Kayako Software


Kayako is a cloud-based customer support platform that integrates various support channels such as email, live chat and phone calls. This integration helps users manage multi-channel customer support and assists with internal and customer-facing communication. 

Kayako allows users to track conversations across email, chat, social media and help center tickets. The chat tool enables users to start new conversations or pick up existing ones through the help center module or a user’s website and apps. The ticket management system can organize tickets using tags or prioritize them based on current status.

Agents and service managers can create shortcuts for repetitive tasks and set up automatic notifications for specific situations. Kayako can integrate with applications such as Salesforce, Slack, LinkedIn and Stripe, as well as social media channels like Facebook and Twitter. The collaborator feature allows any employee to access customer data.

Unified cases
Unified cases

Unified cases

Help center

Help center

Kayako messenger

Kayako messenger

Insights and reporting

Insights and reporting

Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Mac OS, Linux, Web browser (OS agnostic), Windows 2000, Windows 8



135 Reviews of Kayako

Overall rating

4.0 / 5 stars

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Showing 1 - 20 of 135 reviews

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Amani from Ekwa Marketing

Number of employees:  51-200 employees

Ease-of-use

Functionality

October 2018

Kayako - Can be better!

I have been using Kayako for more than five years. This has been the software we use for all internal and client communication. As mentioned earlier it is a simple tool which takes only a few times to practice, thereafter you get the hang of it. However after using other email softwares, Kayako's limitations regarding formatting, inserting images and capturing the entire thread has always been a hassle for me. Additionally we are only given admin rights to our own teams. If a ticket generated by me is moved to an internal team I do not have access for, I cannot view the updates on the ticket.

Pros

Kayako helps me organize my tickets into as many folders I want, thus making me work on those tickets conveniently and effectively. If I am an admin or have admin access to my staff folders I can also access all of their folders to get an update on tickets. It's easy to learn and use. I love the reports feature on Kayako. We can create as many reports we want and automate them. The follow ups feature is also great to keep track of pending tasks and serves as good reminder.

Cons

There are a few issues I encountered as I worked on Kayako. Kayako doesn't allow us format the font or content, so underlining, italicizing etc is not possible in an email. We cannot include images, charts or graphs in the body of the email. When you hit reply on a ticket, the original email thread is not included. So if you need to know the previous conversation, we need to copy and paste the email.

Review Source: Capterra
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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Functionality

October 2018

Excellent Help Desk Software

Pros

1. Easy to install
2. Intuitive UI
3. Very responsive customer support

Cons

1. Tickets searching should be improved to make it faster and more efficient

Review Source: Capterra

Jon from 3form

Number of employees:  201-500 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Kayako worked for us

We installed the On-Prem version of Kayako and for the most part were happy with its functionality and management of our help tickets.

Pros

Kayako allowed us to manage our Help Desk while keeping costs down but still providing enough functionality to streamline our support and communication to the users.

Cons

There wasn't any integration withour Scrum and Agile software tools (and it didn't have the functionality on its own) so it made it double work to move a Trouble Ticket to a Task

Review Source: Capterra

Bryan from Uncord Technologies

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Has great value with free live chat and knowledgebase

Pros

You can integrate your social media so that messages and tweets create tickets. Free live chat widget and customization knowledgebase. Also can create multiple knowledgebases.

Cons

Can't really create tickets internally. Everything is based on 'conversations' that come in.

Review Source: Capterra

Emmanuel M from Nivacity (PTY) Ltd

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Reasonable help desk software

Pros

The livechat and helpdesk combination makes this software stand out the most. and sligthly cheaper than livechatinc. The interface is pretty neat too

Cons

For the price, they are cheaper better livechat software out there but the support is outstanding. 5 stars for that.

Review Source: Capterra
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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Good system for small companies

Pros

Good value for money, sufficient features, friendly support.

Cons

Reliability issues, not enough access to settings.

Review Source: Capterra

Yashasvi from nagarro

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

A good customer support portal but more features needed

Pros

Kayako provides a service desk where we can raise issues and get them resolved. I have been using it for raising requests and issues in the organisation and it is quite simple to use. It maintains a history of all the requests. We can also follow up and re-open the requests. It well integrates with the corporate email too.
Its very effective for day to day use.

Cons

There is live chat feature but it do not works. The user experience is also not satisfactory.

Review Source: Capterra
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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

The best ticket management platform I've seen

Pros

The best thing about it is that your users only deal with tickets and cases. They don't deal with the system, the system offers a way to communicate and track your customers in a simple way. It simply works and it helps our productivity a lot. Support is also very good.

Cons

Pricing could be a bit better, or a few alternative plans with less cost per user for limited features could also be a nice addition.

Review Source: Capterra
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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Functionality

August 2018

Good choice although there are some problems.

There are so many helpdesk systems, Kayako has been our selected one, but we are still looking for better choice.

Pros

1- Beautiful user interface.
2- It Supports all activities in a helpdesk process.
3-14 days free trial
4-Good localization, so you can add your own translations to (just) on-premise version

Cons

1- When you are Kayako admin and at the same time one of the staffs (Agent), you have to switch so many times between Admin / Staff panel to do your tasks. sometimes it makes me confused because knowing which setting is in admin panel and which one is in staff(Agent) panel sometimes is difficult.
2-I can say that Kayako is designed for too many clients for a limited number of services. If you have too many services each of them assigned to a client, Using Kayako would be difficult (But Possible). for example, you have to set permissions for widgets separately.
3-Kayako is not suitable for small teams. it requires a lot of time and effort for setting up.
4-Kayako integration and API's are limited. We couldn't integrate Kayako with our Self-Built project management and timesheet system.
5- Localization in cloud version doesn't work very well. We couldn't use Arabic in cloud version

Review Source: Capterra

Andres from atiko7

Industry:  Software / IT

Number of employees:  2-10 employees

Ease-of-use

Functionality

August 2018

Great partner for customer support

Pros

Very complete tool for customer support. Having tickets, knowledge base, assistants, escalation rules, custom templates and chats are very easy to setup.

Cons

Pricing could turn high with a big team of agents. If you need custom development or training you must hire third party companies.

Review Source

Roy from Imaginet

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

After comparing helpdesk solutions, Kayko was the one for us

Pros

The number of features you receive "out of the box" compared to similar solutions cannot be beaten. During our discovery phase, Kayako offered more features for the price point. Being able to create a custom portal for customers/end users and have the ability to interact via live chat is a plus.

Cons

There is a bit of a learning curve when it comes to creating custom reports. They use a proprietary language called KQL to create reports. It's similar to SQL so atleast for those familiar with SQL reporting

Review Source: Capterra

Madhur from Nagarro

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

A simple help-desk service tool

Pros

Using Kayako for raising help-desk ticket is quite simple. Simply raise a ticket for the issues and you can track it for the updates. It also maintains a history of previously raised tickets.

Cons

The application does not work on mobiles devices well. Its responsiveness can be increased on mobile devices.

Review Source: Capterra

Amit from Nactus India Services Pvt. Ltd.

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

Good software for Support Desk purpose

Overall experience is good. We got their support every team of their teams. On cost side they need to think through from customer perspective.

Pros

Overall this software gives satisfaction in customer support and ticket handling. It is increasing new features day by day with new UI elements also. Its whitelabelling feature is also very good. Email parsing is also customisable which is also good one. The Knowledgebase and Troubleshooter feature also works well. Support agent can be equipped with Chat facility. Kayako have good support team which is available 24*7 which makes easy for us to implement and use this software

Cons

- This software legs on HTML email parsing side which can be improved.
- On pricing part, they are charging on higher side and they needs to be competitive.

Review Source: Capterra

Justina from AUO

Ease-of-use

Value for money

Customer support

Functionality

July 2018

Customer support across multiple channels.

Pros

Kayako enable our sales team keep track of tickets opened by our customers.We are able to save some of the most asked questions our customers commonly ask the sales team ; ensuring for every time these common questions are asked , it is just a matter of a few mouse click and they get a pre-saved response.
Integration is seamless ,and we currently integrate Kayako with Zapier and our social media platforms.Our integration with Kayako required no single line of code to get this done.
With social media integration , Kayako has enables us offer support to customers and also interact with them on the Facebook and Twitter platforms.Allow us turn leads into customers on social media.

Cons

Support with Kayako can be a bitter ,sweet experience. There have been times when support had been prompt and at other times ,it was a terribly poor experience. The Kayako support department need to be consistent with good ,prompt customer response.

Review Source: Capterra
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Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

July 2018

Easy to use but lacks new age quality

Pros

Having complete control of the software including custom branding makes using Kayako a good software support system. Everything is very simple to use and new users can pick up the software very fast.

Cons

There are features that are confusing to a beginning user. It does not integrate with other software very easily if at all where other support systems do.

Review Source: Capterra

Mary from Silk

Ease-of-use

Value for money

Customer support

Functionality

July 2018

I use Kayako everyday for work and it's very user friendly!

I like having a huge running log of customer interactions so we know what our trends are. We usually use this to build our website's FAQ.

Pros

I like the "other conversations" function where I can see our previous conversations with customers. It really helps me prepare to handle whatever they may throw at me!

Cons

I wish that it was easier to find tags, like maybe a separate search field for tags? I think it would be easier to sort conversations this way.

Review Source: Capterra
LinkedIn icon
Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

June 2018

Recent price changes made it too expensive for us

We have our helpdesk using this every day. We get very few user complaints about the ticket system itself.

Pros

Admin tools for automatically dealing with tickets are great. Actually handling tickets is very easy, as is adding internal notes.

Cons

Agent ability to search tickets is lacking. We had to make some changes to let our supervisors see every ticket message even if it is deleted by an agent.
We could never get the knowledgebase to work the way we wanted.
Sometimes it is not clear who is getting copied on any specific ticket reply.

Review Source: Capterra

Joe from CASE

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

Kayako has changed our member experience because now members have one central platform for support.

great customer service

Pros

The way you can have email flow into Kayako and form request in one system.
The macros which allow quick answers to everyday request.
The tech support is great and always have a solution

Cons

To change from Classic to the hosted version is a big change and if you have customized pages something will not transfer over.

Review Source: Capterra

Selorm from SpearHead Networks

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

It been an exciting experience and has improve customer engagement tremendously

It really improved our engagements with our customer, prospects and visitors who visit our webpage on daily basics as well as seeking support and customer services.

Pros

It's ease of use, especially with tickets creation and handling as well as tracking tickets, color categorization for easy identification of customers and prospect based.

Cons

Sending attachments to customers most at times does not really go through, sometimes it has to be sent 3 or 4 times before client confirm receipt of the file

Review Source: Capterra
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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

Very good experience

Pros

Value for money, we've been using Kayako for years now and it works perfect with high volume of mails.

Cons

Keeping the software up to date, it takes us time to upgrade and go offline for a few moments. But that's also on us, cause we host it ourselves.

Review Source: Capterra

Displaying 1 - 20 of 135 reviews