About Virtuclock

Virtuclock helps childcare providers, preschool, or church programs handle student enrollments and automate administrative tasks on one easy-to-use platform.

All essential features you need without slowing down your busy day!

Self-check-in kiosk and time tracking systems - automate late fees, timesheet records, track payments, group announcements & notifications, individual & broadcast text & email messaging, accept parent signatures on sign-in, contactless check-in, and much more. Make the switch and become completely paperless!

We offer a Personalized customer service experience, Free Trial, Setup, Training & Support.

Sign up now and start using today. No demo to download, no wait time. Easy!


Read More

Supported Operating System(s):

6 Reviews of Virtuclock

Average User Ratings

Overall

5 / 5 stars

Ease-of-use

5.0

Value for money

4.5

Customer support

5.0

Functionality

4.5

Ratings Snapshot

5 stars

(6)

6

4 stars

(0)

0

3 stars

(0)

0

2 stars

(0)

0

1 stars

(0)

0

Likelihood to Recommend

Not likely

Very likely

Filter reviews by:

Sort by: Most Helpful | Most Recent

Showing 1 - 6 of 6 results

Do you use this product?Write a review

June 2021

Lourdes from Brighter Beginnings Playschool

Company Size: 1 employee

Industry: Education Management

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

June 2021

User-friendly and affordable

I am truly happy to have found this app for my playschool. This is exactly what I have been looking for to manage my small business's daily reporting and recording keeping. I can always export the files to my google sheet if needed for reporting. I will not switch to another provider as this software has given me the ease of use, affordability, and great features that I can't seem to find in others without breaking my budget. Best of all, I always get great customer service which I can reach out to any time through email. Response time is pretty quick and they assist me right away with my queries and precise instructions.

Pros

A few of the features I was able to utilize in this software that is most impactful are: - check-in and check-out - children's information such as date of birth, immunization records, allergy alert, notes to enter other details including their healthcare number in case of emergency - parents' details including emergency contact and safe pick up list Though there are other features that may be beneficial for others to use, for me those mentioned above are enough to make documenting information in my playschool as easy as possible. My daily record keeping is easy to manage. There is also an option to send text or email to parents using the app but I haven't tried that yet as I have my business phone and email that I use. But given these perks, I will be glad to try them someday!

Cons

I was able to try both their old software and the new one, I must say the new one is very intuitive. If there is one feature I missed about the old software is the ability to see the check-in highlighted in different color rather than plain black to easily distinguish who are the children already in attendance and not yet in. But the new software has only one option to press when checking in and out unlike the old one which is two buttons. This is a good upgrade for the new one since parents are not confused anymore about which button to press. Also, I would say daily email reporting does not show the name of the student being checked in or checked out, it will be great if the name is also included and not just the time.

Response from VirtuTools

Replied June 2021

Thank you for the review, Lourdes! We are please to hear our software solution is working well for your business. Let us know if there's anything we can assist you with!

June 2021

Danielle from Danielle’s daycare

Company Size: 1 employee

Industry: Education Management

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

June 2021

Highly recommended!!

I’ve had this software so I will say and it has been wonderful. Up until recently I haven’t had to use customer service and when I did they went beyond measures to help me. I could not thank [SENSITIVE CONTENT HIDDEN] and his customer service enough! He made sure I got everything I needed when the new app was installed, as well as thoroughly made sure I understood everything needed.

Pros

Very helpful in making sure my hours stay on track with my daycare families. It helps keep us organized and show proof my ratios teacher/children are organized. For a small self employed business like mine I’ve appreciated having virtu clock!

Cons

I truly can saying that there is nothing that I just like about this app. It’s easy to use, customer service is very helpful, and the website is everything I needed.

Response from VirtuTools

Replied June 2021

Thank you very much, Danielle, for your feedback! We appreciate the opportunity to serve you. Please call us whenever we can be of further assistance.

June 2021

Tiana from Etz Chaim Preschool

Company Size: 11-50 employees

Industry: Education Management

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Customer support

5.0

Functionality

4.0

June 2021

Development team is amazing!

So far the experience has been a pleasant one. [SENSITIVE CONTENT] has been extremely easy to work with and eager to meet our needs with this program!

Pros

We transitioned to the new version of Virtuclock just a few weeks ago and [SENSITIVE CONTENT] has been amazing to work with. Every suggestion and/or request we make, he tries to find a way to make it happen. We look forward to a long time relationship with this company.

Cons

I miss the customizable scheduling feature. While many companies have set schedules parents can choose from, we are extremely flexible and have multiple schedules to choose from (6 currently). It will be nice when the feature, to customize this daily to the child, is back.

Reasons for Choosing Virtuclock

I don't recall the name but this was our first venture into digital sign ins. I gathered information from multiple companies over a year ago and found Virtuclock to be the most cost effective and to have the majority of the features we needed.

Response from VirtuTools

Replied June 2021

Thank you very much, Tiana, for your feedback! We appreciate the opportunity to serve you. Please reach out to us whenever we can be of further assistance!

August 2021

Elisandra from S.A. Artesanias Guacurari

Company Size: 1 employee

Industry: Arts and Crafts

Review Source: Capterra


Ease-of-use

5.0

Value for money

3.0

Customer support

4.0

Functionality

4.0

August 2021

I highly recommend this application, it is great.

Pros

Facilitates the application on web, windows

Cons

The only thing against is that you have to pay in dollars

Response from VirtuTools

Replied August 2021

Thank you so much for your feedback, Elisandra! Please get in touch with our support team to discuss subscription options for your program.

June 2021

Janet from Troy Rec Before/After School Program and Smart Start Preschool

Company Size: 11-50 employees

Industry: Education Management

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

June 2021

Personalized service

Very good.

Pros

I have used this program for over two years. The app developer calls personally to discuss ways to make the program better and easier to use. When I have a suggestion, he is quick to figure out ways to implement it for user friendliness.

Cons

The developers are working on adding features to the bulk upload that will make it even easier.

Reasons for Choosing Virtuclock

Value and features

Response from VirtuTools

Replied June 2021

Thank you so much for your feedback, Janet! We appreciate you as a Virtuclock customer! Please let us know if there's anything we can assist you with.

July 2021

Brett from BASIS San Antonio Primary - North Central Campus

Company Size: 51-200 employees

Industry: Education Management

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

July 2021

Helped to completely change how we log out after school program!

Virtuclock helps our after school program to be efficient, regulated, organized, and is impressive from the families perspective.

Pros

I love being able to easily track checkout time.

Cons

I believe the date and time could be separated on the clock history to improve the ease of use.

Response from VirtuTools

Replied July 2021

Thank you very much, Brett, for your feedback! We are please to hear our software solution is working well for your business. Let us know if there's anything we can assist you with!