eSPACE 2026: Benefits, Features & Pricing

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Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

eSPACE

4.4

(424)

Pricing

Starting at $99.00 per month

About eSPACE

eSPACE is a cloud-based facilities and maintenance management suite, tailored specifically for churches, houses of worship and private schools. It offers event/facility scheduling and registration, billing and invoicing for space rentals, major system integrations for operational efficiency, work order management and life cycle management. The platform's work order management system is robust and intuitive, offering features such as email notifications, reminders, alerts, data migration, depreciation schedules, tracking of resource's remaining useful life and capital-reserve budgeting. These functionalities allow for meticulous asset management and proactive maintenance planning.

One of the key value propositions of eSPACE is its ability to integrate seamlessly with various facility systems. The platform offers advanced HVAC automation, allowing for energy-efficient operation and cost savings. This feature is particularly beneficial for organizations looking to reduce their carbon footprint and operational expenses. Additionally, the integration with digital signage and door access control based on room schedules and events enhances security and ensures that facilities are used o...

eSPACE Screenshots

eSPACE Pricing and Plans

Starting price: $99.00 per month

Free Trial

Free Version

Basic (Event Scheduler)

$99.00

flat rate, per month

Plan includes:

1 Location
50 Events per month
100 Spaces/Resources/Services
1 Floor Plan
1 Custom Layers

Premium (Event Scheduler)

$174.00

flat rate, per month

Plan includes:

200 Events per month
200 Spaces/Resources/Services
3 Locations
15 Floor Plans
75 Custom Layers
Public Events Forms
Life Cycle Calculator

Ultimate (Event Scheduler)

$275.00

flat rate, per month

Plan includes:

300 Events per month
300 Spaces/Resources/Services
5 Locations
Unlimited Floor Plans
Unlimited Custom Layers
Billing and Invoicing
Public Events Forms
Life Cycle Calculator
Space Configuration Builder

Basic (Work Order and Asset Management)

$99.00

flat rate, per month

Plan includes:

1 Location
100 Equipment & Spaces
50 Work Orders per month
1 Floor Plan
1 Custom Layers

Premium (Work Order and Asset Management)

$175.00

flat rate, per month

Plan includes:

Up to 3 Locations
200 Equipment & Spaces
200 Work Orders per month
15 Floor Plans
75 Custom Layers
Operational Cost Tracker
Inventory Management
Life Cycle Calculator

Ultimate (Work Order and Asset Management)

$275.00

flat rate, per month

Plan includes:

Up to 5 Locations
400 Equipment & Spaces
300 Work Orders per month
Unlimited Floor Plans
Unlimited Custom Layers
Asset Pro
Vehicle Pro
Space Configuration Builder

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eSPACE Features

Popular features found in Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Sync
Customer Database
Group Scheduling
Mobile Access
Reminders
Self Service Portal
Timesheet Management
More features of eSPACE
Access Control
API
Asset Lifecycle Management
Asset Tracking
Availability Management
Calendar Management
Conferences/Conventions
Contractor Management
Customizable Forms
Customizable Reports
Data Import/Export
Dispatch Management
Employee Management
Employee Scheduling
Equipment Tracking
Event Management
Event Scheduling
Exhibit/Vendor Management
Facility Scheduling
Inspection Management
Inventory Control
Inventory Management
Inventory Tracking
Job Management
Maintenance Management
Maintenance Scheduling
Multi-Location
Preventive Maintenance
Real-Time Notifications
Real-time Scheduling
Recurring Appointments
Registration Management
Reporting & Statistics
Resource Scheduling
Room Block Management
Room Booking
Scheduling
Service History
Task Scheduling
Technician Management
Third-Party Integrations
Ticketing
Vendor Management
Weddings/Parties
Workflow Management
Work Order Creation
Work Order Management

eSPACE Integrations

Microsoft Outlook

Gmail

Brivo Access

One Church

Rock RMS

Churchteams

See all 10 integrations

eSPACE User Reviews

Overall Rating

4.4

Ratings Breakdown

52%

39%

Secondary Ratings

Ease of Use

4.2

Value for money

4.4

Customer support

4.6

Functionality

4.2

Verified

Reviewer

Religious Institutions

201-500 employees

Used weekly for less than 2 years

Review source

Reviewed December 2019

Mostly Great

eSpace helps make sure everyone is on the same page regarding the spaces we utilize throughout the different parts of our organization. Helps de-silo departments.

Ratings Breakdown

Ease of use

Previously 4

Functionality

Previously 5

Pros:

All-in-one facilities planning calendar that integrates everything down to number of chairs and when the HVAC needs to to turn on.

Cons:

Sorting, downloading, and curating particular calendars that don't show EVERY event doesn't seem to be an option, which can be frustrating. Tiered events that could be exported in a user-friendly, calendar-style format would be ideal.

Erik H.

Verified reviewer

Religious Institutions

51-200 employees

Used daily for less than 2 years

Review source

Reviewed March 2018

eSPACE makes all our facility work possible!

Modernized our work order system. Standardized the information our set up teams receive about each event.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is the most comprehensive and easiest to use facility management software I have ever used. We have been able to improve our event set up progress both in accuracy (not missing a resources) and on time completion (having the set up ready). Our housekeeping team has been able to utilize the Maintenance PM feature to modernize how we know what to clean when. Before this feature daily lists had to be created to each housekeeper which often changed week to week. Now each housekeeper can access their daily work order which is recurring week to week. The customer support is also great! Any issue I have has been resolved quickly or implemented as a future development making the software better for everyone.

Cons:

Sometimes changes occur or new features are added that you hear very little about. Also if Items from the post idea wall get enough votes to be implemented send a notification and reward the users who have ideas implemented.

