eSpace software


156 reviews(4.5/5)
156 reviews(4.5/5)

eSpace is a cloud-based facilities and maintenance management suite. It caters to schools, churches, offices, and the property and hospitality industries. Primary features include service and resource scheduling, equipment cataloging and tracking, inventory control, vendor management and asset management.

eSpace offers work order management and life-cycle calculator capabilities within a suite. Other features include work-order email notifications, reminders and alerts, data migration, depreciation schedules, tracking a resource’s remaining useful life and capital-reserve budgeting.

Users can manage events, maintenance activities and work orders. eSpace offers integration with Outlook, Google, Eventbrite and other COOL SPACE software modules such as HVAC scheduling and wifi monitoring.

eSpace is available with tiered monthly subscription pricing. The software also offers mobile apps for iOS and Android devices. Customer support is provided via email, through video tutorials, website wiki forums and over the phone.

Supported Operating System(s):
Web browser (OS agnostic)

156 Reviews of eSpace

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  • Verified Reviewer

    Number of employees: 201-500 employees

    September 2018

    A great software for managing office space!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I would highly recommend using this software if you are working in a small or large work space. It's efficient, easy to use, and makes communication easier across the board.

    Pros

    I love that it is a clear and resourceful software in managing office space! We use it in our ministry to reserve rooms, offices, and meeting spaces for meetings and events. It's helped us communicate with each other better and it's been a great resource in effectively using the space we have and sharing it among our entire staff. It's clear and easy to use for the most part!

    Cons

    There have been a couple errors and technological errors I've experienced, but nothing that wasn't easily fixed.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Jason from The Life Church

    Number of employees: 51-200 employees

    August 2018

    It keeps getting better

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    This software really listens to its customers and takes advice on how to make things better

    Cons

    The only con is that we don't use more features that they offer.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    May 2018

    I have used this program to reserve meeting rooms within an organization.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I like that this program is easy to access and that you can save meeting locations within a large organization.

    Cons

    Sometimes I have to double check to be sure my event is submitted because it requires an unnecessary extra step to submit.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Stephanie from Elevation Church

    May 2018

    Meeting spaces throughout the offices with high commodity areas to be saved with a large staff

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    This allowed our staff to secure smaller and quieter working space to navigate meetings and conversations that would not be ideal to have in our open space work environment.

    Pros

    This program is easy to navigate! All available spaces are visible and in the event that there is a conflict with a particular space, a notification alerts you of the conflict. You additionally can set up a recurring reservation for a particular space on a specific day.

    Cons

    It was easy to manage the spaces we had for staff to utilize. I can imagine if there were several other spaces to coordinate it could become cumbersome to stay on top of.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Chris from William Chrisman High School

    April 2018

    Costly, but will do what we need.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Easy to use and Customer service was good when needed.

    Pros

    Scheduling was easy and useful. The meetings aspect was nice and could set up a bunch, which was really nice. The biggest bonus was that it was really simple to use.

    Cons

    Can be costly, especially for smaller setups. Others complained about their calendars and other features, but we had no issues. It did seem to have unnecessary features too.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    April 2018

    Chris: Thank you for the feedback and input. We are constantly learning from our subscribers and would welcome any additional comments related to cost and the unneeded features. Thanks Tim Cool

  • Adam from CrossPointe Conference Center

    April 2018

    Overly complex and time-consuming

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Great tool for a company or facility that needs asset forecasting for budgeting. ERP that integrates event planning with work order management.

    Cons

    Unless you have someone entirely devoted to managing/administrating, it is too bulky for a small team and requires much more time to manage, thus decreasing efficiency .

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    April 2018

    Adam: Thanks for the candid feedback. I would welcome additional feedback as to the items would are overwhelming and what suggestions you may have for our team to consider. For example, we are in the process of writing a "QUICK RESERVATION" tool that will stream line the event creation greatly. Please tell John I said HEY and would welcome the opportunity to talk directly. Tim Cool

  • Kenji from Rock Church

    April 2018

    Complete

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    What I like most about this software is that it encompasses all the different types of programs and software we use in organization.

