Microsoft SharePoint Software

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About Microsoft SharePoint

Microsoft Sharepoint is a knowledge and content management system (CMS). The product also provides collaboration tool capabilities. The solution offers typical CMS features like document and digital asset management, case and contract management and reporting and analytics. All these combined features enable users to create, manage, and review various content types from one central location. SharePoint enables organizations to manage documents and other file types throughout their publishing lifecycle. Users can also leverage its interactive dashboards and scorecards to create content reports. These reports can help users pinpoint and build solutions for content and publishing needs. Sharepoint’s CMS system also includes website content management capabilities...

Microsoft SharePoint Pricing

SharePoint Online plan 1: $5.00/user/month SharePoint Online plan 2: $10.00/user/month

Starting price: 

$5.00 per month

Free trial: 

Not Available

Free version: 

Not Available

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Microsoft SharePoint User Reviews

OVERALL RATING

SECONDARY RATINGS

Ease-of-use

4

Value for money

4

Customer support

4

Functionality

4

Showing 1 - 5 of 3,383 reviews

User Profile

Nick

Verified reviewer

Company size: 201-500 employees

Industry: Industrial Automation

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
4

Ease-of-use

out of 5
5

Functionality

out of 5

September 2021

Company file sharing gets projects moving quickly

Pros

Being able to share and collaborate with anyone internally to our company plus the ability to send files outside of the organization is extremely useful.

Cons

Share functions can be a bit cumbersome, especially when sending outside of the organization and sometime security settings block common sense capabilities

Reasons for switching to Microsoft SharePoint

Moving to the Microsoft world it just made sense to also migrate to Sharepoint

User Profile

Andrea

Verified reviewer

Company size: 5,001-10,000 employees

Industry: Telecommunications

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
3

Ease-of-use

out of 5
5

Value for money

out of 5
4

Customer support

out of 5
5

Functionality

out of 5

October 2020

Collaboration, backup and automation

Sharepoint has allowed me to be more efficient in different ways, with many of its functionalities, I generally hope that one of them will allow me to make a process more collaborative, controlled and at the same time automated. Currently the entire organization has access to use the software, in the same way the introduction and migration to Sharepoint from local servers has been gradual, mostly due to people's resistance to something new and unknown. In my department specifically, has been a greater acceptance, integration and discovery by constant learning by some team members who are not exploiting all the advantages of the software yet.

Pros

Permission management: This is super relevant and wonderful for controlling what your audience can see and do, for example, when you need someone to constantly see changes to a "living document" but not have the ability to intervene in the process. Contact groups: I find it super good since not necessarily the site administrators are the only ones who can manage the group, you can make any member of the group can manage the rest of the members without this being involved in other site settings . Also when granting permissions, distributing documents, announcements, tasks, it is very easy to do it by group of contacts than one by one. Version history: We know that we are exposed to errors and accidents, so having the previous versions of a document, being able to see who has modified and having the possibility of restoring any of those versions can save the day. I always feel that I am protected and that is why I always promote working in the cloud.

Cons

Please provide some detailed examples of areas where MS SharePoint has room for improvement. These could be features that are hard to use, missing functionality, or just things that you'd like to see done differently. Modern view / classic view: I really appreciate the minimalist change that has been made with many of the menus in the latest versions of sharepoint, but most of the time it complicates me and generates many more clicks (much more time) wanting to do one This action can be done by changing to the classic view from the ribbon, for example, managing permissions for a site, being able to manage sharepoint groups. A little more advanced configurations, without becoming complex that depend a lot on the IT department. Descriptions of some options or settings can become confusing, complicated and you simply are not able to know if it is what you are looking for or not, the language to the user is sometimes understood only through trial and error.

Reasons for switching to Microsoft SharePoint

Onedrive focuses mainly on being a repository in the cloud, but where the administrator of this information is usually the person who owns the site or the account where the information is stored. Unlike Sharepoint that allows generating groups of administrators, users and owners who can manage the documents, permissions, visualization and customization of this repository in the cloud. In addition Sharepoint is more than a repository, it allows you to customize sites according to the specific use that you want to give it, additionally it allows you to generate and assign tasks, create workflows that can be connected to other external applications. Without a doubt, Onedrive is a small and limited part of everything that Sharepoint can offer.

