Document Locator software


Document Locator is enterprise document management software that is uniquely integrated into Microsoft Windows. The platform is integrated with Microsoft Office and other business applications, and works directly inside of Windows Explorer to appear like a shared folder with document management features embedded within.

Document workflow, paperless scanning, email management, and version control are built in. The system also converts scanned paper to searchable digital files and electronic forms are used to transform processing with digital capture, routing, and approval. Security based on the Microsoft NT security model protects information and detailed audit logging captures a record of every action that occurs.

Users have access to training classes, online training media, a customer portal, and custom-tailored professional services. Document Locator can be deployed on-premise using Microsoft SQL and Windows Server, or it can be run as a cloud solution. The system is available by subscription or can be purchased in perpetual licenses.

Supported Operating System(s):
Windows 7 , Windows Vista , Web browser (OS agnostic) , Windows 8 , Windows 10

22 Reviews of Document Locator

Showing 1 - 20 of 22

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  • Debbie from morrow

    April 2018

    DL software is very user friendly

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I like the ability to offer individuals the rights and permissions to do their job efficiently. The search capabilities are robust. I like to the flexibility that this product offers.

    Cons

    I would like to see more functionality added based on project management. As a recent grad of CMII practices, I would like to see some functionality added to this product based on the principles established in Configuration Management.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Michele from LifeLink Foundation, Inc.

    Number of employees: 501-1,000 employees

    March 2018

    Document Locator is a great product for Document Management

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    The benefits allowed our organization to proceed to a paperless environment easily.

    Pros

    The Document Locator product stays up with technology and is simple to implement and utilize. Best of all their Customer and Tech support is fabulous.

    Cons

    Reporting is somewhat lacking but since the database has a SQL back end it gives the user the ability to create reports on their own.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Keith from PSGC

    March 2018

    Document Locator has been one of the easiest and seamless Doc Mgmt systems I have worked with

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Versioning and the ability to publish external links usable from other applications

    Pros

    Flexibility. Its easy to configure to suite almost any need we have. And the way it seamlessly integrates with the Windows environment is outstanding for our users

    Cons

    I really see no weaknesses to speak of. Every scenario that I have thrown at it it has easily handled. And the few items that I originally though of as downfalls where simply my lack of knowledge.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Edward from Appuli Corp.

    March 2018

    Implemented in Engineering, HR, Finance and IT departments in three companies 2 small, 1 large.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Very happy customers. Great pricing. Great support. Integration with forms tool (Perfect Forms). Integration with custom .NET software used to accelerate IT Architecture development. Integration with secure HR systems to manage employee hiring and on-boarding. Ease of use finding Engineering documents.

    Pros

    Document uses SQL Server as storage for documents instead of a file-share. This provides the ability to encrypt data while stored and retrieve on the desktop without un-encrypting. Thus making it very easy to use for handling sensitive HR and Finance records. Document Locator includes standard and custom workflows that include forms which are routed for approval in a variety of ways. As an engineering tool, Document Locator make SharePoint look like an old-fashioned file server with its ability to add meta-data to each document. Document Locator has a vibrant web interface but also includes access via the desktop app.

    Cons

    Not much. I have done many document management studies and Document Locator exceeds all the others for my list of requirements. Perhaps some of the icons used on the client could be modernized.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Lyllcelsius from CTC Global

    Number of employees: 51-200 employees

    March 2018

    Excellent and fabulous

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It is cost effective, mobility oriented, and adds to data management

    Pros

    The application is user friendly and as well being adaptive to users. It is an application that is handy and challenging to learn as an administrator

    Cons

    I have not really find any cons applicable to me as a user and an administrator. Except on the web tools, users that have folder permission on the repository, are not able to see it on the web.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Rebecca from Vopak

    Number of employees: 5,001-10,000 employees

    March 2018

    Over all a good system. Ability to customize is hands down. Support team is EXCELLENT.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Having both a flat view with metadata and the actual file in one spot.

    Pros

    The webtool is very easy to use, which is the part most of my team uses. I love that I am able to customize the system to my company's needs, there are very few limitations to the customization. I like the ability to get a spreadsheet report out of any folder and it includes the headers.

    Cons

    The bulk loading is great for first time in documentation, but if you have updated versions in bulk to existing documents - the bulk load feature is useless. I work in engineering and we typically receive documentation in bulk and several versions over the life of a project. If the bulk load feature would actually version the documents this would be life saving.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • John from Jac. Vandenberg, Inc.

    March 2018

    Reliable and does the job.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Reliability and ease of use

    Cons

    OCR in the Scan Console is not great.
    Tedious to create/replicate repositories.
    Not compatible with iOS.
    No app available for use on ipads/iphones

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

    Response: ColumbiaSoft, ColumbiaSoft

    March 2018

    John, thank you for your feedback. We would like to reach out and learn more about the OCR concerns, and help fine tune this so it works better for you.

  • Verified Reviewer

    March 2018

    Great tool to remove redundancy and track documents

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The version control is fantastic. I love that I can keep one document as a source for everything else to refer to. I no longer have to wonder which version is the "Current" version.

    Cons

    The reporting piece is a real struggle. I would like to have a more user-friendly option. It would be great if I could build a report on the fly with a few fields from a pick-list.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Pat from Medivators

    Number of employees: 1,001-5,000 employees

    March 2018

    Should've had Pro Svcs setup the new install, it was a cluster to work with until this was done.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Record retention of medical equipment from birth to recycle was very important part since many teams within the organization reference this daily.

    Pros

    The indexing is the best part, training was good. The employees in OR are calm and very nice to work with.

    Cons

    Meta data being returned from a Unix ERP system was not the easiest to change, constant testing. Good thing now is that the company is going to SAP.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Bill from BNSC, Inc.