    Cons

    At this point I have nothing negative to say about this software as it has helped to save money by allowing us to terminate other software

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    April 2018

    Kenji....thanks for the kind words. I will be out at the Rock in May...anxious to be part of a worship service. Thanks Tim Cool

  • Lesha from Celebration Church

    March 2018

    Espace is a great tool that I enjoy using with our staff. It helps uncomplicated things!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It is an easy tool for our entire team to use, we can easily schedule different spaces out without any overlap or confusion. The calendar is there as well for us to have a bigger overview of what is going on in different ministries.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Lesha....thank for the kind words and your support! Let us know if we can further serve you and Celebration!

  • Fernanda from Boston Church of Christ

    March 2018

    Great experience!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It's a great software because it is comprehensive and yet compact and I love it that I can access my information remotely.

    Cons

    The only thing that annoys me is the need for logging in over and over again after being idle. I would like to log in in the morning and stay logged all day!

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Fernanda: Thank you so much for the review and the suggestion. I will have our team check on this. Tim Cool

  • Diane from Essex Alliance Church

    Number of employees: 51-200 employees

    March 2018

    User Friendly programs and customer support has been quick to respond to idea suggestions

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Our staff can easily use this program to schedule events so that the public can view it and that we can identify where events are being held. Running reports on areas is easy and a nice feature to have for end of year reviews.

    Pros

    The calendar is a quick and easy way for our staff to view room availability and what is happening in our buildings. We love the "room conflict" feature so there is an ease of reserving spaces without causing conflict with multiple users.

    Cons

    We wish there was a drop down feature on the calendar that you could choose the month and year without having to type it in or scroll through each month. Would also like an easier way to produce invoicing for clients who book rooms.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Diane: Thank you for the kind words and good suggestion. Thanks for your support. Tim Cool

  • Karen from Calvary Church of Santa Ana

    March 2018

    Easy to use - easy visibility of availability of rooms on campus.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I liked that we could set it up for our campus - rooms, vehicles, chairs, tables, etc all reserved in one place.

    Cons

    Online viewing reports do not work for our Custodial team. They need to see a day at a time with the details of each event.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Karen...great feedback. Can you let me know which report the custodians are using? I think we may have some other options for them to consider. Thanks Tim Cool

  • Rachel from Elevation Church

    Number of employees: 201-500 employees

    March 2018

    Does what it needs to do, but takes a while to get used to

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Ability to reserve a meeting space, both one-time or recurring

    Pros

    I can schedule spaces for meetings easily now that I understand how it works. It's also easy to make recurring reservations.

    Cons

    There are so many unnecessary features, so it takes a while to get used to the flow. It would be helpful if there was a base form with the minimum necessary features, with an option to build out more when relevant.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Rachel: thanks for the feedback. We are working on some simple forms to address your concerns. Could you clarify if the concern is with the event scheduling or work order management? Thanks Tim Cool

  • Lisa from CRB

    March 2018

    eSpace is used to manage the resources and space needed for on campus meetings and events.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Quickly and easily allows staff to customize singular and ongoing meetings/events. Public events are immediately added to our church calendar upon approval, which can be linked to event pages making it easy for our guests to access information. We use eSpace for it's most basic functions, but it's been an invaluable planning tool for scheduling, resources and setup for 40+ on campus meetings/events per week.

    Cons

    The latest update makes editing events and spaces more difficult than previous versions. Users often think they've complete the form without selecting the final submit button, leaving events in draft form and requiring follow-up.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Lisa...thanks for the review. Would love to learn more about which of the changes are causing the greatest confusion for your team. Thanks Tim Cool

  • Kevin from Southern Hills Christian Church / City Station

    March 2018

    I love it no more double booking

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    No more double booking and the customer is made to enter ALL the required info prior to submitting a use request.

