--- title: "ResourceSpace Software Reviews, Demo & Pricing - 2026" description: "Review of ResourceSpace Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/cms/resourcespace-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Digital Asset Management Software](https://www.softwareadvice.com/cms/digital-asset-management-comparison/) / ResourceSpace Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/cms/resourcespace-profile/reviews/)[Alternatives](https://www.softwareadvice.com/cms/resourcespace-profile/alternatives/) # ResourceSpace Review From £353-£3,478/month Free version Free trial 4 plans Wondering if ResourceSpace is right for your organization? Our Digital Asset Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview ResourceSpace 4.3 [(21)](https://www.softwareadvice.com/cms/resourcespace-profile/reviews/) Pricing Starting at £353.00 flat rate per month ### About ResourceSpace ResourceSpace is a flexible Digital Asset Management (DAM) platform designed for organisations that need a better way to organise, find, manage and share growing collections of digital content. It is particularly well suited to marketing and communications teams, charities and non-profits, museums and cultural organisations, universities, public-sector bodies and other teams managing large libraries of images, video, audio, documents and creative files. It is also a strong choice for organisations that have outgrown shared drives or cloud folders and need more structure without introducing unnecessary complexity. ResourceSpace provides a central, searchable library for digital assets and all of the information associated with them. Organisations can create their own metadata structure using fields such as subject, department, campaign, location, copyright information and usage rights, making it much easier for users to find the right content without needing to know where a file is stored. The platform is highly configurable. Administrators can create different user groups, permissions, workflows and interfaces to suit different audiences. Marketing teams might have full access t... o a brand library, for example, while other employees, agencies or external partners see only the content relevant to them. Granular permissions allow organisations to control who can view, upload, edit or download assets. Workflow tools can support content from upload through to approval, publication and archiving. New assets can be reviewed before becoming widely available, restricted content can be carefully controlled, and outdated material can be removed from general circulation. Reporting tools also provide visibility into system activity and asset usage. ResourceSpace supports bulk upload and metadata management, collections, external sharing, automated file processing and integration with other systems. Its API allows organisations to connect their DAM with websites, content management platforms and other applications. Optional AI functionality can also help reduce repetitive manual work, including generating metadata, transcribing speech, identifying faces and improving the way users search large collections. One of ResourceSpace's key differentiators is its open-source model. The software itself does not carry an annual licence fee, and organisations with the necessary technical resources can host it themselves. Alternatively, fully managed cloud packages are available for organisations that want hosting, backups, upgrades, security and ongoing support taken care of for them. This makes ResourceSpace particularly attractive to organisations looking for a flexible alternative to proprietary DAM platforms and those wishing to avoid high per-user licensing costs. Support is an important part of the managed ResourceSpace service. Customers work with experienced DAM specialists who can help configure the system around their requirements, including metadata, user permissions and workflows. Training is provided during implementation, and ongoing support is available as requirements change. Hosted customers also benefit from managed upgrades, backups, security and regular system health checks. This makes ResourceSpace suitable both for smaller organisations without dedicated DAM expertise and for larger teams that want knowledgeable support alongside a highly configurable platform. ResourceSpace is therefore a good fit for buyers looking for more than simple file storage. It helps organisations turn their digital content into a structured, searchable and controlled resource that can be accessed and shared efficiently across teams. For organisations prioritising configurability, value, open-source flexibility and access to human support, ResourceSpace offers a DAM that can adapt as both the organisation and its digital asset collection grow. Wondering if ResourceSpace is right for your organization? Our Digital Asset Management Software selection experts can help you in 15 minutes or less. ## ResourceSpace User Interface ## Popular ResourceSpace Alternatives Main Product ResourceSpace 4.3 [(21)](https://www.softwareadvice.com/cms/resourcespace-profile/reviews/) Ratings Breakdown - 3.90Ease of use - 4.59Value for money - 4.76Customer support - 4.30Functionality Pricing Starting at £353.00 per month Get Price Alternative Product [Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) 4.8 [(28603)](https://www.softwareadvice.com/cms/google-drive-profile/reviews/) Ratings Breakdown - 4.70Ease of use - 4.72Value for money - 4.39Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [OneDrive](https://www.softwareadvice.com/cms/microsoft-onedrive-profile/) 4.5 [(12847)](https://www.softwareadvice.com/cms/microsoft-onedrive-profile/reviews/) Ratings Breakdown - 4.40Ease of use - 4.37Value for money - 4.21Customer support - 4.37Functionality Pricing Starting at $1.99 per month Get Price Alternative Product [Microsoft SharePoint](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/) 4.4 [(5461)](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/reviews/) Ratings Breakdown - 4.08Ease of use - 4.23Value for money - 4.13Customer support - 4.27Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Microsoft 365](https://www.softwareadvice.com/productivity/microsoft-365-profile/) 4.6 [(14150)](https://www.softwareadvice.com/productivity/microsoft-365-profile/reviews/) Ratings Breakdown - 4.51Ease of use - 4.34Value for money - 4.26Customer support - 4.61Functionality Pricing Starting at $6.00 per month Get Price Alternative Product [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) 4.7 [(17685)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) Ratings Breakdown - 4.64Ease of use - 4.59Value for money - 4.27Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price ## ResourceSpace Pricing and Plans Starting price: £353.00 per month Free Trial Free Version Team Cloud £353.00 flat rate, per month Plan includes: - Ongoing support including upgrades, configuration and issue resolution. - AI productivity tools to automate tagging, detect and recognise faces and search efficiently. - 25 users. Training for up to two admin to cover primary features. - 20 trees planted every year on your behalf - 1TB of storage included Business Cloud £797.00 flat rate, per month Plan includes: - Ongoing support including upgrades, configuration and issue resolution. - AI productivity tools to automate tagging, detect and recognise faces and search efficiently. - 100 users and optional public access. Training for up to four admin users. - 40 trees planted every year on your behalf - Single Sign On (SSO) configured - your users can use their existing credentials to access ResourceSpace - API access for your developers - SFTP drop folder for rapid upload of very large volumes of assets - 3TB of storage included Enterprise Cloud £1,409.00 flat rate, per month Plan includes: - Priority support including upgrades, configuration and unlimited bug fixes - AI productivity tools to automate tagging, detect and recognise faces and search efficiently. - 500 users and optional public access. Training sessions for groups of up to eight admin users. - 100 trees planted every year on your behalf - Single Sign On (SSO) configured - your users can use their existing credentials to access ResourceSpace - API access for your developers - SFTP drop folder for rapid upload of very large volumes of assets - A separate supported test instance for early access to new developments - 8TB of storage included Platinum Cloud £3,478.00 flat rate, per month Plan includes: - Priority support including upgrades, configuration and unlimited bug fixes - AI productivity tools to automate tagging, detect and recognise faces and search efficiently. - Unlimited users and optional public access. Admin training for groups of up to fifteen. - 200 trees planted every year on your behalf - Single Sign On (SSO) configured - your users can use their existing credentials to access ResourceSpace - API access for your developers - SFTP drop folder for rapid upload of very large volumes of assets - A separate supported test instance for early access to new developments - A dedicated, physically segregated high capacity server for ultimate performance - 50TB of storage included Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## ResourceSpace Features - Popular features found in Digital Asset Management Access Controls/Permissions Asset Categorization Content Management Customizable Branding Document Management File Management Metadata Management Reporting/Analytics Search/Filter Tagging Version Control Workflow Management - More features of ResourceSpace API Asset Library Asset Sharing Collaboration Tools Commenting/Notes Configurable Workflow Customizable Templates Document Storage Drag & Drop File Conversion File Transfer Full Text Search Image Library Mobile App User Management Video Management Video Support Watermarking ## ResourceSpace Integrations WordPress Integration rated undefined from -1 review Adobe Campaign Integration rated undefined from -1 review Axiell Collections Integration rated undefined from -1 review Google Cloud Integration rated undefined from -1 review Adobe InDesign Integration rated undefined from -1 review Adobe Photoshop Integration rated undefined from -1 review See all 20 integrations ## ResourceSpace User Reviews ## ResourceSpace customer ratings - Overall rating: 4.3/5 - Total reviews: 21 ### Rating distribution - 5 stars: 10 reviews (48%) - 4 stars: 8 reviews (38%) - 3 stars: 3 reviews (14%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 3.9/5 - Value for money: 4.6/5 - Customer support: 4.8/5 - Functionality: 4.3/5 --- ### A simple yet powerful platform with a good degree of flexibility - Overall rating: 5/5 - Reviewer: Charles Andrew R. - Verified reviewer: Yes - Company size: 11-50 employees - Product usage: Used weekly for less than 6 months - Reviewed: October 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros ResourceSpace is simple yet powerful. I would say that the most important aspect is that it's user-friendly for end-users, and that has made a big difference. I found the Montala team to also be friendly and efficient in sorting out a few issues and bugs. There are many functionalities that we at this point do not make use of, but it's good to know they are there in case we need them. #### Cons The collections system at the bottom of the screen offer a simple interface to manage your selections but it's also easy to make mistakes and modify previously created collections. I would suggest that when logging back into a new session, that the "current collection" be reset to a new collection to avoid mistakes. --- ### Review of ResourceSpace - Overall rating: 4/5 - Reviewer: Margaret C. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 501-1000 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. In general I am very pleased with ResourceSpace, and the customer service I receive. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 3/5 #### Pros ResourceSpace is a really helpful and user-friendly digital asset management system that has enabled us to effectively share resources throughout our organisation and beyond, setting appropriate access levels. #### Cons Development happens without consultation, and the recent introduction of the new 'selection' option has caused me several problems in adding an extra stage in my work process. I'd appreciate greater flexibility in deciding which new features I want, and which I'd rather opt out of. #### Reasons for choosing ResourceSpace I appreciated the flexibility in being able to set up our own keywording structure, and being able to collaborate with the team at Montala in how our system was set up. #### Reasons for switching to ResourceSpace We preferred the features and flexibility of ResourceSpace. #### Vendor response Many thanks for the excellent review! Replied October 2020 --- ### Price is good. The UX... not so much - Overall rating: 3/5 - Reviewer: Anthony M. - Verified reviewer: Yes - Industry: Design - Company size: 11-50 employees - Product usage: Used weekly for less than 6 months - Reviewed: March 2019 - Review source details: This review was submitted organically. No incentive was offered Sadly we pitched this software to a big enterprise level client without realizing the full extent how rough it is to work with. We made a bit of a mess for ourselves because trying to teach the client how to use this was incredibly painful and ultimately led to us looking for new solutions. #### Ratings breakdown - Ease of use: 1/5 - Value for money: 3/5 - Functionality: 4/5 #### Pros The price. We are big fans of open source software and we also have a bunch of clients that really need Digital Asset Management but cannot afford Widen or similar solutions. #### Cons The UX is terrible. Figuring out how to get a lot of assets into the system and to organize them into folders is amazingly counter-intuitive. It would be utterly impossible to teach clients on how to use the system unless they are very technically savvy and have tons of patience. Also, uploading assets in bulk is theoretically possible but not really sensible. Let's say you want to upload 100 images of people all at once. The file names might be like john.jpg, wendy.jpg, amy.jpg, etc. When you go to upload those 100 photos, you can only set one name for all of them. So, wendy.jpg is going to be named "John" and amy.jpg is also going to be named "John". So after you upload them all, then you have to go in and re-name 99 of the images to the filenames that you wanted. What a terrible waste of time. Also, if you want to store assets in folders within folders, I would not bother with Resource Space. There are bugs with this which you can work around but it is so painful that it is not worth it. This system probably really good if you are OK with just dumping everything into the system with no organization and then forcing your users to use the search feature to find everything. #### Vendor response Hi Anthony, Thanks again for the constructive feedback - this is always very useful to us. A quick update: Since your review we've hired a UX consultancy and overhauled the UI significantly. We'd love to be able to show you what we've done. I've sent you a LinkedIn invite - catch up soon perhaps? Regarding the naming of assets on upload, it's not necessary to enter a title for the full set and in fact the system can use the filenames as the titles if that's easier (which I think is what you wanted to happen). That's just configuration and I'd be happy to walk you through that. Dan ResourceSpace Team Lead Replied September 2020 --- ### Open customizable platform that requires technical expertise to use well. - Overall rating: 5/5 - Reviewer: Frederick Y. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros We were drawn to ResourceSpace because of it feature set and that it was open source project. Initially, we hosted it on our own servers, then paid for support from the developer, then transitioned to a hosted plan. It is incredibly flexible. You can develop customized access with user groups, and limit use, to some extent, on a per user basis. You can alter the interface and add to it using custom plug-ins. The number of users is not restricted. With a clear out of the box feature set, the open source nature of ResourceSpace makes rebranding and customization only limited by developer cost and time. #### Cons ResourceSpace is feature rich, has developed over a long time and is continually evolving. This has led to a complicated code base which can create edge case functionality that doesn’t work as expected. There is no documentation that explains the underlying technological concepts. This would help in planning customization or adapting the ResourceSpace way. There are times when changes can yield unexpected results. While open source, and easily installed, this software is not “free,” it will require technical expertise to keep it running efficiently. The bulk of development has been done by Montala, this means there is not a large group of collaborative developers with expertise who fully understand its inner workings. There does not appear to be a place for users to get answers to meaningful questions of use. #### Reasons for choosing ResourceSpace The open nature of it. It has an opinionated design, but is customizable. We are free to move servers at anytime. While we pay for support from the developers, we are not wedded to their hosting server or continuing support from them. There is no per user cost. #### Reasons for switching to ResourceSpace The previous options were either cumbersome or not taken up by our internal users. #### Vendor response Many thanks for the fantastic review! If you're looking for more technical documentation we added database and function documentation recently: https://www.resourcespace.com/knowledge-base/developers/ Replied October 2020 --- ### ResourceSpace has transformed the way we use our photo library - Overall rating: 5/5 - Reviewer: Linda K. - Verified reviewer: Yes - Industry: Education Management - Company size: 1001-5000 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Since getting ResourceSpace, we've been able to empower our team and others in the organization to find the photos they need. Designers and photographers no longer have to be the “knowledge keepers” of the photo library—anyone with a login can search for photos themselves. Our initial investment of time in setting up the system was well worth it. The ResourceSpace support team was very helpful in the onboarding process, even setting up some user groups for me when I ran up against the limits of my understanding. They continue to provide excellent support. The system has scaled well to additional user groups and a growing library. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Support, price, and features: The Montala support team has been amazing - super-fast response time, despite being on different continents. Every rep I've had contact with has been helpful, respectful, and patient. Price - The annual service fee gives us huge value. Features - The system is remarkably customizable, and the support team has been great at helping me implement whatever I need. Ongoing updates to the system continue to add value. #### Cons Integrations with Adobe products would be amazing! #### Reasons for choosing ResourceSpace We needed to self-host to comply with privacy legislation. ResourceSpace was a perfect fit for this, and also fit our modest budget. #### Vendor response Hi Linda, many thanks for the kind words which I shall pass on to the rest of the team! You mentioned you'd like Adobe integration, well we actually have it - see https://www.resourcespace.com/knowledge-base/plugins/adobe_link Dan Replied October 2020 --- ### Exceptional tool for making the most of our visual assets - Overall rating: 4/5 - Reviewer: Tony W. - Verified reviewer: Yes - Industry: Religious Institutions - Company size: 1001-5000 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. We've really benefited from Montala's knowledge on how to set up ResourceSpace to maximise benefit. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros We started self hosting ResourceSpace about 10 years ago, an decided to use their hosted platform more recently. ResourceSpace has enabled us to share media, promotional and archive resources with our global team. #### Cons There are some advanced admin features that could be made a little more user friendly, but the team at Montala have jumped in to help if we've got stuck. #### Reasons for choosing ResourceSpace Price (initially free!) Web access rather than client app based. Unlimited seats. #### Vendor response Thanks for the great review! We're always working on the usability of the software - it's been a major focus over the past year and will continue to be for some time. We're moving to those admin areas you mention now. An example of a complex admin area that's now easy to use is Search Filters - see: https://www.resourcespace.com/knowledge-base/systemadmin/search-filters There's much more to come along these lines! Replied October 2020 --- ### An excellent resource management system - Overall rating: 4/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Museums and Institutions - Company size: 201-500 employees - Product usage: Used daily for less than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. A very positive experience, user feedback has been excellent #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Extremely user-friendly and very easy to tailor to the institution's needs #### Cons New developments tend to be buggy at first, but repairs are always swift and thorough #### Vendor response Many thanks for the great review! We've taken on board the comment about testing of new features and this is something we're working to improve. We already have an extensive regression testing process however we're now looking to use automated testing to cover as many edge cases as possible, which should decrease the number of bugs found on production systems. Replied October 2020 --- ### A good solution if you have a designated administrator - Overall rating: 3/5 - Reviewer: Jared P. - Verified reviewer: Yes - Industry: Higher Education - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: March 2021 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. We probably didn't fully utilize with everything that it is capable of. It did provide a great way to use our own servers. We just didn't have the resources to keep it maintained. #### Ratings breakdown - Ease of use: 2/5 - Functionality: 3/5 #### Pros It was open source so we could host on our own servers. #### Cons Was hard to search for photos. We also didn't have the staff to keep the software upgraded or maintained. --- ### Revolutionized my workflow - Overall rating: 5/5 - Reviewer: Kristin S. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. ResourceSpace has revolutionized my workflow. I can quickly process new assets, file them together with the necessary information, and share with my organization. Previous systems had been a headache and worry for me as an administrator and nearly impossible for my colleagues to use but ResourceSpace gives me confidence and relief that our assets and image management system is in order. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I love that I can quickly find the assets that I need and that I can file robust caption and other detailed information with images. #### Cons I find that my colleagues inexperienced with image searches struggle with the usability. --- ### Ticks all the boxes - Overall rating: 5/5 - Reviewer: Jeff B. - Verified reviewer: Yes - Industry: Wine and Spirits - Company size: 501-1000 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2020 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. It has allowed our end users from across several Continents to see, access, download and use all of our available assets. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Ease of use for the end user and the control over the assets for me as administrator #### Cons Other than a few minor niggles I haven't come across any issues worthy of mention #### Reasons for switching to ResourceSpace Recommendation from another user --- Showing 1 - 10 of 21 Reviews [See All Reviews](https://www.softwareadvice.com/cms/resourcespace-profile/reviews/) ## ResourceSpace Popular Comparisons [Google Drive vs ResourceSpace](https://www.softwareadvice.com/cms/google-drive-profile/vs/resourcespace/)[Microsoft SharePoint vs ResourceSpace](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/vs/resourcespace/) [Compare All Alternatives](https://www.softwareadvice.com/cms/resourcespace-profile/alternatives/) ## Other Top Recommended Digital Asset Management Software [Klyck](https://www.softwareadvice.com/business-plan/klyck-profile/) **4.9** (29) Recently recommended **15** times [Contentverse](https://www.softwareadvice.com/cms/contentverse-profile/) **4.1** (19) Recently recommended **4** times [Acquia DAM (Widen)](https://www.softwareadvice.com/marketing/widen-collective-profile/) **4.4** (323) Recently recommended **3** times [PhotoShelter for Brands](https://www.softwareadvice.com/cms/libris-profile/) **4.5** (253) Recently recommended **3** times Stuck Between Options? 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