ResourceSpace 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

ResourceSpace

4.3

(21)

Pricing

Starting at $358.00 per month

About ResourceSpace

ResourceSpace is a cloud-based open source digital asset management solution for small to large size businesses that can also be deployed on Windows, Linux and macOS devices. A unified platform, it enables the users to store, organize and share digital assets.

A customizable solution, ResourceSpace offers a host of features including branding, internal/external sharing, social media publishing, rule-based search, workflow actions, analytics, data extraction, automatic transcode, watermark and direct download.

Providing a secure platform, ResourceSpace allows managing access, single sign-on, and multiple users privacy. Additionally, it implements a RESTful API to integrate and sync with Transport Management Systems (TMS) and Lightweight Directory Access Protocol (LDAP) directories such as Microsoft Active Directory and Oracle Directory servers.

ResourceSpace pricing is available on an annual hosting subscription and varies for cloud and on-premise deployment. Support is extended via phone, email and an online help desk.

ResourceSpace Screenshots

ResourceSpace Pricing and Plans

Starting price: $358.00 per month

Free Trial

Free Version

Free (Cloud)

$0.00

flat rate

Plan includes:

100gb Free Storage
Complimentary Onboarding Session
Self Help
Unlimited Users

Team (Cloud)

$358.00

flat rate, per month

Plan includes:

2 Backup Copies
50 Trees Planted
Annual Health Check
Core System Functions
Ongoing Support
RAID Redundant Storage
Unlimited Users

Business (Cloud)

$778.00

flat rate, per month

Plan includes:

100 Trees Planted Every Year
Advanced Onboarding
High Specification Servers
Ongoing Support
RAID Redundant Storage
Six Monthly Health Check
Unlimited Users

Enterprise (Cloud)

Pricing available upon request

Plan includes:

250 Trees Planted Every Year
Extensive Onboarding
Highest Spec Servers
Priority Support
Quarterly Health Check
RAID Redundant Storage
Separate Supported Test
Unlimited Users

On premise

Pricing available upon request

Plan includes:

50 Trees Planted Every Year
Annual Health Check
Core System Functions
Installation to Your Own Single Server or VM
Ongoing Support
Unlimited Users

On Premise Enterprise

Pricing available upon request

Plan includes:

100 Trees Planted Every Year
Extensive Onboarding Sessions
Installation to Your Own Server(S) or VM(S) Supporting Both Single Server or Distributed Configurations
Priority Support
Quarterly Health Check
Separate Test Instance
Unlimited Users

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ResourceSpace Features

Popular features found in Digital Asset Management
Access Controls/Permissions
Asset Categorization
Content Management
Customizable Branding
Document Management
File Management
Metadata Management
Reporting/Analytics
Search/Filter
Tagging
Version Control
Workflow Management
More features of ResourceSpace
API
Asset Library
Asset Sharing
Collaboration Tools
Commenting/Notes
Configurable Workflow
Customizable Templates
Document Storage
Drag & Drop
File Conversion
File Transfer
Full Text Search
Image Library
Mobile App
User Management
Video Management
Video Support
Watermarking

ResourceSpace Integrations

WordPress

Adobe Campaign

Axiell Collections

Google Cloud

Adobe InDesign

Adobe Photoshop

See all 7 integrations

ResourceSpace User Reviews

Overall Rating

4.3

Ratings Breakdown

48%

38%

14%

Secondary Ratings

Ease of Use

3.9

Value for money

4.6

Customer support

4.8

Functionality

4.3

Charles Andrew R.

Verified reviewer

11-50 employees

Used weekly for less than 6 months

Review source

Reviewed October 2017

A simple yet powerful platform with a good degree of flexibility

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ResourceSpace is simple yet powerful. I would say that the most important aspect is that it's user-friendly for end-users, and that has made a big difference. I found the Montala team to also be friendly and efficient in sorting out a few issues and bugs. There are many functionalities that we at this point do not make use of, but it's good to know they are there in case we need them.

Cons:

The collections system at the bottom of the screen offer a simple interface to manage your selections but it's also easy to make mistakes and modify previously created collections. I would suggest that when logging back into a new session, that the "current collection" be reset to a new collection to avoid mistakes.

Margaret C.

