# OpenKM Software Reviews, Demo & Pricing - 2026 > Review of OpenKM Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/cms/openkm-profile --- [Home](https://www.softwareadvice.com/) / [Document Management Software](https://www.softwareadvice.com/category/722-document-management/) / OpenKM Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/cms/openkm-profile/reviews/)[Alternatives](https://www.softwareadvice.com/cms/openkm-profile/alternatives/) # OpenKM 2026: Benefits, Features & Pricing Wondering if OpenKM is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews ## Overview OpenKM 4.6 [(17)](https://www.softwareadvice.com/cms/openkm-profile/reviews/) Pricing Starting at $100.00 per month ### About OpenKM OpenKM is a cloud-based content management solution that helps businesses manage processes for automatic cataloging through optical character recognition (OCR), mail archiving, cryptography, calendars and more. Key features include access controls/permissions, collaboration tools, version control, information governance, electronic signature and workflow administration. Designed for midsize to large businesses, OpenKM provides optical mark recognition (OMR) to scan devices for reading documents set up across multiple suitable locations. It allows firms to automate metadata capture for exporting data in silos to business-ready documents and storing them in a unified repository for future reference. Additionally, the solution enables enterprises to control document versions by keeping track of changes across the pipeline and assigning timestamps/users to them. OpenKM allows integration with various third-party applications including Microsoft Office, Vtiger, Bonitasoft BPM and more. Pricing is available on request and support is extended via documentation, phone, email and other online measures. Wondering if OpenKM is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. ## OpenKM User Interface ## Popular OpenKM Alternatives Main Product OpenKM 4.6 [(17)](https://www.softwareadvice.com/cms/openkm-profile/reviews/) Ratings Breakdown - 4.24Ease of use - 4.56Value for money - 4.19Customer support - 4.35Functionality Pricing Starting at $100.00 per month Get Price Alternative Product [Zoho WorkDrive](https://www.softwareadvice.com/cms/zoho-workdrive-profile/) 4.6 [(96)](https://www.softwareadvice.com/cms/zoho-workdrive-profile/reviews/) Ratings Breakdown - 4.63Ease of use - 4.44Value for money - 4.41Customer support - 4.48Functionality Pricing Starting at €3.00 per month Get Price Alternative Product [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) 4.4 [(3010)](https://www.softwareadvice.com/project-management/wrike-profile/reviews/) Ratings Breakdown - 4.18Ease of use - 4.20Value for money - 4.33Customer support - 4.31Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [Box](https://www.softwareadvice.com/cms/box-profile/) 4.4 [(5637)](https://www.softwareadvice.com/cms/box-profile/reviews/) Ratings Breakdown - 4.47Ease of use - 4.31Value for money - 4.25Customer support - 4.37Functionality Pricing Starting at $20.00 per month Get Price Alternative Product [Dropbox Business](https://www.softwareadvice.com/file-sharing/dropbox-profile/) 4.5 [(21694)](https://www.softwareadvice.com/file-sharing/dropbox-profile/reviews/) Ratings Breakdown - 4.55Ease of use - 4.32Value for money - 4.26Customer support - 4.44Functionality Pricing Starting at $11.99 per month Get Price Alternative Product [Seismic](https://www.softwareadvice.com/crm/seismic-profile/) 4.6 [(218)](https://www.softwareadvice.com/crm/seismic-profile/reviews/) Ratings Breakdown - 4.50Ease of use - 4.58Value for money - 4.65Customer support - 4.53Functionality Pricing Available upon request Get Price ## OpenKM Pricing and Plans Starting price: $100.00 per month Free Trial Free Version Basic $100.00 per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## OpenKM Features - Popular features found in Document Management Access Controls/Permissions Archiving & Retention Collaboration Tools Compliance Tracking Document Classification Document Editing Document Generation Electronic Signature File Conversion File Sharing Third-Party Integrations Version Control - More features of OpenKM Activity Dashboard Activity Tracking Alerts/Notifications API Approval Process Control Audit Management Audit Trail Calendar Management Commenting/Notes Configurable Workflow Content Management Customizable Branding Customizable Templates Data Synchronization Digital Asset Management Document Automation Document Capture Document Management Document Review Document Storage Drag & Drop File Management File Recovery Full Text Search Indexing Information Governance Metadata Management Mobile Access Mobile Capture Multi-Language Optical Character Recognition Personalization Reporting/Analytics Reporting & Statistics Search/Filter Secure Data Storage Secure Login Single Sign On SSL Security Task Management Template Management Templates Two-Factor Authentication User Management Workflow Management ## OpenKM Integrations Microsoft Outlook Integration rated undefined from -1 review Microsoft Word Integration rated undefined from -1 review Microsoft Excel Integration rated undefined from -1 review Microsoft PowerPoint Integration rated undefined from -1 review ## OpenKM User Reviews Overall Rating 4.6 Ratings Breakdown 5 65% 4 35% 3 0% 2 0% 1 0% Secondary Ratings Ease of Use 4.2 Value for money 4.6 Customer support 4.2 Functionality 4.4 VR Verified Reviewer Information Technology and Services 2-10 employees Used daily for more than 2 years Review source Reviewed November 2019 Fantastic DMS solution 5 Great solution with all fully integrated components of DMS core, workflow, reporting, OCR, etc. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Very cost-effective yet with enterprise-class features and functionalities. Cons: Hope to see mobile app's built-in file previewer soon. Reasons for choosing OpenKM Cost Vendor Response Hello dear customer, We, at OpenKM, appreciate your highly positive feedback. Our team has primarily been working on Version 7 recently, now that it is live we will be looking to continue improving in other areas, and have noted that the previewer for the mobile app is a highly sought function for its users. Replied November 2019 Read More JS JOSE MIGUEL S. Verified reviewer Computer Software 11-50 employees Used daily for more than 2 years Reviewed December 2019 Digital Document Management Done Right! 5 Digital Document Management can be implemented to a very wide range of verticals, but to be precise and in my experience, you can achieve: - Procurement documents - HR Documents - Medical Images - Legal Contracts - Service Contracts Ratings Breakdown 4 Ease of use 5 Value for money 4 Customer support 5 Functionality Pros: The most valuable advantage of OpenKM is its API. It is so easy to connect OpenKM to other systems (this is the most common scenario for Document Management). Using Rest services, OpenKM can connect to your ERP, CRM or even your BPM of choise, you name it. Cons: Its UI is a little dated, but version 7 will come with a big overhaul in this regard! So, stay tuned. Reasons for choosing OpenKM Open and easy to use of its API. Robust infrastructure with no fancy requirements, as you can install in HA IF. Secure. Knowledgeable Support team. Vendor Response We at OpenKM, appreciate your highly positive feedback. We are very excited by the opportunities and advancements possible with Version 7, and hope to be able to show the improvements to the UI soon. Replied December 2019 Read More BR Ben R. Verified reviewer Biotechnology 51-200 employees Used daily for less than 12 months Reviewed November 2019 OpenKM Experience 4 Ratings Breakdown 3 Ease of use 4 Value for money 2 Customer support 3 Functionality Pros: Overall functionality. Open Source. Feature rich. Cons: The application was written with discrepancies such as: • The Copy and Move command behave differently as it relates to inheriting permission in the target folder. The Move command should work like copy with the option to clone security. • Email: When sending an email from the Write Email icon, the emails get saved in the Email section below Taxonomy. However, when emails are sent via Send link or Send document attachment or Notification, they are not saved in the email folder. All emails and notifications should be saved in the email section. • Stamping: Text stamps do not have the option to choose a page or page range, but Image stamps do. All stamps should have the option to apply to a specific page or range. • Stamping: All stamps - be able to set the default page number when creating the stamp. When sending an email, it would be nice to be able to type ahead to get to the name or at least to have the ability to enter the first initial, to quickly move to the name desired. Write mail Icon to default the “Reply to” to the sender. When clicking on a link in an email, to be able to configure which browser it should go to either on a system level or per user, not for OpenKM to open the document in the default browser. This is because many use Chrome as their default browser but OpenKM works best with Firefox. So, even if the default browser is Chrome, there should be a setting to open document links in a specified browser. Reasons for choosing OpenKM Affordable and features. Vendor Response We at OpenKM appreciate your feedback. Our team is currently performing a significant user interface overhaul as part of the version 7 update, and