# Expansive Software Reviews, Demo & Pricing - 2026 > Review of Expansive Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/cmms/expansive-profile/reviews --- [Home](https://www.softwareadvice.com/) / [Maintenance Management Software](https://www.softwareadvice.com/category/4390-maintenance-management/) / Expansive Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview # Expansive 2026: Benefits, Features & Pricing Wondering if Expansive is right for your organization? Our Maintenance Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Expansive 4.7 [(28)](https://www.softwareadvice.com/cmms/expansive-profile/#reviews) Pricing Starting at £10,000.00 per year ### About Expansive Expansive is a cloud-based computer-aided facility management software that helps businesses handle work orders and streamline asset lifecycle operations via a unified portal. The platform allows users to track the status of their assets, manage maintenance requests, create service contracts, and more. Expansive is available as a SaaS solution or on-premise and can be used to manage assets in both public and private facilities. Users can also export data from Expansive into third-party applications such as Microsoft Excel. It also offers a mobile app for field technicians to use when conducting inspections. Expansive enables users to create custom forms, conduct remote device management, and more. The software features a mobile app, which allows users to access their data from anywhere on any device. Wondering if Expansive is right for your organization? Our Maintenance Management Software selection experts can help you in 15 minutes or less. ## Expansive User Interface ## Popular Expansive Alternatives Main Product Expansive 4.7 [(28)](https://www.softwareadvice.com/cmms/expansive-profile/#reviews) Ratings Breakdown - 4.86Ease of use - 4.52Value for money - 4.88Customer support - 4.43Functionality Pricing Starting at £10000.00 per year Get Price Alternative Product [MaintainX](https://www.softwareadvice.com/cmms/maintainx-profile/) 4.8 [(1047)](https://www.softwareadvice.com/cmms/maintainx-profile/reviews/) Ratings Breakdown - 4.79Ease of use - 4.65Value for money - 4.83Customer support - 4.56Functionality Pricing Starting at $25.00 per month Get Price Alternative Product [Limble](https://www.softwareadvice.com/cmms/limblecmms-profile/) 4.8 [(755)](https://www.softwareadvice.com/cmms/limblecmms-profile/reviews/) Ratings Breakdown - 4.79Ease of use - 4.69Value for money - 4.90Customer support - 4.65Functionality Pricing Available upon request Get Price Alternative Product [Maintenance Connection](https://www.softwareadvice.com/cmms/maintenance-connection-profile/) 4.4 [(444)](https://www.softwareadvice.com/cmms/maintenance-connection-profile/reviews/) Ratings Breakdown - 4.27Ease of use - 4.18Value for money - 4.38Customer support - 4.30Functionality Pricing Starting at $110.00 per month Get Price Alternative Product [Fracttal One](https://www.softwareadvice.com/cmms/fracttal-profile/) 4.6 [(1783)](https://www.softwareadvice.com/cmms/fracttal-profile/reviews/) Ratings Breakdown - 4.53Ease of use - 4.34Value for money - 4.54Customer support - 4.53Functionality Pricing Available upon request Get Price Alternative Product [eMaint CMMS](https://www.softwareadvice.com/cmms/emaint-x3-profile/) 4.5 [(419)](https://www.softwareadvice.com/cmms/emaint-x3-profile/reviews/) Ratings Breakdown - 4.25Ease of use - 4.29Value for money - 4.46Customer support - 4.39Functionality Pricing Available upon request Get Price ## Expansive Pricing and Plans Starting price: £10,000.00 per year Free Trial Free Version Starting £10,000.00 flat rate, per year No plan information available Confused about pricing? 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Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Expansive Features - Popular features found in Maintenance Management Billing & Invoicing Calendar Management Document Management Inspection Management Inventory Management Scheduling Service History Technician Management Third-Party Integrations Vendor Management - More features of Expansive Access Controls/Permissions Activity Dashboard Activity Tracking Alerts/Notifications API Asset Lifecycle Management Asset Tracking Audit Management Audit Trail Automated Scheduling Barcode/Ticket Scanning Barcoding/RFID Budgeting/Forecasting Checklists Commercial Properties Communication Management Compliance Management Contact Database Contact Management Contract/License Management Contractor Management Corrective and Preventive Actions (CAPA) Cost Tracking Customer Database Customizable Fields Customizable Forms Customizable Reports Data Import/Export Dispatch Management Document Storage Drag & Drop Equipment Maintenance Equipment Management Equipment Tracking Facility Asset Management Facility Scheduling Fixed Asset Management For Schools GPS Historical Reporting Incident Management Invoice Management Job Management Job Tracking Maintenance Management Maintenance Scheduling Mobile Access Monitoring Multi-Location Parts Management Predictive Maintenance Preventive Maintenance Purchase Order Management Quotes/Estimates Real-Time Data Real-Time Notifications Real-Time Reporting Recurring Appointments Reminders Reporting/Analytics Reporting & Statistics Resource Allocation Routing Safety Management Search/Filter Service Request Management Space Management Status Tracking Task Management Task Scheduling Visitor Management Warranty Tracking Workflow Management Work Order Creation Work Order