MaintenanceEssentials Pro by SchoolDude


SchoolDude offers maintenance and facilities management software to K-12 public and independent schools, colleges, and universities. SchoolDude designed a robust suite of applications to manage all aspects of maintenance including building automation, capital planning, facility scheduling, energy, and transportation management.

SchoolDude’s maintenance management software is completely scalable and is utilized by school districts, college and universities of all sizes across North America, Europe, and Asia. The solution helps to streamline the process of scheduling reactive and preventive maintenance, tracking inventory usage, responding to critical system alarms and planning future capital needs.

With SchoolDude, all communication and work status updates are completely automated, and requests are automatically routed to the proper member of the maintenance team. SchoolDude’s reporting functionality provides the real-time snapshot of the maintenance department's workload, including work order completion time, labor hours and purchases.

The solution is suitable for schools, colleges, and universities seeking a maintenance or facilities management system that can streamline and organize all maintenance procedures and requests. SchoolDude Maintenance Management solution is a web-based solution that requires no IT set-up or infrastructure and is a competitive option with a low total cost of ownership.

Supported Operating System(s):
Web browser (OS agnostic) , Windows 8 , Windows 10

55 Reviews of MaintenanceEssentials Pro

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  • Abhi from ASU

    Specialty: Government

    Number of employees: 11-50 employees

    January 2018

    Packed with good features but yet to realize its max potential of varied applications

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The software has got great features packed and synced in perfectly for any Building Management System to manage soundly. Work Orders and Change Orders are created and managed with so much ease!

    Cons

    It still has got some navigation issues to resolve and make things inside more simpler and way better!

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Arnold from NH Plastics, LLC

    Specialty: Manufacturing

    Number of employees: 51-200 employees

    December 2017

    Awesome solution to any business that wants to organize assets and maintain them.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Been very helpful every step. Not pushy but follow up on details and commitments.

    Pros

    Great support and attitudes. Very pleasant and yet professional. Every step has been planned and they help to steer us in the right direction.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Cheri from NMT

    Specialty: Education

    Number of employees: 201-500 employees

    October 2017

    Suddenly going downhill

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I'm afraid SchoolDude has stretched itself too thin and is getting ready to implode. Sooooooo many problems this year. These problems that belong to SchoolDude are truly having a negative impact here.

    Pros

    When it worked right, which was before 2017, the inventory direct was a great tool for our Warehouse (over 4000 items). Before 2017, when things started going haywire, the PM direct was good; it could have been better. The Maintenance Direct still seems to be working.

    Cons

    In March of 2017 I do not know what changed; support has never been great but we started having all kinds of bizarre problems and most have not been fixed. The problems have been turned over to their developers......where they stay I guess.

    This review was submitted organically. No incentive was offered
    Review Source
  • Ohchang from Westminster Theological Seminary

    Specialty: Education

    Number of employees: 51-200 employees

    June 2017

    Easy but notification function is not always working

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    The most positive feature is that it allows users to track easily the history of work orders, that is, when they are ordered and done.

    Cons

    When a work is ordered, the most important thing would be the notification timing. Unfortunately, though I set up notifications, it didn't work and got in trouble sometimes.

  • Ruth from Western Oklahoma State College

    Specialty: Education

    May 2016

    Better than what we were using

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    User Friendly for both techs and requester to make work orders.

    Cons

    The reports do not allow for various options I may wish to use to generate a report and entering of work orders as an administrator is very time consuming. Would also like to attach a file when creating a work order, not have to save it first then go back and upload file.

  • Tyler from Coastal Carolina Community College

    Specialty: Education

    May 2016

    It works pretty well.

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    The submitters seemed to like this system better than our new system.

    Cons

    Raising cost with out raising services or my student population going up.

  • Dale from Pacific Union College

    Specialty: Education

    June 2015

    Wonderful and Amazing

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    The Product is easy to use, and has wonderful reporting capabilities. Since the product is web based it can be accessed from anywhere. Since the product is web based School dude has the capability to do comparisons on how you are doing in relation to the rest of the world. This shows me what areas we need to improve on and what areas we are doing great on.

    Cons

    We cannot have a work order assigned to more than one person. Can you guys please change this?

  • Margaret from Centerpoint High School

    Specialty: Education

    June 2015

    School Dude

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    The screens are easy to follow, most of the time it uses drop down boxes for filling out information. We use three products from School Dude. Maintenance, IT Direct and Trip direct. All three of these are very easy to use.

    Cons

    At times there are too many boxes that are required to be filled out.

  • Joe from Pine Crest School

    Specialty: Education

    June 2015

    It's a great product!....

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I like the warehouse affect being able to put all the information that you have in the warehouse and match the warehouse product to the job...

    Cons

    I like it the way it it is you don't have to change a thing....

  • Kary from Pine Crest School

    Specialty: Education

    June 2015

    MaintenanceDirect Time Saving and effective.

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    Maintenance Direct keeps my jobs organized, employees efficient and customers happy.

    Cons

    Because it's so easy for everyone put in work orders.

  • Michele from Tuscarora School District

    Specialty: Education

    May 2015

    Schooldude Administrator

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    Very helpful. Your staff is courteous and knowledgeable. Complimentary training I received.

    Cons

    There is a difference in community users and in house users.

  • Delvis from Camden City School District

    Specialty: Education

    April 2015

    School Dude Rocks!

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    To have the ability to be highly efficient in terms of tracking work orders throughout the district and the accessibility to run reports; simply because all the information is recorded accurately.

    Cons

    That once an Administrator's role has been changed there is no way of tracking if they still use those rights. Ex: From Administrator's role to Clerk role....
    I haven't been able to create a system whereby the requesters are able to complete a questionnaire before being allowed to generate a work order for HVAC craft.

  • Allison from SAISD

    Specialty: Education

    April 2015

    SchoolDude.com

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    This software is very user friendly and fairly easy to navigate. It is a great improvement from our previous work order and inventory system.

    Cons

    Even though it is web based, this could cause issues if either of our networks go down for any significant amount of time.

  • Margaret from Western Suffolk BOCES

    Specialty: Education

    April 2015

    Maintenance Direct

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    Support staff is excellent. Response time when asking a question is answered fast and efficiently.

    Cons

    Unable to delete work orders. I understand this is a quality control issue. Also, to be able to create our own Crafts.

  • Holly from Gresham Barlow School District

    Specialty: Education

    April 2015

    SchoolDude User Friendliness

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    My overall thoughts of schooldude would be that it serves it purpose for scheduling event but it really is not user friendly. The amount of time that it takes for a new user to complete a proposal to schedule an event is pretty tedious.

    Cons

    I am not a new user so it is easy for me to access and set of events but even explaining to new users is hard because of the lay out. I think it needs to be more simplistic. For example like when you turn on a new Iphone it asks for a piece of information then you hit next and it asks for another. Then it populates all your information for you to review at the end.
    One other flaw that I noticed in it for billing purposes is that it does not send an email notification when something new is put on to the calendar. Which would be really helpful when something is added last minute if the invoices are already completed for that day.
    I am not a veteran and do not know all the ins and outs of schooldude, but I do think these fixes could improve the users experience on it.

  • Judy from New Prague Area Schools

    Specialty: Education

    April 2015

    New Schooldude user

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Staff can send email to correct department on repairs

    Cons

    Re-training the staff to use schooldude instead of old ways, phone calls and emails.

  • Angela from Newport News Public Schools

    Specialty: Education

    April 2015

    THE EASE OF IT ALL

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    Learning to use MD was so easy. I can enter purchased items, or stock items and then actually track the cost of a job, including the labor. It lets you know what status it is in, New Request, work in progress etc. and each person assigned to that job can actually go in leave notes for the others who are involved. If items have been ordered, you can also notify the others that once they arrive the job can be completed. Working in a school system, you deal with so many locations, and this helps to keep everyone informed and up to date on the latest.

    Cons

    I wish we had the options of ink colors, so if something is vital, that part could be done in red so that it is very visible.

  • Janine from West Carrollton Schools

    Specialty: Education

    April 2015

    SchoolDude - Awesome Product - Awesome Service

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    Questions? Your answer is a phone call away, and there's always a human that answers the phone! We use Facility Scheduling and Maintenance Direct. Both products are easy to use and it's easy to train users in our buildings. SchoolDude also offered conference call training when we did the initial set up.

    Cons

    I can honestly say I have not had a negative experience with SchoolDude.

  • Susan from Greenwich High School

    Specialty: Education

    April 2015

    I think SchoolDude is a great tool for our school.

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I like that it has drop down choices. It is fast and easy to choose.

    Cons

    I would like the drop down for the permanent building that I am employed to be already chosen, so I don't have to choose the building.

  • Louise from American School of Bombay

    Specialty: Education

    April 2015

    School Dude a cool office management system

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I like that it has options to select different teams to send in requests and it gets recorded immediately.

    Cons

    There should be an option to amend the request instead of having to create a new one.

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