we have sent your UI requests to our technical staff so they may be reviewed for inclusion in the new interface. We will be providing many improvements soon, and hope to see your desired changes among them. Replied December 2019 Read More MJ Michael J. Verified reviewer Information Technology and Services 51-200 employees Used daily for less than 2 years Reviewed November 2019 Good for building a searchable PDF database 4 We use the software to maintain bills received from our facilities over 2 states. We have to keep everything for at least 2 years before compacting and archiving with the ability to pull up documents on the fly. We currently have roughly 200,000 PDFs in OpenKM and the only lag comes from Adobe. We are running it on an in-house VM with very little resource usage and have had almost no problems. Ratings Breakdown 3 Ease of use 4 Value for money 4 Customer support 4 Functionality Pros: Drag and drop from file explorer is a huge plus for our non-tech savvy users. Adding a tag to each PDF for future recall is good if you don't want to OCR everything. Up time is excellent. Over the last ~2 years, we have gone down maybe twice, and neither time was for more than an hour. Very dependable. Cons: The interface is a bit outdated. OCR is a bit hit or miss. Help files could be better. There are a few features that I had trouble getting more info on. User access can be a pain to set up, especially retroactively. Reasons for choosing OpenKM Self served and feature rich. Better technical support. Vendor Response Hello dear customer, We, at OpenKM, appreciate your overall positive feedback. We had a technical concern preventing us from updating our UI, which has been addressed with Version 7. Interface improvements are now on our development schedule. We are also currently revising our documentation for the new version, and it will see improvements shortly as well. The OCR and User Authentication both require some experience to use to their full potential, such as setting user permissions through the database, which will be much faster for some changes. There are also alternate options, the OCR engine used is pluggable if an alternative would be preferred, and OpenKM Professional can be set up to use Active Directory or LDAP for authentication. If you would like any additional information, please contact us. Replied November 2019 Read More AG Allen G. Verified reviewer Hospital & Health Care 201-500 employees Used daily for more than 2 years Reviewed November 2019 OpenKM Two year review 5 We have solved our NYS and HIPAA regulatory requirements for governance of our documents. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: It has all the features that a company needs to satisfy requirements for documentation management. Cons: It requires a basic training session before any user can get started. We about one hour to get them started, then a follow-up later. Reasons for choosing OpenKM Features and price. Best value for the dollar. Vendor Response We at OpenKM, appreciate your overall positive feedback. We believe that OpenKM gives you a whole array of useful features that can improve its usability and help your company process workflows. We agree that basic training is necessary to learn how to use OKM and get the most benefits of our application. We believe it might be beneficial for your team to attend one of our free webinars that take place once a month. The next one in English is on 12/17/19 at 1:00 pm EST. If you want to register, please do so by using the following link https://register.gotowebinar.com/rt/5090586405572191756 During the webinar, your team can post questions that, if the time allows, will be answered right away, or we will be addressed afterward via direct email. Replied December 2019 Read More GL Guy L. Verified reviewer Mining & Metals Self-Employed Used daily for more than 2 years Review source Reviewed December 2019 OpenKM 4 Very good and functiona Ratings Breakdown 4 Ease of use 4 Value for money 5 Customer support 4 Functionality Pros: Programmable with Java Excellent Tech support Cons: The search routine needs work to be flexible. The order of the words should not impact the search The add-ins are not the most convenient and need some work. Still prefer live-edit to the add-ins. Reasons for choosing OpenKM Programmable and easy to extract information for reporting. Flexible structure of folders and views Vendor Response We at OpenKM appreciate your highly positive feedback. We are currently performing a significant overhaul for Version 7, and we have submitted your improvement requests to our technical team for review. We hope to show you the many advancements in OpenKM soon. Replied December 2019 Read More SP Sascha P. Verified reviewer Information Technology and Services 2-10 employees Used daily for more than 2 years Review source Reviewed December 2019 OpenKM Professional - price performance winner 5 OpenKM is a great software for document filing and search. Also it is excellently suited as backend-service for own applications or the integration in third-party applications. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: \- transparent license and price model - no hidden costs or limitations (API-calls, ...) - very stable and high performance - feature rich - expandable Cons: The design could be renewed, but is not absolutely necessary. Vendor Response We at OpenKM, appreciate your highly positive feedback. The new Version 7 update is allowing us to perform a complete UI overhaul for OpenKM. Please be on the lookout for news; we are working on releasing the improvements as soon as possible. Replied December 2019 Read More AI Armando I. Verified reviewer Information Services 11-50 employees Used daily for more than 2 years Reviewed December 2019 Best Document Administration Software 5 Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: \-Quick searches -Can manage large data whitout any worries -Easy customization. -Can develop any solution from data hosted on OpenKM Cons: \-Not too friendly graphic design -Slow uploading documents at a large range of documents. Vendor Response We at OpenKM appreciate your highly positive feedback. Our in-progress Version 7 update includes many speed improvements and an entirely overhauled interface. We are currently working on releasing these updates as soon as possible and look forward to hearing our customer's thoughts on the new OpenKM. Replied December 2019 Read More SQ Santiago Q. Verified reviewer Financial Services 11-50 employees Used other for more than 2 years Reviewed November 2019 My point of view 4 Very useful software for document management, many useful features for end users like me. Ratings Breakdown 4 Ease of use 3 Value for money 2 Customer support 5 Functionality Pros: Useful features for the end user. Possibility of creating document templates. Cons: None remarkable at the time of writing this review. Vendor Response Hello dear customer, We at OpenKM, appreciate your overall positive feedback. We believe that OpenKM gives you a whole array of useful features that can improve its usability and help your company process workflows. If you wish to learn more about these features, we invite you and your team to register for one of our free webinars that take place once a month. The next one in Spanish is on 12/03/19 at 1:00 pm EST. If you want to register, please do it by visiting https://register.gotowebinar.com/rt/8554189870089448715 If you would prefer to attend the English presentation, the next meeting will be on 11/19/2019 at 1:00 pm EST, and please use the following link https://register.gotowebinar.com/rt/5090586405572191756 We hope to see you there and answer any other questions or concerns you might have. Replied November 2019 Read More VR Verified Reviewer Used daily for less than 6 months Review source Reviewed May 2018 From the beginning of our collaboration contacts are very pleasant and high level skills 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Very well documented, the sources are accessible and understandable, the commissioning is fast and the use is done quickly because the solution is developed in a logic and a business vision. OpenKM solution leaves plenty of possibilities for integration of add-ons. Cons: Maybe the software is only in English which can be a problem for users who do not speak and do not understand English Vendor Response Thank you very much for your interest in OpenkM. The document Management System is translated to more than 39 languages. The language pack is available in the OpenKM Knowledge Center: https://docs.openkm.com/kcenter/ for both Community and Professional version. Replied May 2018 Read More Showing 1 - 10 of 17 Reviews [See All Reviews](https://www.softwareadvice.com/cms/openkm-profile/reviews/) ## Other Top Recommended Document Management Software [Square 9](https://www.softwareadvice.com/cms/square-9-profile/) **4.5** (141) Recently recommended **14** times [Revver](https://www.softwareadvice.com/cms/revver-profile/) **4.4** (965) Recently recommended **12** times [Conga Composer](https://www.softwareadvice.com/cms/conga-document-generation-profile/) **4.4** (116) Recently recommended **12** times [Klyck](https://www.softwareadvice.com/business-plan/klyck-profile/) **4.9** (29) Recently recommended **12** times Stuck Between Options? Our experts can help you compare OpenKM with other top options, so you can find the best fit for your needs. ## See what companies are saying about Software Advice