--- title: "Best Event Rental Software - 2026 Reviews & Pricing" description: "Find the best Event Rental Software for your organization. Compare top Event Rental Software systems with customer reviews, pricing, and free demos." source_url: "https://www.softwareadvice.com/event-rental/" page_type: "category" language: "en" --- [Home](https://www.softwareadvice.com/) / Event Rental Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Event Rental Software of 2026 Updated October 29, 2026 On this page 1. Popular Comparisons 2. Buyers Guide 3. Related Software Filter products 50 results ### Compare Products Showing 1 - 25 of 50 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### [InflatableOffice](/rental/inflatableoffice-profile/) - Overall rating: 4.9/5 - Reviews: 75 - Starting price: $85.00/month - Free trial: Available - Free demo: Not available #### Overview InflatableOffice is a rental software designed to help businesses manage product inventory, quoting, contracts, order tracking, payments, customers, employees and locations. The [Read more](/rental/inflatableoffice-profile/) #### Features ##### Best rated features - Short/Long Term Rental: 5/5 - Maintenance Management: 5/5 - Billing & Invoicing: 5.0/5 - Reservations Management: 4.9/5 ##### Worst rated features - Shopping Cart: 4/5 - Data Import/Export: 4/5 [See all features](/rental/inflatableoffice-profile/#key-features) #### Pricing ##### Elite - Price: $255.00/month - The plan includes inventory management for up to 250 items and charges $25 for every additional 50 ##### Plus - Price: $125.00/month - The plan includes inventory management for up to 100 items. ##### Basic - Price: $85.00/month - The plan includes inventory management for up to 35 items. [See full pricing details](/rental/inflatableoffice-profile/#pricing-and-plans) --- ### [Booqable](/retail/booqable-profile/) - Overall rating: 4.8/5 - Reviews: 1,195 - Starting price: $29.00/month - Best for: Small businesses - Free trial: Available - Free demo: Not available #### Overview Booqable is rental software designed to help small and growing businesses manage online bookings, inventory, and day-to-day rental operations in one place. Businesses can create [Read more](/retail/booqable-profile/) ##### What users love - Responsive and helpful support team - Intuitive and user-friendly interface - Centralized rental operations platform ##### To take in mind - Extra costs for essential features - Limited contract and document tools - Steep learning curve for setup #### Features ##### Best rated features - For Retail: 5/5 - Real-Time Data: 5/5 - CRM: 5/5 - Client Management: 5/5 [See all features](/retail/booqable-profile/#key-features) #### Pricing ##### Start - Price: $29.00/month ##### Grow - Price: $69.00/month ##### Scale - Price: $149.00/month [See full pricing details](/retail/booqable-profile/#pricing-and-plans) --- ### [HireHop](/retail/hirehop-profile/) - Overall rating: 4.9/5 - Reviews: 84 - Starting price: £0.00 - Free trial: Available - Free demo: Not available #### Overview We built HireHop to give companies a powerful, fully featured, affordable and easy to use software solution for small to enterprise sized companies. HireHop is continuously [Read more](/retail/hirehop-profile/) #### Features ##### Best rated features - Calendar Management: 5/5 - Online Booking: 5/5 - Late Fee Calculation: 5/5 - API: 5/5 ##### Worst rated features - Work Order Management: 3.8/5 - Multi-Location: 4/5 [See all features](/retail/hirehop-profile/#key-features) #### Pricing ##### Free - Price: £0.00 - As our ethos is to deliver a product that helps rental companies, we offer a limited feature free ##### First User - Price: £46.00/month - There are no setup or startup fees, you only pay for the user. ##### Extra user - Price: £23.00/month - There are no setup or startup fees, you only pay for each extra user you add. [See full pricing details](/retail/hirehop-profile/#pricing-and-plans) --- ### [TapGoods Event Rental Software](/rental/tapgoods-pro-profile/) - Overall rating: 4.8/5 - Reviews: 60 - Starting price: $19.00/month - Free trial: Available - Free demo: Not available #### Overview Designed for businesses of all sizes, TapGoods PRO is the cloud-based rental management software that helps manage inventory scheduling, customer database, warehouse