ProjectMates Construction Project Management Software


Projectmates by Systemates, Inc. is a construction management tool that allows users to manage the entire project lifecycle from concept to closeout. Enterprise-level organizations from industries such as retail, real estate, government, and healthcare utilize the system as a single collaborative platform for the entire construction program.

The cloud-based software offers features such as document management, scheduling, task management, contract management, cost tracking, and capital planning. It is a web-based application and is accessible in any web browser from any device. The benefits of construction management software include drag and drop files, email notifications and reminders, and customizable menu structure.

The system provides owners a platform for their project teams, contractors, and architects to manage day-to-day construction tasks such as RFIs, punch lists, submittals, field reports, and site photos. The directors and executives are able to generate real-time reports and dashboards on all project activity. Projectmates integrates with a wide range of applications such as Microsoft Dynamics, PeopleSoft, Oracle, and Lawson.

Supported Operating System(s):
Web browser (OS agnostic) , Windows 8

47 Reviews of Projectmates

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  • Kate from Johnson Development Associates

    Number of employees: 51-200 employees

    May 2017

    Excellent customer service and support. Project Management software that truly meets our needs.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Automated tasks we've been managing manually with spreadsheets. Helping us to develop processes and procedures on how we manage projects. Payments to contractors are processed more quickly. Anyone on the team can get project information in real time. Mobile app allows users on the job site to quickly update information and stay up to date.

    Pros

    Once you get everything up and running, it is easy to track the flow of information from the beginning to end of a project. Having our contractors enter their own invoices into the system saves a ton of time. Budget tracking is clear, concise and provides much needed financial insight into a project . Customer Service and Support are the best I've ever received with a software product!

    Cons

    Customized reporting is not as robust as I would prefer. Small annoyances like the date format, not being able to apply certain changes across all projects and they have to be updated manually, contract items don't show the balance left to be billed and you have to calculate manually.

    Review Source: Capterra
  • Rebecca from Ensign Services

    Number of employees: 10,000+ employees

    February 2017

    Very helpful

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Projectmates has given my construction team the tools we need to keep everything organized, detailed, and on time, at our fingertips. It took a little while to really learn properly all that it's capable of, but once everyone was on board, we've never looked back.

    Pros

    How in-depth the organization of our projects it goes

    Cons

    The learning curve. There have been certain aspects of it that took a while to really sink in with the team, so took extra training to keep everyone on the same page.

    Review Source: Capterra
  • Thomas from RaceTrac

    Specialty: Real estate developer

    Number of employees: 5,001-10,000 employees

    December 2016

    Project Mates

    Ease-of-use
    Functionality
    Quality
    Support
    N/A

    It's a great product that helps with keeping our projects organized.

  • Brad from RaceTrac Petroleum

    Specialty: Real estate developer

    Number of employees: 5,001-10,000 employees

    November 2016

    ProjectMates

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It's easy to set up new projects and add users. Straightforward process to create folders and organize the project online, and it's easy to upload files/send links to third party consultants of construction plans. The main complaint would be with the scheduling feature. It's confusing and hard to use. It needs to be

    Pros

    Easy to set up projects and upload/send files.

    Cons

    The scheduling feature.

  • Kyle from Rockford Construction

    Number of employees: 201-500 employees

    January 2016

    Construction Manager use

    Ease-of-use
    Quality
    Support
    Value for Money

    We as a CM firm have used this software for one of our clients. It is not what we typically use for the rest of our clients but it is VERY functional and user friendly. The App is great in that you can do all of your daily updates/paperwork off of your phone if you wanted to. I would recommend this to any of my clients to manage their construction department.

    Pros

    Ease of use while completing daily reporting and uploading photos from your device.

    Cons

    Some of the navigation is cumbersome. It seems like there are too many places to go for the same item. There is a Project photos folder yet there is also a "Photos" upload area that is totally separate.

    Review Source: GetApp
  • Kaylee from UNC Hospitals

    January 2016

    High Quality Customer Service

    Ease-of-use
    Quality
    Support

    The customer service is truly exceptional. Highly recommended.

    Review Source: Capterra
  • Michael from Hilton Worldwide

    January 2016

    Streamlines the cost management process for construction projects

    Ease-of-use
    Quality
    Support

    We have successfully implemented Projectmates on a number of projects to streamline our cost control processes. We are now using the software on projects in multiple countries around the world with no issues with currency conversion. Benefits include tracking system for approvals of contracts, change orders and invoices, central storage system for photos, documents, contracts, etc and ability to integrate with accounting system. Another benefit is the company continues to work to improve the product by actually listening to their customers!

    Review Source: Capterra
  • Deborah from Intermountain Renovation Consultants, LLC

    January 2016

    We are a Full Serivice Hospitality Renovation Company with Construction, Design and Purchasing

    Ease-of-use
    Quality
    Support

    We have been with Projectmates for 2 years. The implementation team really listened to our needs and customized the software to fit our needs. We have made changes within our organization since the initial set up and are able to seamlessly incorporate those changes within Projectmates. I am especially impressed with their technical support response knowledge and timeliness as well as the continuous enhancements to the software. We have also benefitted from the webinars Projectmates offers.

    Review Source: Capterra
  • Janice from UNC Hospitals

    January 2016

    UNC Hospitals uses Projectmates to manage the construction projects.

    Ease-of-use
    Quality
    Support

    I am an assistant administrator for the software use. Kaely and her team have always responded quickly to any questions or how-to concerns. They offer helpful training videos throughout the site.

    Review Source: Capterra
  • Jacob from Casey's General Stores

    January 2016

    Easy to use, and easy to larn as you go.

    Ease-of-use
    Quality
    Support

    The friendly user interface, makes learning the software particularly easy. We have found that even those that aren't very tech-savy, have been able to successfully navigate the site, and use it's features for processes like bidding, change orders, invoicing, etc. The customer service from an Admin point of view, has been exceptional. When an issue is presented to them, they are quick to point out the corrective action needed to remedy the situation.

    Review Source: Capterra
  • Adam from National Cardiovascular Partners

    January 2016

    Great software with only a few tweaks left.

    Ease-of-use
    Quality
    Support

    This is by far the best project management software I've used to date. The functionality and ease of use is perfect for my organization. However, there are a few improvements that could be made to the accounting and scheduling portions. I would like to ability to utilize the contingency/allowances in the budget like a checkbook, where change orders are deducted from that specific contingency/allowance line item. With the scheduling, there appears to be a glitch, which may have been fixed in the last update, that doesn't allow me to live update activity dates to match actuals.

    Review Source: Capterra
  • Judith from Stony Brook Hospital

    January 2016

    the program is good

    Ease-of-use
    Quality
    Support

    Not outlook friendly difficult to creat forms

    Review Source: Capterra
  • Tom from Studio Movie Grill

    January 2016

    It's So Easy

    Ease-of-use
    Quality
    Support

    The app makes using Projectmates so simple and convenient right from your phone.

    Review Source: Capterra
  • James from CARRNOW Construction Management

    August 2015

    Projectmates for Construction Management

    Ease-of-use
    Quality
    Support

    I have been using Projectmates since 1999. This product was developed by Architects who really understand the intricacies of project management. The "system" is easy to use and the modules are intuitive. Along the way, Projectmates has continually updated the system and is very interested in user feedback. Often, the user feedback is incorporated in new software releases. Recently, we got an assignment for a Program Management application. The contract for this assignment is an "AIA Standard Form of Agreement for Use in a Multiple Project Program". In the contract, is a paragraph defining the expectations of The Program Manager which includes the implementation of a web-based "Project Management Information System"(PMIS). The PMIS will be used to receive, distribute, and maintain Program Reports, Program Schedules, Plans & Specifications, and the myriad of documents it takes to manage a Program successfully. The "My Reports" module is a customizable reporting tool that is the perfect way to keep the management team informed of executive level reports on a weekly basis. Projectmates has exceeded the expectations of my clients on this and numerous projects over the years. Projectmates is a standardized system that we use on all of our projects. The support staff is always available to help/coach on the special reports and specific uses that we have required over the years. Suffice to say, I am a raving fan of the Systemates - Projectmates team.

    Review Source: Capterra
  • Brad from RaceTrac Petroleum

    Specialty: Real estate developer

    August 2015

    RaceTrac - Engineering Project Management

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Easy to use and share files with everyone involved in a project.

    Cons

    The scheduling feature could be easier to use. It'd be useful to manipulate the headings for each project as some have unique hurdles that don't quite fit into the standard template. Also, if you could customize report generation (ie: a list of all the projects) that wasn't just done alphabetically, allow the user to choose the order they want the report generated in. For example, on a team meeting to review outstanding projects, I would rather go through the most complex projects first.

  • Allen from RaceTrac Petroleum

    Specialty: Engineer

    August 2015

    Projectmates Review

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    capability of having paperless purchase orders and invoices

    Cons

    The fact that you cannot drag a file directly from an email as an attachment to upload.

  • Cameron from RaceTrac Petroleum

    Specialty: Real estate developer

    August 2015

    Projectmates for Work

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I like that is allows all documents and information to be consolidated in one, easily accessible place.

    Cons

    It could be slightly more user friendly. Creating projects and searching for information can be slightly confusing when you first begin and takes practice before it becomes easy.

  • Curtis from Union Sanitary District

    August 2015

    High Quality Product and Great Customer Service

    Ease-of-use
    Quality
    Support

    Projectmates is easy to use and a useful tool for managing capital improvement projects. I have been using Projectmates for about a year now and my experience has been generally positive. Additionally, their staff does a great job providing high quality service for their customers.

    Review Source: Capterra
  • Kyle from Kimley-Horn and Associates, Inc.

    August 2015

    Western PS CCA Services

    Ease-of-use
    Quality
    Support

    The software was easy to use and helped organize the construction submittals. The Contractor was already familiar with the software so that helped. I wish I had received an alert that my license was getting ready to expire. The project was delayed so the license expired prior to the project finishing

    Review Source: Capterra

    Response: Systemates, Systemates, Inc.

    August 2015

    Project delays are sometimes unavoidable. However, if delays occur and push project closeout past the contract end date, Projectmates/Systemates is more than happy to prorate the contract to give you additional months as needed. Thanks so much for the comment Kyle; we'll work on providing additional alerts prior to license expiration.

  • Travis from Racetrac Perroleum

    Specialty: Engineer

    July 2015

    Solid platform for document, schedule and payment management

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    It's very intuitive to use. If you can search the Internet and click links, you can use Projectmates.

    Cons

    Moving and copying files can take a bit longer than you want. You have to use file selection and action menues rather than quick keys like windows.

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