    Specialty: Software / Technology

    Number of employees: 2-10 employees

    November 2017

    Best Value

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money

    Other document management solutions are complex and have user interfaces that require learning. There is a learning curve here, but it's not dramatic and that really helps make this solution the right choice.

    Pros

    For a document management software, the fact that this software is integrated into the Windows Explorer shell makes training staff simple. There is very little interface to learn. I'm impressed by this one feature and recommend this solution because of this. Other user interface is available, but the shell integration is what sold me. The competitive price is what made me dig deeper into the product.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Jasmine from Lake County

    Specialty: Education

    Number of employees: 51-200 employees

    May 2017

    Awesome Software

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    Extremely easy to use and glad that I was introduced to this product by my coworker. Definitely makes life a whole lot easier.

  • Keith from Wisconsin Public Service Commission

    Specialty: Public Sector

    Number of employees: 51-200 employees

    April 2017

    Excellent Customer Support

    Ease-of-use
    Functionality
    Quality
    Support

    Customer representatives have a great relationship with the Public Service Commission of Wisconsin which makes to the support for this product great. Once again a product is only as good as its support team.

    Pros

    A software product is only as good as the support you can get from the product. This last weekend I was upgrading the Document Locator backend database from SQL Server 2014 to SQL Server 2016 SP1. I called Columbiasoft to let them know during the week what I was doing. In return, they emailed me steps to take when migrating to a new SQL Server failover cluster and gave me instructions on what to do if I ran into issues. I did not expect to run into issues but did on Saturday and sent Columbiasoft an email. The turn around to a reply was sooner than I expected. Rep walked me through some standard checks. The main correction we made was changing the DLRepcatalog database owner to cssadmin. The best news is I still left before 1:00 pm on Saturday giving me enough time to buy my 2010 Ford F-150 to start the camping season.

    Cons

    This is a hard one in that this product matches our business requirements. That said we use a lot of custom action steps and there are times I wish the documentation on customer action steps would be easier to understand.

  • Carol from Blackstone Valley Community Health Care

    Specialty: Healthcare

    Number of employees: 51-200 employees

    April 2017

    Document Locator

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The best thing about this software is the integration with Microsoft Office products. It is one of the main reasons we chose it.

    Cons

    We are still at the beginning stages of implementation so I currently do not have any cons. I hope the rest of the implementation goes as smooth as it has so far.

  • Hina from Information Technology and Services

    Specialty: Media

    Number of employees: 2-10 employees

    February 2017

    Managing docs integrated with MS Office

    Ease-of-use
    Functionality
    Quality
    Support
    N/A

    Its always easier when cloud technology help connecting your documents directly from your MS office tool. Document locator helps me integrating my documents form MS office and integrate it with Cloud to give additional functionality and security. It has good visual charts to see the statistics of data as well.

    Pros

    I like working with it since it integrated with MS office.

  • Cheryl from Dakavia

    Number of employees: 501-1,000 employees

    February 2017

    DL - makes like easier

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Document Locator¿s Windows integration makes the system particularly easy to use. I also like the fact that we can access our files online in a browser and on our mobile phones. It super easy to find any file we are looking for because everything is searchable. The support team is very helpful. They always answer the phone whenever we have a question or need help.

    Pros

    Searchable files, Simple access, Customer support

    Cons

    changing user passwords

    Review Source: Capterra
  • Ryan from Lime Energy

    February 2017

    Excellent Customer Service

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    The software is beautifully complex and pretty flexible. I can make it do a range of things out of the box and also easily customize it to do non-standard functions. The real benefit of the software though is the support. The support people are fantastic about getting you an answer to (sometimes dumb) questions and doing it incredibly quickly. I'm been faced with plenty of challenges and they've always done their best to give me a reasonable expectation of what I'm about to walk into, if not giving me the answer outright.

    Review Source: Capterra
  • Austin from IdealU

    Specialty: Software / Technology

    September 2016

    Mobile access helps managing docs while travelling!

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    The best feature about Document locator is Drag and Drop from other applications. Drag and Drop makes it really easy for people who want to work quickly.
    Mobile access helps me managing docs from anywhere even when I am travelling.
    Good application to help out!

    Cons

    I would like the docs to be integrated with third party CRM like Pipedrive. It will help managing all docs from a single locations and I would not need to keep multiple copies.

  • Alan from Ftech int.

    Specialty: Manufacturing

    August 2016

    Outlook integration is great for emails

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    I used document locator with 1 of my previous job and started using it since then for personal use. The best feature we like about Document locator is the email management using my favorite software "outlook". It helps with a number of other features including PDF conversion, Document preview etc.

    Cons

    The interface is little bit sloppy and need to be worked upon.

  • Nicole from ITHACA

    Specialty: Manufacturing

    August 2016

    Great reports with Document locator

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    Easy to use tool with good reporting options. Reports can be filtered to get custom data. It also has the option to see usage metrics.
    Notifications can be scheduled for missed tasks. It helps users to review the assigned documents.

    Cons

    Functionality can be defined specific to the users. If there would be a super admin role which can assign various modules based on user type, it will help to only see required screens.

  • Suraj from ITG

    Specialty: Software / Technology

    August 2016

    Great help with document management offline

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I used Document locator with a few clients to manage their project based files (Including docs, PDF and images etc.). This software works well on my windows 7 machine. Being a Microsoft windows user, i can manage the files with MS office as well. The integration is great with Microsoft office to manage the documents. It helps with printing stuff really well.

    Cons

    The tool works great but we would like to get sharing feature. If I can get the documents shared with my friends using this tool, it will help us. The interface can be improved as well.

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