Anonymous

Company size: 10,000+ employees

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
5

Ease-of-use

out of 5
5

Value for money

out of 5
4

Customer support

out of 5
4

Functionality

out of 5

November 2021

Excellent business collaborative document management platform

Our project is using Microsoft SharePoint for long years (and my previous project in earlier organization too!) and felt comfortable using this product which includes file versioning, sharing across teams, calendar/task sharing, review documents online, integration with multiple Microsoft products like Microsoft 365, Microsoft teams, Microsoft PowerBI, Microsoft Project for project management, Microsoft Visio for designers, Microsoft OneNote that enhances the data security with protected encryption via 2-factor authentication methods. Also our team made different customization on share point server which comprises visual effects of colors, fonts, graphic modes, Power automate workflow modes (that saved major cost to our project). We used Microsoft One drive, Microsoft Teams to share project documents in effective manner.

Pros

Flexible to use across any user or large group in the organization, specially in company intranet environment. It allows social networking as well to collaborate across different user groups like developers, designers, business analysts. According to business needs, it can be customized to view the specific content in the design. In terms of project management, it allows to share user calendars, multiple task notes and project trackers. Consolidation of internet and intranet collaboration of sites make the business users easy to use. SharePoint server allows programmers to develop API jobs to automate the day to day business functionalities that reduces the cost to entire organization. Centralized administration allows hassle free system settings, easy work flow navigation settings, effective back up and restoration of data incase of data corruption or manual deletion of data by mistake. The user productivity will get increased through real time collaboration that includes document versioning that avoids duplicate files, cloud support, document notification for managing different file system types.

Cons

The ROI is pretty average compared with other document management products in the market. Not available to preview the document files. The URL keeps with folder names so it annoys when user has long file folder/file names on it. Training aid is mandatorily needed to do more administration settings.

Connie

Company size: 11-50 employees

Industry: Government Administration

Time used: More than 2 years

Review Source

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
1

Ease-of-use

out of 5
2

Value for money

out of 5
1

Customer support

out of 5
3

Functionality

out of 5

June 2018

Works well for the right environment

I know some larger companies rely heavily on Sharepoint, but they can afford to have high-level IT programmers and developers to manage a Sharepoint farm. Our migration from 2007-2010 cost us 5 years ago and in spite of getting some hands-on guidance to redesign some of the data entry forms/types to suit our needs, I wasn't able to pick this application up and run with it like I can with others. Infopath was supposed to help w/the forms, but then I saw MS was dropping it in more recent editions. We got Sharepoint as part of our O365 upgrade, but in trying to set it up as just a collaboration repository/staff intranet site, I realized I was going to have to make a significant investment of time and found support from our O365 provider and our IT managed services provider VERY lacking. We already moved on to another application for managing work orders and projects, so I think there's a much simpler "Intranet" tool out there that will be much easier, cost-effective, and flexible for us to manage for the limited needs we have for it now.

Pros

Part of the Office platform and integrates with other MS apps. Offers somewhat simple setup to build a collaborative space.

Cons

Requires a specialized and expensive vendor to truly manage and ensure security of the environment. We used it for work orders between departments, but alerting was not ideal -- duplicate alerts triggered by setting alerts to fire under different circumstances. We've used SP since about 2007 and I've built lists and integrated it with a database and a couple of 3rd party applications built to work with it. I'm pretty much self-taught in all network and user applications (Windows server/AD, Exchange, and MS power user), but I struggled with trying to set up custom forms and found some of the lists inflexible. For example, my HR "portal" had to be set up as separate lists based on what Sharepoint would allow -- one that allowed me to upload documents, another to manage URL/links to external sites.

Esteban

Company size: 201-500 employees

Industry: Wholesale

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
4

Ease-of-use

out of 5
4

Value for money

out of 5
3

Customer support

out of 5
3

Functionality

out of 5

August 2021

Good: Many integrated tools within Microsoft package. BAD: They're not the best in their field

Mainly the document management and sharing

Pros

When you have the whole package, its easy to connect the workflows and to align the way of working, collaborative documents on the cloud help a lot to be more efficient

Cons

Microsoft had integrated many tools into their package, trying to "close the circle" and having all the tools you need intercommunicated. The problem is, they're not the best in their field. ex. Microsoft Planner is a good tool and is already connected to Teams and Outlook, but lacks a lot of features that even free tools like Trello or Asana, have.

Reasons for choosing Microsoft SharePoint

Because we hired the entire Microsoft package

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