DBGallery

RATING:

4.8

(16)

About DBGallery

DBGallery, short for Database Gallery, is a versatile digital asset management (DAM) solution, designed to cater to teams of all sizes. Available both as a cloud service and an on-premise web-server, DBGallery provides a comprehensive suite of features. It is a full-featured DAM system with capabilities that include role-based permissions, AI tagging, configurable workflow, version control, support for very large collections, activity logging, licensing, custom data fields, custom data layouts, and support for all file formats.

DBGallery Pricing

Free for individuals and freelancers (1 user / 20gb storage, no cc req'd). 15-day cloud trial: free (5 users, 250gb storage, no cc req'd). Hosted service (SaaS) from $98 to $325/month. On-premise server version: $8,500 one time fee.

Starting price: 

$199.00 per month

Free trial: 

Available

Free version: 

Not Available

The Dashboard provides an overview the collection.  It includes overall stats as well as recent activity, which are live links to immediately return to.  The ‘widgets’ that are shown are configurable.

DBGallery Reviews

Overall Rating

4.8

Ratings Breakdown

Secondary Ratings

Ease-of-use

4.5

Customer Support

5

Value for money

5

Functionality

5

Most Helpful Reviews for DBGallery

1 - 5 of 16 Reviews

Bruce

Publishing, 51-200 employees

Used daily for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed November 2022

Superb customer service supporting a great product

Exceptionally great experience with a very fine piece of software. After working with this for six months or so, I am finally breathing a sigh of relief. It looks like this is just what we were looking for--an affordable, robust, digital repository that will allow our employees to access critical files as we transition to a fully work-from-home model without having to VPN to an on-site server.

PROS

As with all powerful software, on the face of it you find an intuitive easy-to-use product that does what it should do and stays out of the way. The deeper you get into it, and the broader your needs become, you discover that it can handle nearly everything you need it to do and more. The common needs--uploading and downloading content, searching, tagging, creating collections of sets of frequently needed items--are all very obvious. But establishing users and changing their roles, changing permissions for different areas of the archive, even reorganizing your file structure...those things are much closer at hand than they first appear. And the help functions? Forget about the useless generic knowledge base articles that never address your needs--this help catalog has PowerPoint presentations and many robust articles that walk you through in-depth processes to help you make the most of your software. And when you still need help, the customer service is top notch.

CONS

Bringing our existing archive into this software has not been without its pain points. Aside from knowing how large our repository was, we did not have a good idea of how many directories or files our repository contained. This caught both us and DB Gallery by surprise and made the first few weeks a bit bumpy as there were a number of configuration adjustments that needed to be made to get things smoothed out. One issue that cropped up as the files were automatically ingested was that the automated keyword generation resulted in a lot of chaff, and the inability to easily edit the dictionary of all the garbage means that until we have a lot of time to go through and clean up thousands of bad keywords one by one, that part of the system will not be helpful to us. The same holds true for relocating files; in the DB Gallery model our previous file structure isn't the best option. We can move directories around in the software, but only one at a time. DB Gallery has helped speed this process by allowing directories to be "pinned" but you can still only move one directory at a time rather than moving large batches of directories at once. Again, the problem is our fault, and I wish we had done things differently in the beginning. And DB Gallery is wonderful at helping find solutions as much as possible. Thankfully these are more like pet peeves than actual problems.

Reason for choosing DBGallery

We considered many other packages, but Extensis was really the only other affordable one. But the single reason we could not use their cloud-based package is because their metadata did not list the full filepath to where each item in the database was stored. This seems like a small matter, but we are a publisher, and it is common that we need to download full InDesign book packages. It is not helpful to find only a PDF of the book but not be able to know where the full printer files are stored.

Cath

Civil Engineering, 1,001-5,000 employees

Used daily for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed July 2022

Great easy to use Digital Asset Management System with FANTASTIC customer service.

We've been using a home-grown system for a number of years which was pretty much defunct. After searching and reviewing products from a number of other vendors, we found DBGallery and are sure it will serve our purposes very well, the price is great considering the features offered are almost on par with much more expensive products. Customer liaison is fantastic, questions were answered almost immediately in spite of a great time difference. We haven't had it long and haven't yet opened it for regular users as we spend time populating it, but I can see it will be a wonderful addition to our company. We're also considering using their multi-platform database option for other areas of the company. They’re very willing to work with us to add extra features that we may require, and we can use our own platform instead of the cloud if required.

PROS

Very easy to use product. Simple to upload and tag multiple assets at once. Detecting duplicates when uploading is also a great feature. Setting permissions on folders to tag specific users is also easy to implement and works very well. We can offer external clients viewing access as required.

CONS

There are a couple of small features that they don't offer 'yet' (such as tagging favourites for individuals, and some reporting features that we would find useful).

Reason for choosing DBGallery

I chose DBGallery over all these alternative products mainly for the pricing and the customer service. The other products in some cases had more features on offer but they were for things that would rarely be used and for a MUCH great cost. We wanted a simple system that was easy to use and DBGallery fit the bill perfectly. The customer service level for DBGallery was much better than any of the other products.

Matthew

Media Production, 2-10 employees

Used daily for less than 12 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed June 2022

Just what the doctor ordered

Very positive experience. Customer service got us through any teething issues and it does everything we need and more.

PROS

I like how it does exactly what we needed at a fraction of what competitors were asking.

CONS

Some aspects of some search functions could maybe be more intuitive.

Reason for choosing DBGallery

Much more sensibly priced. Never to deal with.

Kendal

Non-Profit Organization Management, 11-50 employees

Used daily for less than 12 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed April 2023

DB Gallery is a reliable and helpful tool in digital asset management workflow

Overall a very positive experience, largely thanks to the excellent customer service and attention to detail. I use DB Gallery every day in my workflow, and it provides huge peace of mind that our digital assets are backed up on the cloud in addition to our physical drives in-house (where anything can happen).

PROS

The most important features for me are the metadata tagging, the search function and the flexibility of organising and reorganising the file structures. The personalised customer service is amazing, with readily available and pro-active support. The DB Gallery team is always updating features and contacting me to let me know how the updates might benefit me.

CONS

There are still a few glitches and bugs every now and then, but nothing a simple page refresh doesn't usually fix.

Reason for choosing DBGallery

The cost - they offered a non-profit discount, as well as very professional and friendly customer service.

Samantha

Government Administration, 11-50 employees

Used weekly for less than 12 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed July 2020

DBGallery Does Everything We Need and More

Overall DBGallery is awesome! I needed a photo database for internal cataloging and I got so much more. I can now share with my partners, have other people do the tagging, my volunteers can add to the database and the customer service is wonderful. They listen to my concerns, they help us fix anything that is not working quickly, they take my suggestions for improvement and actually implement them and they are very responsive.

PROS

The most important difference between this software and many of its competitors is that it doesn't require a cloud and allows us to use our own server. On top of that, it allows us to use our current file system and does not require uploading everything into the system. The Plus Web access just made it easier for us to share with all of our partners and volunteers. It is revolutionizing how our office functions.

CONS

In the Plus Web, it would be good to not have the photos shown in when looking at the parent folder. It is difficult to tell how which subfolder a photo is in and if there are duplicates in other folders. I'd prefer to see the subfolders and only see the photos when you are looking in the folder they are in. Also, I would like to have the presets for data entry in the Plus Web and not just in the desktop version. This dramatically slows down progress in tagging our vast collection.

Reason for choosing DBGallery

It was easier to use, less expensive, and our IT staff already had expirience with setting it up.