# CAYA Software Reviews, Demo & Pricing - 2026 > Review of CAYA Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/cms/caya-profile --- [Home](https://www.softwareadvice.com/) / [Document Management Software](https://www.softwareadvice.com/category/722-document-management/) / CAYA Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Alternatives](https://www.softwareadvice.com/cms/caya-profile/alternatives/) # CAYA 2026: Benefits, Features & Pricing Wondering if CAYA is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview CAYA 4.6 [(24)](https://www.softwareadvice.com/cms/caya-profile/#reviews) Pricing Starting at €9.99 per month ### About CAYA Mail digitisation and document management from a single source: With Caya, self-employed and small and medium-sized companies can digitally receive, organize and process all documents, including their letter mail and forwarding mail. Teams can file and process their emails and all other important documents digitally and audit-proof in the Document Cloud. Incoming documents can thus be easily distributed within the company, invoices paid and forms filled out and signed. The advantages of the Caya Document Cloud include the mobile app, which enables simple and smooth access to documents at any time and any place - of course, audit-proof and GoBD-compliant. In addition, the automated and paperless processes enable an increase in efficiency, while the integration of accounting solutions even accelerates invoice approval. Wondering if CAYA is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. ## CAYA User Interface ## Popular CAYA Alternatives Main Product CAYA 4.6 [(24)](https://www.softwareadvice.com/cms/caya-profile/#reviews) Ratings Breakdown - 4.67Ease of use - 4.52Value for money - 4.85Customer support - 4.67Functionality Pricing Starting at €9.99 per month Get Price Alternative Product [Google Docs](https://www.softwareadvice.com/cms/google-docs-profile/) 4.7 [(29033)](https://www.softwareadvice.com/cms/google-docs-profile/reviews/) Ratings Breakdown - 4.69Ease of use - 4.78Value for money - 4.35Customer support - 4.51Functionality Pricing Starting at $6.00 per month Get Price Alternative Product [Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) 4.8 [(28531)](https://www.softwareadvice.com/cms/google-drive-profile/reviews/) Ratings Breakdown - 4.70Ease of use - 4.72Value for money - 4.39Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) 4.7 [(17598)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) Ratings Breakdown - 4.64Ease of use - 4.59Value for money - 4.27Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [OneDrive](https://www.softwareadvice.com/cms/microsoft-onedrive-profile/) 4.5 [(12753)](https://www.softwareadvice.com/cms/microsoft-onedrive-profile/reviews/) Ratings Breakdown - 4.40Ease of use - 4.37Value for money - 4.21Customer support - 4.37Functionality Pricing Starting at $1.99 per month Get Price Alternative Product [Microsoft Word](https://www.softwareadvice.com/cms/microsoft-word-profile/) 4.7 [(2846)](https://www.softwareadvice.com/cms/microsoft-word-profile/reviews/) Ratings Breakdown - 4.65Ease of use - 4.40Value for money - 4.26Customer support - 4.68Functionality Pricing Starting at $9.99 per month Get Price ## CAYA Pricing and Plans Starting price: €9.99 per month Free Trial Free Version Basic €9.99 per user, per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## CAYA Features - Popular features found in Document Management Access Controls/Permissions Archiving & Retention Collaboration Tools Compliance Tracking Document Classification Document Editing Document Generation Electronic Signature File Conversion File Sharing Third-Party Integrations Version Control - More features of CAYA Activity Dashboard Alerts/Notifications Commenting/Notes Data Import/Export Document Automation Document Capture Document Storage Drag & Drop Email Management File Recovery Full Text Search Optical Character Recognition Search/Filter Secure Data Storage SSL Security Tagging Workflow Management ## CAYA Integrations ContractHero Integration rated undefined from -1 review Zendesk Sell Integration rated undefined from -1 review Accountable Integration rated undefined from -1 review mailparser.io Integration rated undefined from -1 review Zapier Integration rated undefined from -1 review Parseur Integration rated undefined from -1 review See all 10 integrations ## CAYA User Reviews