Verified reviewer

Non-Profit Organization Management

501-1000 employees

Used daily for more than 2 years

Reviewed October 2020

Review of ResourceSpace

In general I am very pleased with ResourceSpace, and the customer service I receive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ResourceSpace is a really helpful and user-friendly digital asset management system that has enabled us to effectively share resources throughout our organisation and beyond, setting appropriate access levels.

Cons:

Development happens without consultation, and the recent introduction of the new 'selection' option has caused me several problems in adding an extra stage in my work process. I'd appreciate greater flexibility in deciding which new features I want, and which I'd rather opt out of.

Reasons for choosing ResourceSpace

I appreciated the flexibility in being able to set up our own keywording structure, and being able to collaborate with the team at Montala in how our system was set up.

Reasons for switching to ResourceSpace

We preferred the features and flexibility of ResourceSpace.

Vendor Response

Many thanks for the excellent review!

Replied October 2020

Anthony M.

Verified reviewer

Design

11-50 employees

Used weekly for less than 6 months

Review source

Reviewed March 2019

Price is good. The UX... not so much

Sadly we pitched this software to a big enterprise level client without realizing the full extent how rough it is to work with. We made a bit of a mess for ourselves because trying to teach the client how to use this was incredibly painful and ultimately led to us looking for new solutions.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

The price. We are big fans of open source software and we also have a bunch of clients that really need Digital Asset Management but cannot afford Widen or similar solutions.

Cons:

The UX is terrible. Figuring out how to get a lot of assets into the system and to organize them into folders is amazingly counter-intuitive. It would be utterly impossible to teach clients on how to use the system unless they are very technically savvy and have tons of patience. Also, uploading assets in bulk is theoretically possible but not really sensible. Let's say you want to upload 100 images of people all at once. The file names might be like john.jpg, wendy.jpg, amy.jpg, etc. When you go to upload those 100 photos, you can only set one name for all of them. So, wendy.jpg is going to be named "John" and amy.jpg is also going to be named "John". So after you upload them all, then you have to go in and re-name 99 of the images to the filenames that you wanted. What a terrible waste of time. Also, if you want to store assets in folders within folders, I would not bother with Resource Space. There are bugs with this which you can work around but it is so painful that it is not worth it. This system probably really good if you are OK with just dumping everything into the system with no organization and then forcing your users to use the search feature to find everything.

Vendor Response

Hi Anthony, Thanks again for the constructive feedback - this is always very useful to us. A quick update: Since your review we've hired a UX consultancy and overhauled the UI significantly. We'd love to be able to show you what we've done. I've sent you a LinkedIn invite - catch up soon perhaps? Regarding the naming of assets on upload, it's not necessary to enter a title for the full set and in fact the system can use the filenames as the titles if that's easier (which I think is what you wanted to happen). That's just configuration and I'd be happy to walk you through that. Dan ResourceSpace Team Lead

Replied September 2020

Frederick Y.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for more than 2 years

Reviewed October 2020

Open customizable platform that requires technical expertise to use well.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We were drawn to ResourceSpace because of it feature set and that it was open source project. Initially, we hosted it on our own servers, then paid for support from the developer, then transitioned to a hosted plan. It is incredibly flexible. You can develop customized access with user groups, and limit use, to some extent, on a per user basis. You can alter the interface and add to it using custom plug-ins. The number of users is not restricted. With a clear out of the box feature set, the open source nature of ResourceSpace makes rebranding and customization only limited by developer cost and time.

Cons:

ResourceSpace is feature rich, has developed over a long time and is continually evolving. This has led to a complicated code base which can create edge case functionality that doesn’t work as expected. There is no documentation that explains the underlying technological concepts. This would help in planning customization or adapting the ResourceSpace way. There are times when changes can yield unexpected results. While open source, and easily installed, this software is not “free,” it will require technical expertise to keep it running efficiently. The bulk of development has been done by Montala, this means there is not a large group of collaborative developers with expertise who fully understand its inner workings. There does not appear to be a place for users to get answers to meaningful questions of use.

Reasons for choosing ResourceSpace

The open nature of it. It has an opinionated design, but is customizable. We are free to move servers at anytime. While we pay for support from the developers, we are not wedded to their hosting server or continuing support from them. There is no per user cost.

Reasons for switching to ResourceSpace

The previous options were either cumbersome or not taken up by our internal users.

