Top Dropbox Competitors:
The Best Dropbox Alternatives for Your Business
When MIT students Drew Houston and Arash Ferdowsi founded Dropbox in 2007, they started a revolution in how people store, share and sync their files across multiple devices and locations. Their programming skills and the simplicity of their solution helped them succeed where others failed.
Houston and Ferdowsi demonstrated this skill when a young Dropbox wiggled its way into the heart of Apple’s OS X. Using a clever technique, they got the OS’s Finder file browser to display small green check marks on the icons of folders, indicating they were synced. This was a feat of engineering that some have described as “magic.”
Never one to ignore the power of magic, Apple CEO Steve Jobs invited Houston and Ferdowsi to a meeting at Apple’s Cupertino offices. It’s been reported that Houston made clear he had no intention of selling Dropbox. His goal was to build a company, not sell one, regardless of the price offered.
Green check marks indicate folders that are synced online. In the company’s early days, they also indicated the engineering prowess behind Dropbox.
Today, the company is still privately held and Dropbox is probably the most well-recognized brand in online storage and backup.
But Dropbox is no longer alone, and other options may better suit your needs. Here, we look at five online file storage and backup alternatives to Dropbox: four that are commonly asked about and one that’s highly rated by Software Advice users:
(Click on a link below to jump to that section.)
These four market leaders were determined tracking the volume of search traffic for products in comparison to Dropbox.
Note: You can read about our Alternatives methodology here.
Google Drive is a very popular alternative to Dropbox, offering similar file storage and synchronization functions.
Google Drive is offered as a free service, with a 15 GB limit, compared to 2 GB for Dropbox’s free plan.
Google states that Drive is capable of storing “photos, stories, designs, drawings, recordings, videos—anything.” It also has a professional edition, Google Drive for Work, which features unlimited storage capacity, fine-grained control of user permissions, sharing and syncing functions and the promise of 99.9% server uptime. The cost for this is $10 per user per month.
Box is another popular Dropbox alternative. Like Google Drive, it’s a freemium solution with multiple free and paid product tiers. Its basic Business plan costs $15 per month, per user and puts no limits on storage capacity.
The Box Business plan also features two-factor authentication, SSL and at-rest encryption, mobile access and very granular permission controls.
OneDrive is a Microsoft product—another company that needs no introduction. It offers functionality similar to Dropbox, Google Drive and Box and also uses a freemium pricing model. Its Free plan offers 5 GB of storage, Basic provides 50 GB for $1.99 per month and the OneDrive Business plan offers unlimited storage for $10 per user per month.
The Business plans also include Office 365 applications like Word, Excel and PowerPoint.
The Business Essentials plan ($5 per user per month) gives access to the online versions; with the Enterprise E3 plan ($20 per user per month) these applications can be installed on your PC, Mac or iPad.
Next in line is Evernote, a comparable file storage and synchronization service that began as a note-taking app. It too uses the freemium pricing model. Its free offering doesn’t limit total storage, but caps new file uploads at 60 MB per month. Its basic business plan costs $12 per user per month and has no upload limits.
In addition to file storage and synchronization across multiple computers and mobile devices, Evernote Business offers a variety of tools that help coworkers collaborate on projects requiring many shared files.
For administrators, management and HR needs, Evernote Business provides fast onboarding with single sign-on.
With 14 reviews and a 4.3 out of 5 star rating, PolicyTech is the only contender to meet our top user-rated alternatives criteria. This shouldn’t come as a surprise, since PolicyTech comes from the very full-featured and more mature universe of content management systems.
Most content management systems include a broader feature set than Dropbox, Google Drive, Box and the other alternatives discussed above, and PolicyTech is no exception. It offers customizable workflows, intuitive keyword searching, automated email reminders, complete audit trails, version control and employee surveys.
With this very extensive feature-set, PolicyTech costs more than the other solutions discussed here, but it is a very robust solution for companies with specific needs.
PolicyTech is mostly appropriate for companies with over 100 employees or particular content management challenges.
For more information about Dropbox, or any of the other file storage and synchronization tools listed above, call our experts at (888) 234-5187 for a FREE software consultation. After a quick assessment of your business size and any industry-specific needs, our advisors will provide you with a shortlist of your best options.