Vendor Response

Erik....thanks for the feedback. Would love to know what added information we could provide you in addition to the WHAT'S NEW notifications. We want to make sure you are getting what is needed. Thanks Tim Cool

Replied March 2018

Brenda C.

Religious Institutions

11-50 employees

Used daily for less than 2 years

Review source

Reviewed November 2018

Great to use

This has provided us a means to quickly and easily report specific building/space issues and route them to the correct teams to resolve. Also, has provided a great system for reserving transportation vehicles across many facets of the organization. Scheduled maintenance and inspections has enabled maintenance team performance.

Ratings Breakdown

Ease of use

Previously 4

Value for money

Customer support

Previously 5

Functionality

Previously 5

Pros:

Ease of setup and train users in their specific functions

Cons:

Figuring out Admin/subadmin roles and how they apply to our organization

Allison K.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed February 2019

eSPACE for the workplace is a life saver

Ratings Breakdown

Ease of use

Functionality

Pros:

This uniform way of reserving rooms, set-ups, and supplies has made our massive business extremely happy. While each step clearly states what is needed, the best part is the attention to detail for each personalized request.

Cons:

I have never understood the struggle with working with eSPACE until I had to help an employee over 50+. She did not grow up in the "everyone has a computer" stage of life and has struggled with the multitude of steps to make reservations. Now, we could have trained her better, but the more complicated your reservations are the more steps to complete it.

Vendor Response

Allison....great feedback. Thank you for sharing. We would welcome additional feedback on how we might streamline the process. As a side note, has that employee been shown the QUICK EVENT CREATE? Here is an article that might be useful. - https://intercom.help/espace/event-management/creating-events/quick-event-create Let us kn ow if we can help further. Tim Cool

Replied February 2019

Steve R.

Verified reviewer

Used daily for more than 2 years

Review source

Reviewed March 2018

Great event reservation and work order tool.

very satisfied, always updating, the espace team is consistently sends updates and to the platform that makes it more user friendly

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have a high number of events and it helps us manage two campuses effectively. We utilize almost every space on campus for meetings and events and it allows us to not overbook areas. Just recently started using Work Order Management and very pleased. It helps streamline my teams efforts and makes them more productive.

Vendor Response

Steve....thank you for the review. Let us know if there is anything else we can do to serve you. Tim Cool

Replied March 2018

Alexus M.

Verified reviewer

Religious Institutions

201-500 employees

Used daily for less than 2 years

Review source

Reviewed November 2018

eSPACE Review

Ratings Breakdown

Ease of use

Functionality

Pros:

Being able to reserve a room and saying what is needed.

Cons:

A person can reserve a room, even if someone was in that room first. Creating awkward conversations when both parties show up.

Vendor Response

Alexus: Thank for the feedback. I would suggest that you get with Landon or Bernie about your concerns. The system is set up to not allow conflicts....but it must be set up that way in the churches SETUP section. If you are having double bookings, then that is a setting that can be adjusted on the church's side. Let me know if we can assist in setting this up Tim Cool tim@coolsolutionsgroup.com

Replied November 2018

Steve K.

Verified reviewer

Religious Institutions

201-500 employees

Used daily for less than 2 years

Review source

Reviewed November 2018

My review

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The flexibility and automatic features that it has.

Cons:

I wish it was able to connect to more of the other devices we use around the building without the need to build our own code.

Vendor Response

Steve...thanks for the feedback. I would love to hear more about the other devices you all would like to connect to. We can connect to HVAC, Digital Signage, Door Access and many other devices if there is an API we communicate with. Feel free to reach out to me direct if you want to explore further. Thanks Tim Cool tim@coolsolutionsgroup.com

Replied November 2018

Lauren L.

Verified reviewer

Religious Institutions

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed April 2019

Great Planning Tool

Our overall experience with eSpace has been satisfactory. It's an amazing tool that really helps our staff be on the same page.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

We have used eSpace for years and love how we can all be on the same page about what areas of our building is being used. My favorite feature though is being able to embed the calendar on our website.

Cons:

There are times where the notifications are wonky. I'll get emails to approve an event that isn't something that I'm responsible for. That may be an internal issue, but that's the only complaint I can think of.

Vendor Response

Thank you Lauren for the kind words and comments.

Replied April 2019

Robert W.

Verified reviewer

Religious Institutions

51-200 employees

Used other for less than 2 years

Review source

Reviewed March 2018

Many features but too many steps for Work Order entry.

Everything entered is in one place.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It has a myriad of functionality. It is organized and intuitive and will do a great job tracking work orders. It also allows for uploading documents which is useful to attach warranties and pictures.

Cons:

The access structure levels makes it hard to know what you are actually getting for your money. Also there is nothing simple about the work order entry. Too many fields to fill out to get a basic order entered. Only useful for current entry. Sometimes it would be nice to add a workorder from last week for tracking purposes but it only accepts current date.

Vendor Response

Bob: thanks for the great feedback. Would you mind sharing what would make the Work Order entry process more streamlined for you all? Thanks Tim Cool

Replied March 2018

Jordan H.

Verified reviewer

Religious Institutions

201-500 employees

Used weekly for more than 2 years

Review source

Reviewed March 2018

Easy to use, chat functionality is helpful, and always responsive if I have any issues.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I think the best thing about the software is that I ma quickly and easily able to keep our team organized, focused, and as effective as possible simply with a few keystrokes to ensure that we have a great space to work.

Cons:

Some of the questions in the reservation process seem redundant. It feels like I have a few to many screens to click through in order to complete the reservation process.

Vendor Response

Jordon....great feedback. Would love to learn which questions feel redundant. Always love learning from our clients. Thanks Tim Cool

Replied March 2018

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