Management ## Expansive Integrations Workday Financial Management Integration rated undefined from -1 review Sage Accounting Integration rated undefined from -1 review Dynamics 365 Integration rated undefined from -1 review Basware Integration rated undefined from -1 review Dynamics 365 Business Central Integration rated undefined from -1 review ## Expansive User Reviews Overall Rating 4.7 Ratings Breakdown 5 71% 4 29% 3 0% 2 0% 1 0% Secondary Ratings Ease of Use 4.9 Value for money 4.5 Customer support 4.9 Functionality 4.4 Have you used Expansive and would like to share your experience with others? Gemma L. Verified reviewer Education Management 1001-5000 employees Used daily for less than 2 years Reviewed June 2026 Expensive support grandir uks Facilities team 5 my experience with Expansive has been brilliant from going from working in spreadsheet paper based emails to having everything now on expensive everything being factual everything having some accountability for it being completed or having the correct status is really useful especially with the portfolio of our eyes it can become quite tedious when you scrolling through emails or scrolling through spreadsheets so I have any all the a few clicks is brilliant I know that the nurseries are have really welcomed Expansive through them now having the visibility of Site to see again having the ability to raise work orders it’s helped with our emergency work order process so now the Nurseries can log things directly to the contractor they click it’s an emergency work order which Avoids the triad element so yeah it’s really really beneficial to grandir having expensive Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: The flexibility to assign or hold a work order and to see upcoming work orders and also to be able to feel like I have some control over what is going on within my properties and I’m in the no with any issues that they have. I also like that we have frequent meetings with \[sensitive content hidden\] our account manager and he shows us the new upcoming features gives us a lowdown of how we can use it. He knows what we use on our system and he knows what feature is going to best support us can so he can influence our usage. As I mentioned previously the use of being able to book work orders together to put through as an FJR is very good to have the payment only option for the Facilities job requests this gives us a ability to book orders and set as a day rate rather than a callout charge which One supports our budget management and also gets the best value for money and time use for the operative and the Nurseries. Expensive is really easy to use when you know how to so to start with It looks very daunting but if you break it down into bite-size chunks and you do your nonnegotiable first as to what your key aspects of using expensive was For and then you start building on that you start to find a rhythm and you start to find that every process of everything that you build into Expansive is quite similar in the process of building it for example adding contractors onto the portfolio and the database is really simple. You can add the email address and you can send them the welcome link they can go through it. We always direct the contractors once they’ve added that their profile that they check out the Help section and they watch a few videos just to get a feel for how to use expensive that’s a really welcome feature that’s on expensive that you’ve got training at a couple of clicks of a button again Everybody within Expansive is very supportive. If we need to raise a ticket we will raise a ticket and someone will come back to us on it. The nurseries are very happy with expensive and yeah overall it’s been a great experience so far. Cons: Within our set up we have an F J R procedure and a project procedure which is a little bit of a work around that element needs some extra work as it is very time-consuming linking all the work orders to One F J R payment type and also creating application applications for Projects And them being a lot of applications that need to be created and a lot of steps that need to be followed another thing would be when we create a work order following attendance from a job the subject type at the top sites follow on work order automatically it doesn’t give you that prompt to change it so when I’m reviewing quotes I have a lot of Follow on Work order request which then I need to then dig into the main work order whereas if it prompt you to change that when you create the work order linked then that would be a lot better and very time efficient Reasons for choosing Expansive Expensive was more for the client rather than the contractor which is what we liked this give us the ability to own our own Kath system but also to customise it with features that we needed that isn’t just the case of one size fits all Read More JY Jim Y. Verified reviewer Retail 1001-5000 employees Used daily for less than 2 years Reviewed June 2026 From Email inbox to Expansive FMS 4 Overall the Expansive FMS has revolutionised how our Facilities department operates with much more viability on compliance, costs and contractor performance. The team are able to see notifications and follow jobs through from start to finish ensuring that these are completed more efficiently. Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: The user interface is very easy to navigate and much more user friendly than previous FMS systems used and reviewed Cons: Data input is a lengthy process with a number of areas requiring manual input. Would be better if more bulk upload options were available for attachments such as property floor plans etc. Reasons for choosing Expansive User interface was much easier to navigate and options at site level simple for staff to understand. Ongoing development and improvements as part of the package also benefited continual improvement Read More AK Andrew K. Verified reviewer Leisure, Travel & Tourism 201-500 employees Used daily for less than 2 years Reviewed June 2026 Strong and adaptable FM system 4 Overall well used but still work to get contractors to use it correctly and get internal technician to use it comfortably. Ratings Breakdown 5 Ease of use 3 Value for money 5 Customer support 3 Functionality Pros: The connectivity of works orders linked to daily building checks or a compliance inspection is really good. A easy to use platform for staff to understand and buy into. Very adaptable work flows. Cons: Contractor onboarding and induction. A bit of work is required to get contractors to use it correctly. Worth a welcome email with tutorial videos sent to contractors when they join. They don’t all use the dashboard effectively. Integrations to zero haven’t been completed as hoped. Not as simple as proposed to me during the procurement stage. Read More NM Nicola M. Verified reviewer Food & Beverages 51-200 employees Used daily for less than 2 years Review source Reviewed October 2025 Streamlined Property Management with Expansive FM 5 Expansive provides so much flexibility compared to other CAFM systems I have worked with which is a key factor. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: Expansive FM makes our property issues easier to log, faster to resolve, and more transparent—keeping you, the contractor, and the property team all in sync. Cons: The reporting extracts from Expansive are missing some elements we require however the new analytics platform will alleviate this in the long term. Reasons for choosing Expansive I was not involved with the decision of which CAFM we used. Reasons for switching to Expansive To give back the sites more control over their own maintenance Read More LB Louis B. Verified reviewer Health, Wellness and Fitness 5001-10000 employees Used daily for less than 6 months Reviewed December 2024 Review of Expansive CAFM System 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The launch of the Expansive CAFM system has been a transformative step for David Lloyd Clubs, offering both a streamlined approach for our UK clubs and unprecedented oversight across our European regions. For the first time we will be operating as one, across our clubs in the UK and Europe. As Maintenance Compliance Manager, this system has significantly enhanced our ability to track and manage maintenance activities, ensuring consistent high standards across the business. One of the key benefits of Expansive is the visibility it provides into our operations across Europe. For the first time, I have full oversight into the maintenance activities and compliance metrics of all our European clubs, enabling us to standardise processes and improve efficiency. This visibility ensures we can act quickly and decisively across borders, without losing sight of the individual needs of each location. In addition to the European oversight, Expansive will bring a more streamlined approach to our entire estate including all 105 clubs in the UK. By centralising all maintenance data into one easy-to-use system, it’s now simpler to manage work orders, track inspections, and ensure that we are meeting our compliance requirements. A standout success has been the smooth launch of Expansive in our Dutch clubs. The implementation was seamless and the support from the team at Expansive has been excellent throughout. Thank you, Team Expansive! Cons: I am yet to come across anything I do not like, \[sensitive content hidden\] has done an excellent job in ensuring the product meets the needs of the business, making amendments when necessary. Reasons for switching to Expansive We needed a system that could incorporate our European clubs. We switched from Access Maintain which wasn't included in your list. Vendor Response Thank you Louis, it's been such an enjoyable and successful roll out and we look forward to supporting you in the next phases 🚀 Replied December 2024 Read More JR Jay R. Verified reviewer Health, Wellness and Fitness 1001-5000 employees Used daily for less than 2 years Reviewed November 2024 What Every Facilities Manager Needs! 5 A lot better than our previous CAFM system, due to a more customised notification system but more importantly great support from Expansive. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The dashboard layout, very easy to use. The internal maintenance dashboard to track jobs and costs. Expansive makes commutations with contractors easy and very manageable Cons: To reply on support to make any changes to the dashboard Reasons for choosing Expansive We felt that Fixflo was an off the self product with limited customisation and due to our portfolio we needed a system that could be adapted to our requirements Reasons for switching to Expansive The notification system in Mainteno is poor resulting in missing jobs, SLAs and contractor notes Vendor Response Thank you for your support and kind comments Jay. We look forward to our continued partnership. Replied November 2024 Read More HG Hayley G. Verified reviewer Child Day Care Services 51-200 employees Used daily