likely want the ability to administer training to employees and follow it up with course certification. For that reason, you'll need the whole gamut of LMS capabilities such as course authoring, learner progress tracking, a content management system, virtual classroom and quizzing/testing features. ## Key Considerations Certification tracking software can augment your organization's learning and development programs. The right tool for you depends on your industry, organization size and software budget. Therefore, you need to keep all these factors in mind when you decide to purchase a CTS solution. Let's take a closer look at these considerations: - **Industry.** Universities, schools and independent learning centers need CTS to create and issue certificates to their learners. But if your educational institution offers distance learning courses, then you'd be better off buying an online course platform that offers a built-in or third-party integration with certification tracking software. That way, you don't have to buy a course authoring platform, which you'll invariably need to create and offer online courses to your distance learners. Thus, CTS solutions will benefit businesses that just need to be compliant with standards. But if training and development is a top priority for you, opt for an LMS that offers certification tracking as a built-in functionality. - **Integrations.** Though available as stand-alone solutions, certification tracking systems are part of the LMS market. And LMS software is part of the [human resource software](https://www.softwareadvice.com/hr/) market. That's why CTS solutions should offer open APIs or third-party integrations with tools used by your HR department, such as employee goal setting software and [performance management software](https://www.softwareadvice.com/hr/performance-review-software-comparison/). The integrations allow your HR staff to seamlessly export and import employee details from different systems, saving them the hassle of doing it manually. You should also check for integrations with other tools such as [ERP](https://www.softwareadvice.com/erp/) and [compliance management software](https://www.softwareadvice.com/compliance/). - **Pricing.** The pricing of certification tracking software depends on whether you choose a cloud-based or on-premise solution. Cloud-based tools have a subscription-based pricing model, where you pay a monthly or annual fee. This makes it an ideal, short-term choice for businesses with a limited software budget. On the other hand, on-premise solution vendors usually require an upfront, one-time license fee, which could be expensive for small businesses. When you're calculating the total software cost, check whether the vendor charges extra for priority phone support or adding new users to the system. * * * 1_Information on Software Advice's survey on technology trends:_ _Gartner conducted this survey in April and May 2017 among 699 U.S.-based SMBs with more than 10 employees and annual revenue of less than $100 million. The survey excluded nonprofit organizations. The qualified respondents are decision-makers or have significant influence on the decisions related to purchasing technologies for their organization._ ### Related Certification Tracking Software - [Customer Training Software](https://www.softwareadvice.com/customer-training/) - [Gamification Software](https://www.softwareadvice.com/gamification/) - [Healthcare LMS Software](https://www.softwareadvice.com/lms/healthcare-comparison/) - [Hospitality LMS Software](https://www.softwareadvice.com/lms/hospitality-comparison/) - [Learning Experience Platform Software](https://www.softwareadvice.com/lms/learning-content-management-system-comparison/) - [Learning Management System Software](https://www.softwareadvice.com/lms/) - [Microlearning Software](https://www.softwareadvice.com/microlearning/) - [Mobile Learning Software](https://www.softwareadvice.com/lms/mobile-lms-comparison/) - [Training Software](https://www.softwareadvice.com/lms/online-training-comparison/) - [Virtual Classroom Software](https://www.softwareadvice.com/lms/virtual-classroom-comparison/)