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brightwheel vs Tadpoles

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Updated December 22, 2025

brightwheel vs Tadpoles: Which is best for you?

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Starting Price

Pricing available upon request

$25.00

per month

Free Trial
Free Version
Screenshots
and Demo
Product Screenshot
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Product Screenshot
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Top Rated
  Features
Online Calendar
5.0
Faculty/Staff Management
4.92
Role-Based Permissions
4.80
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Daily Reports
4.59
Attendance Tracking
4.54
Parent Portal
4.36
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Integrations
QuickBooks Online
QuickBooks Online
Gusto
Gusto
Birdeye
Birdeye
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Pros / Cons
  • I like being able to pay through the app, being able to decide who to select for messages, like the ease of communicating with my son's school
  • It doesn't connect to the lesson plans, so when you take a picture of a lesson plan that has developmental goals/milestones on it, it doesn't automatically upload that photo and lesson plan to that kids' portfolio. And you have to input everything separately.
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  • Many features of Tadpoles were able to meet these expectations for us.
  • The help desk and customer service was extremely slow and getting back to us in a timely manner.
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Ease-of-Use
Highest performing feature
in the comparison
4.6/ 5
4.4/ 5
Value for Money
Highest performing feature
in the comparison
4.5/ 5
4.1/ 5
Customer Support
Highest performing feature
in the comparison
4.6/ 5
4.1/ 5
Functionality
Highest performing feature
in the comparison
4.5/ 5
4.2/ 5
Support Options
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Training Options
In Person
Live Online
Webinars
Documentation
Videos
In Person
Live Online
Webinars
Documentation
Videos
FrontRunners
FrontRunners 2026
N/A
Advisor
  Recommendations
N/A
N/A
Ideal Customer Size
Small
Medium
Large
Small
Medium
Large
Deployment Options
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad