Top Box Competitors:
The Best Box Alternatives for Your Business
Box is one of the most widely-used content management systems (CMS) in today’s market, but it’s not the right fit for every business. Whether you’re on the fence about buying Box, or you already know you want a different product, it’s a good idea to consider several options before making a final purchase decision.
In this article, we’ll help you evaluate Box against competing vendors by giving you a system overview and then highlighting five popular systems to put on your shortlist. We chose these systems based on online search traffic and user reviews.
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In 2005, one of Box’s founders used his poker winnings to fund the startup. Ten years later, the company went public with an impressive IPO and the support of prominent investors such as Mark Cuban and venture capital firm Andreessen Horowitz. It now serves more than 41 million users and 59,000 businesses.
The cloud-based content management platform enables users to share different file types and collaborate on projects. Its capabilities include permission controls, file change notifications, watermarking, data governance, SSL and at-rest encryption, device trust and mobile access.
Box is a fit for all industries and business sizes. It’s a “freemium” solution, which means users can sign up for a free personal account or pay for an upgraded plan. The pricier a plan is, the more features it offers (e.g., file versioning or metadata). Here’s an overview of the plans:
The company also offers an API that lets companies develop integrations with their in-house software platforms, such as an existing customer service system.
Box clients who rated the solution on Software Advice’s website say it’s “easy to use” and praise its “reliability.” However, some reviewers point out the file search feature could be improved to yield more relevant results.
Click here to see more Box user reviews, or keep reading this article to find out if one of the following products is a better fit for your business.
To start, we’ll show you the three CMS products that get the most online search traffic alongside Box (e.g. “Box vs Dropbox”).
Note: You can read about our Alternatives methodology here.
Dropbox is a well-known Box rival, so it’s no surprise it tops our list of the most asked-about alternatives. Its user base for cloud file storage and sharing is larger than Box’s, thanks in part to a sleek design that simplifies file synchronization. For example, Apple OS X users will see small green check mark icons on their file browsers indicating individual folders have been synced.
This software includes productivity and security features, such as the ability to remove business data from a user’s device remotely, create team folders, maintain file version histories and recover deleted files. It has mobile support with native apps designed for iOS, Android, BlackBerry and Kindle Fire devices.
Like Box, Dropbox is a freemium solution. It also offers the following tiered pricing plans:
Buyers seeking certain advanced security features, such as content-aware data loss prevention and built-in digital rights management, should know DropBox doesn’t offer these. However, the company’s extensive API makes it easier to find partners that do offer support for such features.
For a side-by-side comparison of these two systems, check out our Box vs. DropBox page.
OneDrive is one of Microsoft’s content management solutions and comes pre-installed on Windows 10. It has cloud-based storage and collaboration capabilities in addition to robust security features.
This is another freemium product that has tiered pricing plans for business users, which range in price from $5/user/month to $20/user/month. The business plans include Office 365 applications, such as Word, Excel and PowerPoint.
Unlike Box and DropBox, it is possible to host OneDrive Business in an on-premise environment through a SharePoint server. This makes it a particularly good fit for businesses that need more flexibility in their software deployment options.
That said, potential buyers should note that, although OneDrive enables users to restrict file access within teams, it doesn’t offer role-based access controls.
Microsoft SharePoint is a document management and collaboration platform with additional capabilities that set it apart from Box and the other products listed here. For example, SharePoint, also functions as an intranet platform and business intelligence (BI) tool. That makes it possible to create dashboards and scorecards analyzing how quickly content is moving through the publishing lifecycle.
Like OneDrive, SharePoint can be deployed on-premise. Users who choose this option pay an upfront, perpetual license fee for each user login. For businesses who prefer a cloud-based model, Sharepoint offers both public and private cloud-based solutions that require users to pay a monthly subscription fee for each login.
Potential buyers primarily seeking CMS capabilities should note SharePoint lacks website content management, document capture and image processing applications.
For a side-by-side comparison, check out our Box vs. SharePoint page.
WebMerge is the top scoring Box competitor based on user ratings, earning 4.7 out of five stars with 12 reviews. Users tell us it’s “so flexible” and provides “excellent customization” options. Several praise the company’s customer service, saying representatives are quick to respond to functionality and support requests.
This document management system’s main strength compared to Box is its ability to automatically populate new files (e.g., Word documents, PowerPoint slides) with data that has been collected from a third-party cloud-based system (e.g., Salesforce). This makes it possible to quickly generate content without manually typing or copy/pasting information from different sources. WebMerge also enables contract, records and case management.
The tiered pricing plans are based on how many document merges you’d like to create.
If your business is mostly looking to streamline document generation, this product is right up your alley. However, buyers looking for a more traditional document storage and collaboration tool might miss features that WebMerge doesn’t offer, such as digital asset management (DAM), reporting and analytics, document capture and image processing.
Like WebMerge, FileHold Document Management has an average rating of 4.7 out of five stars. Reviewers on Software Advice are impressed by the product’s “wide range of features” and “competitive price.” One user reports:
“FileHold is as intuitive as it is powerful. With its metadata-based architecture, FileHold allows me to find the exact documents I need faster and easier than any other document management platform.” - George, Trialtec
FileHold supports document scanning, archiving, search and indexing. However it does not offer case or contract management.
We hope this article has helped you identify the right products for your Box alternatives short list. For more expert guidance, consider taking one of the following steps: