# Mailfence Software Reviews, Demo & Pricing - 2026 > Review of Mailfence Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/document-generation/mailfence-profile --- [Home](https://www.softwareadvice.com/) / [Email Management Software](https://www.softwareadvice.com/category/3433-email-management/) / Mailfence Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/document-generation/mailfence-profile/reviews/)[Alternatives](https://www.softwareadvice.com/document-generation/mailfence-profile/alternatives/) # Mailfence 2026: Benefits, Features & Pricing Wondering if Mailfence is right for your organization? Our Email Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - User Reviews - Popular Comparisons ## Overview Mailfence 4.3 [(23)](https://www.softwareadvice.com/document-generation/mailfence-profile/reviews/) Pricing Starting at €2.50 per year ### About Mailfence Mailfence is a cloud-based secure email solution, which helps small to large businesses collaborate, share documents or contacts and enable interaction among team members via chat. Administrators can create, update and delete account groups for multiple users, view available capacities and manage passwords. The application includes a calendar feature, which lets employees add new or create recurring events, set up personal availability as busy, free or tentative and share calendar access rights with authenticated members. Users can create email, SMS or phone reminders and conduct polls to gather votes about meeting dates and times. Supervisors can grant permissions to view, edit or remove documents, create a virtual drive to store folders and classify them as important, urgent or by project/client names using tags. Mailfence offers integration with various third-party authentication platforms, Active Directory, LDAP and more. It is available on monthly subscriptions and support is provided via documentation, email and phone. Wondering if Mailfence is right for your organization? Our Email Management Software selection experts can help you in 15 minutes or less. ## Mailfence User Interface ## Popular Mailfence Alternatives Main Product Mailfence 4.3 [(23)](https://www.softwareadvice.com/document-generation/mailfence-profile/reviews/) Ratings Breakdown - 4.09Ease of use - 3.95Value for money - 4.24Customer support - 4.04Functionality Pricing Starting at €2.50 per year Get Price Alternative Product [Gmail](https://www.softwareadvice.com/email-marketing/gmail-profile/) 4.8 [(13432)](https://www.softwareadvice.com/email-marketing/gmail-profile/reviews/) Ratings Breakdown - 4.81Ease of use - 4.77Value for money - 4.45Customer support - 4.71Functionality Pricing Available upon request Get Price Alternative Product [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) 4.7 [(17583)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) Ratings Breakdown - 4.64Ease of use - 4.59Value for money - 4.27Customer support - 4.63Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Microsoft Outlook](https://www.softwareadvice.com/marketing/microsoft-outlook-profile/) 4.5 [(2468)](https://www.softwareadvice.com/marketing/microsoft-outlook-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.41Value for money - 4.17Customer support - 4.48Functionality Pricing Available upon request Get Price Alternative Product [Microsoft 365](https://www.softwareadvice.com/productivity/microsoft-365-profile/) 4.6 [(14100)](https://www.softwareadvice.com/productivity/microsoft-365-profile/reviews/) Ratings Breakdown - 4.51Ease of use - 4.34Value for money - 4.26Customer support - 4.61Functionality Pricing Starting at $6.00 per month Get Price Alternative Product [Yahoo Mail](https://www.softwareadvice.com/marketing/yahoo-mail-profile/) 4.2 [(850)](https://www.softwareadvice.com/marketing/yahoo-mail-profile/reviews/) Ratings Breakdown - 4.35Ease of use - 4.48Value for money - 4.08Customer support - 4.14Functionality Pricing Available upon request Get Price ## Mailfence Pricing and Plans Starting price: €2.50 per year Free Trial Free Version Basic €2.50 flat rate, per year No plan information available Confused about pricing? 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Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Mailfence Features - Popular features found in Email Management Alerts/Notifications Archiving & Retention Autoresponders Canned Responses Contact Management Data Recovery Email Marketing Email Monitoring Search/Filter Shared Inboxes Signature Management Spam Blocker - More features of Mailfence Access Controls/Permissions Address Book Appointment Management Authentication Calendar Management Calendar/Reminder System Chat/Messaging Collaboration Tools Color Codes/Icons Customizable Fields Data Import/Export Digital Signature Document Classification Document Generation Document Management Document Storage Drag & Drop Email Management Email Reminders Email Templates Encryption Event Calendar Event Scheduling Inbox Management Multiple User Accounts Offline Access Reminders Response Management Scheduling Tagging Task Scheduling Team Calendars Third-Party Integrations Whitelisting/Blacklisting ## Mailfence User Reviews Overall Rating 4.3 Ratings Breakdown 5 70% 4 13% 3 4% 2 0% 1 13% Secondary Ratings Ease of Use 4.1 Value for money 4.0 Customer support 4.2 Functionality 4.0 Rafig K. Verified reviewer Accounting 11-50 employees Used daily for less than 12 months Review source Reviewed January 2021 Competitive pricing, and easy to migrate from Gmail. 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: As a student, I'm currently using the Entry plan, I have 5 gb of emails and can create 3 Mailfence Groups, maybe in the near future I might have to upgrade again, but for the moment it is enough. I'm truly satisfied with the price... I was also able to migrate my data from Gmail to Mailfence very easily. Oh and one more thing, I really liked their slogan- Privacy is a right, not a feature. Cons: Some quality-of life changes are missing, though I'm sure their team is working on it. Reasons for switching to Mailfence Privacy & security - related issue. Read More LB Lars B. Verified reviewer Writing and Editing Self-Employed Used daily for less than 12 months Review source Reviewed September 2024 Stable and impressive service. 5 I am very happy with Mailfence and its staff. It is very easy to talk to a real person and get help with problems. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: I like the flexibility of use. The IMAP service is very stable. I also like the subaddressing feature. Cons: The spam filter is not perfect. It's good, but not perfect. Also, the search interface of the webmail could be more flesible. Reasons for choosing Mailfence Mailfence was able to accommodate a particular need I had for handling the integration of other email accounts into my down. Reasons for switching to Mailfence Flexibility of handling my own domain name. Read More Nikhil W. Verified reviewer Media Production 11-50 employees Used weekly for less than 12 months Review source Reviewed December 2019 Secure emailing 3 1) With the plugin i was able to easily know what is going wrong in my wordpress site email based Ratings Breakdown 4 Ease of use 4 Value for money 4 Customer support 3 Functionality Pros: 1) Wordpress plugins and also a software that can easily be secured enough to send and receive private emails. Best in class for sending out emailers and having calendars marking stuff Cons: 1) The problems in this app are next to negligible and i would not also want to name them just as a gesture for the great work they have done Read More ZP Zach P. Verified reviewer Management Consulting 51-200 employees Used weekly for less than 12 months Review source Reviewed November 2022 Using mailfence as an alternative to gmail has been a pleasant surprise, and generally great. 5 I started using mailfence last year because I really wanted an alternative to gmail, which was starting to get tiresome to use. I was attracted to mailfence due to its attractive UI, and its high security promise (it's in the name!). So far, everything has been great, and I use this as a secondary email account that works fantastically. Ratings Breakdown 4 Ease of use 5 Value for money 3 Functionality Pros: I liked that this was set up in a way that was somewhat familiar to me as a gmail user, but I felt the UI was a bit better set up, with better visuals, colors, and menu layouts. It's the little things that went a long way for me that I really appreciated compared to gmail, which can be too monochrome at times. Cons: It took a bit of time to learn how to use this email platform seamlessly, especially after being a longtime gmail user. I got over this fairly quickly though, and now I use it regularly, and have no user issues. Reasons for switching to Mailfence I mainly wanted a better user experience visually. Vendor Response Dear, Thanks for the positive feedback! We're delighted to see our users happy with our services. Regards, Mailfence Team Replied November 2022 Read More MF Manuel F. Verified reviewer Translation and Localization Self-Employed Used daily for more than 2 years Review source Reviewed July 2023 Finally, a truly private email service, that a layman can understand 5 5-star experience. Totally worth a try! They even have a free plan, so there is zero risk in trying it out. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Well, several things! Among the top ones:- It's an encrypted mail service: Anything coming in or going out is reasonably protected from snooping. The beauty of it is that, even if your communications are intercepted somehow, they are heavily encrypted so they just can't be read.- Servers are hosted in Europe: That means Mailfence abides by the GDPR, the world's most advanced legislation on data protection. If any government agency wants your Mailfence data, it has to be via a valid court order (it's not like that at all in the US and many other countries!)- They are super honest and open: They are crystal-clear on what the service can do, and what it can't do. They are against the "fine print" policy that so many Big Tech firms are so fond of.- They go the extra mile to simplify the very complex and techical terminology of email security, so that the layman (such as myself) can clearly understand the pros and cons of using the service, and what it does and doesn't do. Cons: Not really a lot to dislike, to be honest! I mainly use the email features, and so far they work just fine! Reasons for switching to Mailfence Because I needed a better level of privacy to my communications, which Gmail definitely does not provide. Vendor Response Dear Sir, We thank you for your review. Such feedback motivates to try to do better every day. Regards, Mailfence Team Replied July 2023 Read More VR Verified Reviewer Non-Profit Organization Management 201-500 employees Used daily for less than 12 months Review source Reviewed November 2022 Slow implementation of some features but a great email service. 5 Great email service alternative with slow implementation to crucial features plus no native app Ratings Breakdown 5 Ease of use 3 Value for money 3 Customer support 4 Functionality Pros: At the start of my using Mailfence, it was fast and reliable. Lately it has been quite slow and equally implementation of some of the features plus rolling out native app has taken so long. It would have been good to have contacts encryption and at least the ability to manage multiple private calendars. Some of my favorite features include ability to set priority emails, tags and add comments to an email. The comments come in handy in working out replies and follow on actions that may be needed. Cons: The frustration can build when seeking support from Mailfence. Sometimes emails are down and you are required to reach support via email. Sometimes I am not sure whether the emails failed to deliver or just a delayed response. In some occasion I had to reach support via twitter. Reasons for switching to Mailfence Great features Vendor Response Dear, Thanks for your feedback. We're glad you're happy with our features. The support is usually very responsive, we're sorry about the delay you experienced. We'll take your comment into account to improve our services. Have a great day, Mailfence Team Replied December 2022 Read More BE Brian E. Verified reviewer Internet Self-Employed Used weekly for more than 2 years Review source Reviewed June 2022 Mailfence Makes Good Sense 4 I recently decided to open a new Mailfence account after my first one was deleted after a period of dormancy so obviously I have been quite satisfied with its features and mechanics. It has a surprising number of options available with the free account which is great for any start=up or small business. Ratings Breakdown 5 Ease of use 1 Value for money 4 Functionality Pros: Mailfence is very utilitarian for anyone needing an over-flow email platform. Besides the basic email service, it offers - with the free account, mind you - a notepad/word feature that is more elaborate than a notepad but not as comprehensive as a word; a virtual wall calendar for marking and tracking upcoming appointments and schedules; a group page feature for interacting with staff and/or clients, merchants, providers etc and more. there are subscription plans that offer even more. Cons: There is a limited design menu, so fancy fonts are out. Font sizes, too, are very basic = Normal through Smallest, Very Small, Small and onto Largest. So no pica sizes for fine-tuning your emails. And aligning companion images seems to be problematic unless you know how to use Paint 3D to combine the wanted images. Vendor Response Hello, Thanks for the positive feedback. We're so lucky to have customers like you! Have a great day, Mailfence Team Replied June 2022 Read More Xhovana M. Verified reviewer Marketing and Advertising 1001-5000 employees Used daily for less than 12 months Review source Reviewed November 2020 I receive/send confidential info. by email, every day, & "peace of mind" doesn't exis... Wrong! 5 Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: I absolutely loved the ease of use, the customer experience is overall fantastic. Very reliable platform, it has a full suite of tools, everything I need daily (as a marketeer). Now I have a peace of mind that important confidential info is not at risk of exposure :). Cons: That you have to pay extra for some very important features. Vendor Response Hello Xhovana, Thank you for your kind words it really helps us. It is because of users like you that we are able to keep on improving and evolving Mailfence. Thanks again, Wish you a great day, Orestis Mailfence team Replied November 2020 Read More ED Elaine D. Verified reviewer Information Technology and Services Self-Employed Used daily for less than 2 years Review source Reviewed October 2023 Amazing Service 5 Amazing product that really helped our business Ratings Breakdown 5 Ease of use 4 Value for money 5 Customer support 5 Functionality Pros: Encryption, Safety and Customer ServiceThis services really puts its customer and their needs first Cons: The document management system could be improved Vendor Response Dear Elaine, We thank you for this review and remain at your service. Hope to keep you as a customer for a long time. Regards, Mailfence Team Replied October 2023 Read More Ariadne H. Verified reviewer Computer Networking Self-Employed Used daily for less than 12 months Review source Reviewed November 2018 Very supportive email 5 Great. Support has responded to multiple tickets always quickly. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Includes calendar support, document support and contacts support. Cons: I don't like how google has a stranglehold on the world for collaboration. Read More Showing 1 - 10 of 23 Reviews [See All Reviews](https://www.softwareadvice.com/document-generation/mailfence-profile/reviews/) ## Mailfence Popular Comparisons [Gmail vs Mailfence](https://www.softwareadvice.com/email-marketing/gmail-profile/vs/mailfence/) [Compare All Alternatives](https://www.softwareadvice.com/document-generation/mailfence-profile/alternatives/) ## Other Top Recommended Email Management Software [Paminga](https://www.softwareadvice.com/email-marketing/net-results-profile/) **4.6** (33) Recently recommended **8** times [Salesforce Marketing Cloud](https://www.softwareadvice.com/marketing/salesforce-socialcrm-profile/) **4.2** (530) Recently recommended **4** times [Mailchimp](https://www.softwareadvice.com/crm/mailchimp-profile/) **4.5** (17624) Recently recommended **0** times [Brevo](https://www.softwareadvice.com/scheduling/brevo-profile/) **4.6** (3469) Recently recommended **0** times Stuck Between Options? 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