for less than 12 months Reviewed October 2024 Expansive - Busy Bees user 2024 5 Once all information was imputed and we started using the system, we was able to work alongside expansive to add and make changes to suit our business, Expansive has enabled us to streamline our requirements to suit our business, for all and provide real time communication. Ratings Breakdown 5 Ease of use 5 Value for money 4 Customer support 5 Functionality Pros: Expansive has helped our company to streamline Statutory Compliance, PPM services and reactive services, to have real time viewing of open jobs and 360 communication with our center's and service providers to have complete visibility on all works and status of each job raised. Cons: Preparing all the data to be uploaded before scheduled start date took a while to double check but this enable all data being added was correct and had the ability to change afterwards if needed. Reasons for switching to Expansive We needed a system that could grow with our business and required a system to be able to invert face over multiple platforms, we needed functions to simplify invoicing and see all linked works orders. Vendor Response Thank you for your support and partnership. There's plenty more to come and we're excited to continue our journey together. Replied October 2024 Read More MB Mitch B. Verified reviewer Restaurants 1001-5000 employees Used daily for less than 2 years Reviewed June 2026 Expansive: More Than Just a CAFM System 5 Our overall experience with Expansive has been very positive, and a huge part of that is down to \[sensitive content hidden\] and the customer operations team. \[sensitive content hidden\] has been instrumental in driving our partnership forward — she's proactive, knowledgeable, and genuinely invested in making sure we get the most out of the platform. With continued momentum on the roadmap, Expansive has everything needed to be the leading CAFM platform in the market. Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: We have had a very positive experience with Expansive's offering. The CAFM system is intuitive and has become central to our facilities operations. In particular, the asset management and PPM functions have transformed how our team plans and executes maintenance. The pace of innovation at Expansive is impressive. The AI features feel thoughtfully designed, and the budget planning insights tool has become invaluable for our financial forecasting. It is clear that \[sensitive content hidden\] have built a product they believe in, and their active involvement in the roadmap gives us great confidence in the platform's direction. Cons: Currently, there is no currency conversion option available in the insights tool, which requires us to manually check reports country by country to see an overall estate financial view. Read More MC Michelle C. Verified reviewer Entertainment 201-500 employees Used daily for less than 6 months Reviewed June 2026 A user friendly platform that will streamline your processes 5 The platform has made job and budget management much more streamlined and far less manual saving numerous hours of admin labour and increased visibility of all jobs across our company. Ratings Breakdown 5 Ease of use 3 Value for money 4 Customer support 4 Functionality Pros: The various interfaces for all users are extremely user friendly and has streamlined our processes and saved endless hours of labour Cons: No ability to highlight preferred suppliers for job types to reduce who is presented for assigning jobs to or at least present them in a different order to alphabetical Read More RH Richard H. Verified reviewer Logistics and Supply Chain 5001-10000 employees Used daily for less than 6 months Reviewed November 2024 CAFM, Partnernof choice 5 The journey as been made easy because of the team, \[sensitive content hidden\] is customer orientated and listens carefully, great team👍 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The adaptabilty, customization and the user experience, with the power to performance manage the suppliers was impressive but also many more key features that drew me to Expansive Cons: There was nothing to dislike, i was impressed with Expansive Vendor Response Thank you Richard for your partnership and support. We look forward to the future with you! Replied December 2024 Read More Showing 1 - 10 of 28 Reviews Load More Reviews ## Expansive Popular Comparisons [MaintainX vs Expansive](https://www.softwareadvice.com/cmms/expansive-profile/vs/maintainx/)[Limble vs Expansive](https://www.softwareadvice.com/cmms/expansive-profile/vs/limblecmms/)[Maintenance Connection vs Expansive](https://www.softwareadvice.com/cmms/expansive-profile/vs/maintenance-connection/)[Fracttal One vs Expansive](https://www.softwareadvice.com/cmms/expansive-profile/vs/fracttal/)[eMaint CMMS vs Expansive](https://www.softwareadvice.com/cmms/emaint-x3-profile/vs/expansive/) ## Other Top Recommended Maintenance Management Software [MaintainX](https://www.softwareadvice.com/cmms/maintainx-profile/) **4.8** (1047) Recently recommended **201** times [Coast](https://www.softwareadvice.com/product/246342-Coast/) **4.7** (101) Recently recommended **140** times [Click Maint CMMS](https://www.softwareadvice.com/cafm/click-maint-cmms-profile/) **4.8** (122) Recently recommended **122** times [Fiix](https://www.softwareadvice.com/cmms/fiix-profile/) **4.5** (628) Recently recommended **107** times Stuck Between Options? 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