Vendor Response

Many thanks for the fantastic review! If you're looking for more technical documentation we added database and function documentation recently: https://www.resourcespace.com/knowledge-base/developers/

Replied October 2020

Linda K.

Verified reviewer

Education Management

1001-5000 employees

Used daily for more than 2 years

Reviewed October 2020

ResourceSpace has transformed the way we use our photo library

Since getting ResourceSpace, we've been able to empower our team and others in the organization to find the photos they need. Designers and photographers no longer have to be the “knowledge keepers” of the photo library—anyone with a login can search for photos themselves. Our initial investment of time in setting up the system was well worth it. The ResourceSpace support team was very helpful in the onboarding process, even setting up some user groups for me when I ran up against the limits of my understanding. They continue to provide excellent support. The system has scaled well to additional user groups and a growing library.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Support, price, and features: The Montala support team has been amazing - super-fast response time, despite being on different continents. Every rep I've had contact with has been helpful, respectful, and patient. Price - The annual service fee gives us huge value. Features - The system is remarkably customizable, and the support team has been great at helping me implement whatever I need. Ongoing updates to the system continue to add value.

Cons:

Integrations with Adobe products would be amazing!

Reasons for choosing ResourceSpace

We needed to self-host to comply with privacy legislation. ResourceSpace was a perfect fit for this, and also fit our modest budget.

Vendor Response

Hi Linda, many thanks for the kind words which I shall pass on to the rest of the team! You mentioned you'd like Adobe integration, well we actually have it - see https://www.resourcespace.com/knowledge-base/plugins/adobe_link Dan

Replied October 2020

Tony W.

Verified reviewer

Religious Institutions

1001-5000 employees

Used daily for more than 2 years

Reviewed October 2020

Exceptional tool for making the most of our visual assets

We've really benefited from Montala's knowledge on how to set up ResourceSpace to maximise benefit.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We started self hosting ResourceSpace about 10 years ago, an decided to use their hosted platform more recently. ResourceSpace has enabled us to share media, promotional and archive resources with our global team.

Cons:

There are some advanced admin features that could be made a little more user friendly, but the team at Montala have jumped in to help if we've got stuck.

Reasons for choosing ResourceSpace

Price (initially free!) Web access rather than client app based. Unlimited seats.

Vendor Response

Thanks for the great review! We're always working on the usability of the software - it's been a major focus over the past year and will continue to be for some time. We're moving to those admin areas you mention now. An example of a complex admin area that's now easy to use is Search Filters - see: https://www.resourcespace.com/knowledge-base/systemadmin/search-filters There's much more to come along these lines!

Replied October 2020

Verified

Reviewer

Museums and Institutions

201-500 employees

Used daily for less than 2 years

Reviewed October 2020

An excellent resource management system

A very positive experience, user feedback has been excellent

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Extremely user-friendly and very easy to tailor to the institution's needs

Cons:

New developments tend to be buggy at first, but repairs are always swift and thorough

Vendor Response

Many thanks for the great review! We've taken on board the comment about testing of new features and this is something we're working to improve. We already have an extensive regression testing process however we're now looking to use automated testing to cover as many edge cases as possible, which should decrease the number of bugs found on production systems.

Replied October 2020

Jared P.

Verified reviewer

Higher Education

201-500 employees

Used daily for more than 2 years

Review source

Reviewed March 2021

A good solution if you have a designated administrator

We probably didn't fully utilize with everything that it is capable of. It did provide a great way to use our own servers. We just didn't have the resources to keep it maintained.

Ratings Breakdown

Ease of use

Functionality

Pros:

It was open source so we could host on our own servers.

Cons:

Was hard to search for photos. We also didn't have the staff to keep the software upgraded or maintained.

Kristin S.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used daily for more than 2 years

Reviewed October 2020

Revolutionized my workflow

ResourceSpace has revolutionized my workflow. I can quickly process new assets, file them together with the necessary information, and share with my organization. Previous systems had been a headache and worry for me as an administrator and nearly impossible for my colleagues to use but ResourceSpace gives me confidence and relief that our assets and image management system is in order.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love that I can quickly find the assets that I need and that I can file robust caption and other detailed information with images.

Cons:

I find that my colleagues inexperienced with image searches struggle with the usability.

Jeff B.

Verified reviewer

Wine and Spirits