Gaia Workspace

RATING:

4.7

(22)

About Gaia Workspace

Gaia Workspace is a flexible workspace management solution, featuring visitor management, room & desk booking, external booking, office car parking, approval, and analytics. Gaia streamlines your workplace scheduling and keeps your work productive and efficient.

Gaia Workspace Pricing

Gaia Workspace offers 30 days free trial for teams and creates an efficient and safe workspace: Basic Plan=Free Desk Feature Update=$5/month/desk Room Feature Update=$16/month/room Screening and vaccination=$1.8/month/user Please see feature details on our website.

Free trial: 

Available

Free version: 

Available

Gaia Workspace Room & Desk Booking
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Gaia Workspace Reviews

Overall Rating

4.7

Ratings Breakdown

Secondary Ratings

Ease-of-use

4.5

Customer Support

5

Value for money

5

Functionality

4.5

Most Helpful Reviews for Gaia Workspace

1 - 5 of 22 Reviews

Rickard

Information Technology and Services, 11-50 employees

Used daily for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed May 2023

Empowering the Hybrid Workplace: GaiaWorkspace Review

GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its robust analytics and detailed reporting have provided us with critical insights into workspace utilization and resource allocation, enhancing our operational efficiency and reducing overheads.The platform stands out with its user-friendly interface, making it accessible to everyone in our organization. Its ability to dynamically adjust to our evolving needs has truly revolutionized our approach to resource management.Moreover, the exceptional customer service offered by the GaiaWorkspace team has further enhanced our overall experience. In short, GaiaWorkspace is an indispensable partner for any organization navigating the complexities of the hybrid workplace era.

PROS

Robust Analytics: GaiaWorkspace provides in-depth insights into workspace usage and resource allocation, aiding in informed decision-making.User-friendly Interface: The platform is designed to be accessible to all users, regardless of their technical proficiency.Dynamic Resource Management: The platform's ability to adjust in real-time to evolving workspace needs enhances operational efficiency.Exceptional Customer Service: The GaiaWorkspace team's commitment to prompt and thorough responses enhances user satisfaction.Cost-Effective: By enabling organizations to invest only in necessary resources, it significantly reduces overhead costs.

CONS

No API: Currently, GaiaWorkspace doesn't provide an API, which may limit some advanced functionality.

Mark

Primary/Secondary Education, 1,001-5,000 employees

Used weekly for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed July 2022

Easy to Set Up and Use

It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.

PROS

Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem.

CONS

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

Reason for choosing Gaia Workspace

They were eager to work with us to make the product function like we needed it to and they were very competitively priced.

Reasons for switching to Gaia Workspace

Price

Vendor Response

Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.

Replied July 2022

Patricia

Government Administration, 2-10 employees

Used daily for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed March 2022

Gaia - Quick, Easy and Reliable

Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software.

PROS

The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.

CONS

Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data.

Reason for choosing Gaia Workspace

Wanted to support local talent.

Vendor Response

Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.

Replied July 2022

Jane

Hospitality, 2-10 employees

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed June 2024

A very positive experience

I highly recommend it to anyone looking to streamline their office operations and enhance their productivity.

PROS

It was intuative and easy to use. The onboarding was very thorough and super-helpful.

CONS

As it turned-out, it was overkill for what I needed for my tiny boutique space. Would be great for a larger business.

Vendor Response

Thanks for your good review. We will improve UI/UX to another level soon.

Replied June 2024

David

Non-Profit Organization Management, 2-10 employees

Used daily for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

4

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed August 2023

Gaia Workspace helps non-profit organizations schedule their facilities

PROS

Excellent support and responsiveness to our needs. We have rooms used daily for meetings and social events in our non-profit housing complex by a variety of members who live in the facility and partner organizations who support our work. Different spaces require different approvals, have different equipment and configurations and some have restrictions on the number of times a single user or group can use them to ensure that more of our community can take advantage of the facilities. Not only can Gaia manage all these variables but it makes the overall process very easy to administer. We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.

CONS

The user interface is intuitive and easy to use on the administration side, but it takes some understanding of how to configure the settings. Thankfully, the Gaia Workspace team is available and very helpful in supporting us whenever there are questions or things that need to be adjusted.