    Cons

    I would like to be able to print the space use matrix that has all the rooms on the left side of the screen.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Kevin: Thanks for the great feedback. Could you elaborate a little more on the requested printing feature? What is the desired out come and use-case? That will help us know options to consider. Thanks Tim Cool

  • Roxy from Elevation Church

    March 2018

    this is super helpful to book rooms

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I love that when you use a big office space you can log in and see what the availability is to book a meeting room

    Cons

    i don't like that you have to create a mock event to see what the booking of a room rather than just looking at a room and see the availability

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Roxy: Thank for the feedback. We are working on some "quick review" features that we hope will help with your concerns. Thanks Tim Cool

  • Grace from Ironwood Springs Christian Ranch

    March 2018

    functional and easy to use for my purposes

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I'm able to communicate quickly and efficiently with my team through espace.

    Pros

    Its simplicity. It's very easy for me to quickly get online and put in a work request to the rest of our team.

    Cons

    Doesn't have as many functions as I would like. I would like to see us be able to use it for staff scheduling and building rental management.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Grace: Thanks for the great feedback. Would love to learn more about the features you would like to see and how you would like to see they integrate with the system. Thanks Tim Cool

  • Jessica from Celebration church

    March 2018

    So far it's been pretty amazing for our work management side and creating order with requests

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    Ticketing for work orders. It's a great way for following up on requests, seeing progress and communication between our team and the ministries for what they need

    Cons

    Hard to search sometimes or scroll though dashboard. If I try to go to another page it scrolls it to the top.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Jessica: Thank for the feedback. We will be reviewing your concerns and may have more questions for you. Thanks Tim Cool

  • Philip from Eco Express wash

    March 2018

    Espace is a great help ! Keeping the PMs. Ahead of schedule

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Easy to use, and allocate job assignments to certain groups and Supervisors Great format
    To post and easy to assign work orders.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Philip...thanks for the feedback. We appreciate your support. Tim Cool

  • Ryan from Wheaton Bible Church

    Number of employees: 51-200 employees

    March 2018

    Well made, easy to setup and use. Highly flexible software. Actively developed and supported.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Great work order and event management functionality.

    Pros

    The software has a low learning curve and is intuitive. Customer service is responsive and helpful. Work orders can be submitted without a login. Work orders can contain custom forms to aid in more complex or unique requests. eSpace has mobile apps for iOS and Android (most work order systems rely on mobile webpages too much). Great modules to support assets ("Equipment"), inventory, and recurring preventative maintenance work orders. System is actively being actively developed and upgraded on a regular basis. Web interface is well designed and spaced well to use with a tablet or 2in1 laptop computer. Low cost and easy payment options. eSpace functions well as a work order system and event management system which = less administrative work compared to managing 2 systems separately. Easy to setup the system without training, but setup training is provided at a low cost if needed. Overall its a great product supported by a great team. Though some functionality is lacking, I am betting that with time, eSpace will be able to turn their great system into a top competitor in the field.

    Cons

    The software is lacking some advanced functionality. There is some give and take to have an event management system and work order system tied together in one system. The list of rooms/spaces is truly a mess (very clunky to navigate, constant issues with users selecting multiple rooms by accident because it is not remotely intuitive). The Android app is slow to load work orders (seems to be due to the app attempting to load rooms/spaces). Customer service is responsive, but always tells you to go vote on features rather than giving timelines. Voting on a potential cool new feature is perfectly fine, but having to vote on critical functionality is simply an annoyance.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

    Response: Cool Solutions Group, Cool Solutions Group

    March 2018

    Ryan: Great Feedback. Would love to hear more about what WBC sees as critical functionality. That will help me and our team determine priorities for all out subscribers. Also, we do offer some custom coding options for clients that need features that may not be on the "road-map". Thanks Tim Cool

  • Verified Reviewer

    Number of employees: 1,001-5,000 employees

    March 2018

    I love the HVAC integration! Adjusting the thermostat has never been easier.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I love the opportunity the software provides me to manage facility features from wherever I have my laptop!

    Cons

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
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