Overall Rating 4.6 Ratings Breakdown 5 63% 4 38% 3 0% 2 0% 1 0% Secondary Ratings Ease of Use 4.7 Value for money 4.5 Customer support 4.8 Functionality 4.7 Have you used CAYA and would like to share your experience with others? Christian W. Verified reviewer Insurance Self-Employed Used weekly for less than 6 months Review source Reviewed February 2023 Caya User Experience 4 Scan service for mail. Automated workflows for document processing via Zapier and Make Ratings Breakdown 4 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: Scan service for physical Mail. You can access the scans worldwide Cons: Not enough workflows, with workflows (and without it's a quite dumb service, so you really need them) rarter expensive Read More Hans Henning G. Verified reviewer Financial Services Self-Employed Used daily for less than 12 months Review source Reviewed January 2023 Beste Postapp ever! 5 Sehr angenehm und komfortable. Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: Einfach keine physische Adresse mehr zu haben, befreit ungemein. Sehr einfach zu bedienen! Cons: Nichts. Ich bin 100% zufrieden! Keine Einschränkungen Reasons for choosing CAYA nein Read More SB Sascha B. Verified reviewer Insurance 2-10 employees Used daily for more than 2 years Review source Reviewed June 2022 Beste Software nach meinen Tests 4 Da ich viel im Ausland unterwegs bin, ist für mich die elektronische Zustellung der Post unabdingbar. Mit CAYA kann ich sicherstellen, dass meine Dokumente OCR fähig revisionssicher abgelegt werden und ich selbst entscheiden kann, welche Dokumente ich postalisch benötige und welche nicht. Der Aufwand, die Dokumente, wie bisher, manuell zu scannen und zu verarbeiten ist somit gleich null. Ratings Breakdown 3 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: Die Übersichtlichkeit und die Einfachheit der Bedienung. Die Dokumente sind gut aufbereitet und OCR fähig lesbar. Die Zustellung erfolgt (i.d.R.) relativ schnell und zuverlässig. Es ist auch möglich, mehrere Adressen gleichzeitig zu verarbeiten. Alles in allem sind wir sehr zufrieden mit dem System. Cons: Die Geschwindigkeit der APP lässt manches mal zu Wünschen übrig. Die Automatische Erkennung des Absenders funktioniert nicht immer einwandfrei. Ärgerlich ist die umständliche Zustellung von Warensendungen, was jedoch mit CAYA nichts zu tun hat. Hier werden die Dokumente geöffnet und fotografiert. Im Business Paket sollte eine mehrfache statt nur monatliche Zustellung inklusive sein. Selten erfolgt eine Zustellung in einem größeren, zeitlichen Rahmen. Read More SB Stefan B. Verified reviewer Real Estate Self-Employed Used weekly for less than 2 years Review source Reviewed November 2022 Great solution for managing your physical mail from anywhere on the world 5 Caya helps to manage my physical mail and I no longer miss payments, etc. It helps in sorting and categorising the mail and you can decide in advance which documents are really necessary in physical form. Ratings Breakdown 5 Ease of use 4 Value for money 3 Customer support 5 Functionality Pros: All mail is digitized and made available to me as a document in my inbox. This allows me to sort and file my physical documents directly in an OCR-optimised way. Cons: The request for physical documents sometimes takes a long time. Support is only by email, which makes it more difficult for quick solutions. Reasons for choosing CAYA Together with my wife, we are digital nomads and travel a lot. Therefore, it was important for us to have a solution for a digital mailbox. Read More MC Marie C. Verified reviewer Publishing 2-10 employees Used daily for more than 2 years Review source Reviewed June 2022 Modernes Arbeiten leicht gemacht 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: In einer Post-Corona-Arbeitswelt ist das Arbeiten von Zuhause für viele eine Selbstverständlichkeit geworden. Auch wir sind 2020 den Schritt gegangen und arbeiten nun "von überall". Aber was passiert mit der Post, die man immer noch bekommt? Dank CAYA ist das für uns kein Problem. Die Post ist direkt digital. Und verschlagwortet! Und wenn man doch mal etwas im Original braucht, lässt man es sich schicken! Toller Service! Cons: Das einzige, was ich manchmal blöd finde ist, dass die Briefumschläge mit eingescannt werden. Macht die PDFs unnötig groß. Hat aber vielleicht rechtliche Gründe. Read More JR Johanna R. Verified reviewer Management Consulting 2-10 employees Used daily for more than 2 years Review source Reviewed June 2022 Gute Software auf dem Weg zu einem digitalen Unternehmen 5 Der Gesamteindruck ist sehr gut. Die Post wird direkt ins E-Mail-Postfach gescannt. Dadurch wird ein essentieller Arbeitsschritt im Unternehmensalltag eingespart. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Die Einrichtung zu Beginn hat sehr gut geklappt. Das neue Feature der E-Mail-Weiterleitung unterstützt uns sehr bei der Bearbeitung der Post, da so der Schriftverkehr in ein Postfach geleitet wird. Cons: Die Abos für die Nachsendeaufträge funktionieren nur für die Deutsche Post. Für andere Anbieter, wie beispielsweise die Citipost muss zusätzlich ein Nachsendeauftrag eingerichtet werden. Read More MS Mike S. Verified reviewer Consumer Goods 2-10 employees Used daily for less than 12 months Review source Reviewed November 2022 Caya makes life easier 5 It is possible to work more stress-free, since the walk to the mailbox is eliminated. In addition, you have all the documents in one place. Ratings Breakdown 5 Ease of use 5 Value for money 4 Customer support 5 Functionality Pros: We used Caya because we often work remotely. The service is decently priced and the data processing tools are just great. From direct marking and editing of the scanned PDFs to forwarding and good archiving as well as sending the originals, everything works flawlessly. We have often recommended CAYA to our acquaintances! Cons: Unfortunately, the direct payment function for invoices does not work for us. The connection to the bank breaks. Reasons for switching to CAYA eScan was not userfriendly Read More JS Jürgen S. Verified reviewer Management Consulting 11-50 employees Used daily for more than 2 years Review source Reviewed June 2022 CAYA im Tagesgeschäft 5 Das Programmsystem ist abgerundet, bietet alle notwendigen Funktionen, die wir benötigen und wir sind seit vielen Jahren sehr zufrieden - auch vom Preis-Leistungs-Verhältnis. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Das System ist einfach zu bedienen und kann auf dem Desktop und in der APP die anfallende Korrespondenz nachhaltig positiv unterstützen. Dadurch reduzieren sich die traditionellen Papierarbeiten drastisch und man ist örtlich flexibel immer informiert. Cons: Bisher keine negativen Punkte festgestellt. Read More MB Michael B. Verified reviewer Information Technology and Services 51-200 employees Used daily for more than 2 years Review source Reviewed June 2022 Caya ist perfekt für Leute die viel unterwegs sind. 4 GoBD Konforme Dokuemntenanlage, kein festes Büro. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: Scan service fast perfekt, OCR, Tagging, Bezahlen von Rechnungen aus der App heraus, rechtskonforme Dokumentenablage. Cons: Nur der Grundservice beinhaltet monatlichen Dokumenten Versand. Versand ein wenig teuer. Keine 2 Facto Autorisierung. Probleme mit lokalen Behörden und Banken mit dem Postnachsendeauftrag. Read More RK Richard K. Verified reviewer Computer Software 2-10 employees Used weekly for less than 12 months Review source Reviewed November 2022 I can easily organise my trip and have no loss in the correspondence 5 I can easy manage my travels Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: It is easy to handle and it is web-/appbased. So I can use it everywhere. Cons: The delivery outside of Caya is problem for me. I don't know which letter returns and which is forwarded Read More Showing 1 - 10 of 24 Reviews Load More Reviews ## CAYA Popular Comparisons [Google Drive vs CAYA](https://www.softwareadvice.com/cms/caya-profile/vs/google-drive/) [Compare All Alternatives](https://www.softwareadvice.com/cms/caya-profile/alternatives/) ## Other Top Recommended Document Management Software [Conga Composer](https://www.softwareadvice.com/cms/conga-document-generation-profile/) **4.4** (116) Recently recommended **13** times [Klyck](https://www.softwareadvice.com/business-plan/klyck-profile/) **4.9** (29) Recently recommended **13** times [DocStar ECM](https://www.softwareadvice.com/cms/docstar-dms-profile/) **4.0** (97) Recently recommended **12** times [Revver](https://www.softwareadvice.com/cms/revver-profile/) **4.4** (984) Recently recommended **10** times Stuck Between Options? Our experts can help you compare CAYA with other top options, so you can find the best fit for your needs. ## See what companies are saying about Software Advice