About ResourceSpace

ResourceSpace is a cloud-based open source digital asset management solution for small to large size businesses that can also be deployed on Windows, Linux and macOS devices. A unified platform, it enables the users to store, organize and share digital assets.

A customizable solution, ResourceSpace offers a host of features including branding, internal/external sharing, social media publishing, rule-based search, workflow actions, analytics, data extraction, automatic transcode, watermark and direct download.

Providing a secure platform, ResourceSpace allows managing access, single sign-on, and multiple users privacy. Additionally, it implements a RESTful API to integrate and sync with Transport Management Systems (TMS) and Lightweight Directory Acces...


Read More

Supported Operating System(s):

Web browser (OS agnostic), Windows 8, Windows 10

14 Reviews of ResourceSpace

Average User Ratings

Overall

4.29 / 5 stars

Ease-of-use

4.0

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(6)

6

4 stars

(6)

6

3 stars

(2)

2

2 stars

(0)

0

1 stars

(0)

0

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 14 results

October 2017

Charles Andrew from Union for International Cancer Control (UICC)

Verified Reviewer

Company Size: 11-50 employees

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2017

A simple yet powerful platform with a good degree of flexibility

Pros

ResourceSpace is simple yet powerful. I would say that the most important aspect is that it's user-friendly for end-users, and that has made a big difference. I found the Montala team to also be friendly and efficient in sorting out a few issues and bugs. There are many functionalities that we at this point do not make use of, but it's good to know they are there in case we need them.

Cons

The collections system at the bottom of the screen offer a simple interface to manage your selections but it's also easy to make mistakes and modify previously created collections. I would suggest that when logging back into a new session, that the "current collection" be reset to a new collection to avoid mistakes.

October 2017

James from Williams College Museum of Art

Company Size: 501-1,000 employees

Industry: Higher Education

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

October 2017

Excellent support from Montala. The time differential US Eastern to UK was not a problem

It is a great time saver for our Communications department. Our museum had a technically demanding implementation requiring integration with our TMS system of record.

Pros

The feature list is very competitive among digital asset management systems and it is growing all the time. Montala support is exceptional. Implementation was smooth with plentiful help from Montala. The help desk responds very quickly and is willing to explain the nature of your issues as well as fix them. The cost is a tremendous bargain.

Cons

Setting privileges is not as straightforward as it could be but Montala is very helpful if you get stuck. The setup pages for granting privileges needs to be improved, but I believe that such a revamp is on Montala's upgrade path. The online documentation was spotty at first but it is becoming first rate very quickly.

March 2019

Anthony from DesignStudio.com

Verified Reviewer

Company Size: 11-50 employees

Industry: Design

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

1.0

Value for money

3.0

Functionality

4.0

March 2019

Price is good. The UX... not so much

Sadly we pitched this software to a big enterprise level client without realizing the full extent how rough it is to work with. We made a bit of a mess for ourselves because trying to teach the client how to use this was incredibly painful and ultimately led to us looking for new solutions.

Pros

The price. We are big fans of open source software and we also have a bunch of clients that really need Digital Asset Management but cannot afford Widen or similar solutions.

Cons

The UX is terrible. Figuring out how to get a lot of assets into the system and to organize them into folders is amazingly counter-intuitive. It would be utterly impossible to teach clients on how to use the system unless they are very technically savvy and have tons of patience. Also, uploading assets in bulk is theoretically possible but not really sensible. Let's say you want to upload 100 images of people all at once. The file names might be like john.jpg, wendy.jpg, amy.jpg, etc. When you go to upload those 100 photos, you can only set one name for all of them. So, wendy.jpg is going to be named "John" and amy.jpg is also going to be named "John". So after you upload them all, then you have to go in and re-name 99 of the images to the filenames that you wanted. What a terrible waste of time. Also, if you want to store assets in folders within folders, I would not bother with Resource Space. There are bugs with this which you can work around but it is so painful that it is not worth it. This system probably really good if you are OK with just dumping everything into the system with no organization and then forcing your users to use the search feature to find everything.

Response from Montala

Replied August 2019

Hi Anthony, Many thanks for the constructive review! It's great to receive feedback even if it's not all positive as we're always looking to develop the software. Regarding organising things into folders, ResourceSpace was built from the outset to use metadata, not folders, for organising assets as this allows multi-dimensional structures. We found folders could be very limiting. However we appreciate some people like to see a folder structure so for 9.0 we added the Browse Bar, a sliding panel on the left that shows metadata, featured and public collections in a tree structure and allows this to be extended just like regular folders on a disk. I hope this goes a long way to addressing your concerns.

October 2017

Tony from OMF International

Company Size: 1,001-5,000 employees

Industry: Religious Institutions

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

4.0

Functionality

5.0

October 2017

An excellent digital asset management system

Photo and video distribution to our design teams and workers.

Pros

We were looking for a solution that was suitable for taking from DVD based photo distribution to global online digital distribution. We started self-hosting the free version of Resoucespace and moved to the managed hosted solution as soon as we had traction in the organisation.

Cons

There's very little we don't like, and each version is bringing useful features. There are probably some areas around user and admin permission settings that could have a better interface, but there's so much granularity in permissions it's good to have them all available.

October 2017

Janice from Lake County Public Library

Company Size: 11-50 employees

Industry: Research

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2017

Having our historical database online for our researchers has been an amazing experience.

We are able to provide online access to the amazing history of Leadville, Colorado.

Pros

I love the flexibility of the interface. The software allows us to present our collection in its many formats. Our database works seamlessly with our website. The tech staff is most helpful and always have great suggestions for making our collection shine.