operations, [Read more](/rental/tapgoods-pro-profile/) #### Features ##### Best rated features - Access Control: 5/5 - Maintenance Management: 5/5 - Billing & Invoicing: 5/5 - Equipment Tracking: 5/5 ##### Worst rated features - Order Management: 3/5 - Customizable Reports: 3/5 [See all features](/rental/tapgoods-pro-profile/#key-features) #### Pricing ##### Essentials - Price: $19.00/month - Starting at $19 per month for 1 user [See full pricing details](/rental/tapgoods-pro-profile/#pricing-and-plans) --- ### [Reservety](/retail/reservety-profile/) - Overall rating: 4.9/5 - Reviews: 36 - Starting price: $28.00/month - Free trial: Available - Free demo: Not available #### Overview Designed for businesses in hospitality, sports, eCommerce and other industries, Reservety is a cloud-based rental software that helps manage inventory, customer relationship [Read more](/retail/reservety-profile/) #### Features ##### Best rated features - Rate Management: 5/5 - Inspection Management: 5/5 - Search/Filter: 5/5 - Electronic Signature: 5/5 [See all features](/retail/reservety-profile/#key-features) #### Pricing ##### Seed - Price: $28.00/month ##### Growth - Price: $78.00/month ##### Ascend - Price: $188.00/month [See full pricing details](/retail/reservety-profile/#pricing-and-plans) --- ### [Quipli](/retail/quipli-rental-software-profile/) - Overall rating: 4.9/5 - Reviews: 39 - Starting price: $6,000.00/year - Free trial: Not available - Free demo: Not available #### Overview Quipli is a rental equipment software company that connects your rentals, inventory, dispatch, maintenance, and payments in one powerful platform, so you can simplify operations, [Read more](/retail/quipli-rental-software-profile/) #### Features ##### Best rated features - Recurring Rentals: 5/5 - Alerts/Notifications: 5/5 - Electronic Payments: 5/5 - Availability Indicator: 5/5 ##### Worst rated features - Third-Party Integrations: 3/5 - Rate Management: 3.7/5 - Calendar Management: 3.7/5 - Accounting: 4/5 [See all features](/retail/quipli-rental-software-profile/#key-features) --- ### [RentMaster](/retail/rentmaster-property-management-profile/) - Overall rating: 4.9/5 - Reviews: 35 - Starting price: $1,495.00one time - Free trial: Available - Free demo: Not available #### Overview RentMaster is a rental management software designed to help businesses manage stocks, pickups, deliveries, orders and customer communications. The platform enables managers to [Read more](/retail/rentmaster-property-management-profile/) #### Features ##### Best rated features - Availability Management: 5/5 - Credit Card Processing: 5/5 - Late Fee Calculation: 5/5 - Electronic Payments: 5/5 ##### Worst rated features - Online Booking: 4/5 [See all features](/retail/rentmaster-property-management-profile/#key-features) #### Pricing ##### Basic - Price: $1,495.00one time [See full pricing details](/retail/rentmaster-property-management-profile/#pricing-and-plans) --- ### [Goodshuffle Pro](/retail/goodshuffle-profile/) - Overall rating: 4.8/5 - Reviews: 157 - Starting price: $39.00/month - Best for: Value for money - Free trial: Available - Free demo: Not available #### Overview Transform your event rental business with Goodshuffle Pro, the all-in-one software solution designed for event professionals. From A/V and tenting to party rentals and production [Read more](/retail/goodshuffle-profile/) #### Features ##### Best rated features - Inspection Management: 5/5 - Item Management: 5/5 - Rate Management: 4.9/5 - Digital Signature: 4.9/5 ##### Worst rated features - Barcoding/RFID: 1/5 - Delivery Management: 1/5 - API: 1/5 - Shopping Cart: 1/5 [See all features](/retail/goodshuffle-profile/#key-features) #### Pricing ##### Lite - Price: $39.00/month - Perfect for solo event pros or smaller operations justing getting started. Send professional quotes, ##### Standard - Price: $139.00/month - Perfect for small teams, mid-sized & large event businesses. Manage your warehouse, deliveries, team [See full pricing details](/retail/goodshuffle-profile/#pricing-and-plans) --- ### [Rentopian](/rental/rentopian-profile/) - Overall rating: 5/5 - Reviews: 16 - Starting price: $59.00/month - Free trial: Available - Free demo: Not available #### Overview Rentopian is a comprehensive event rental management platform that simplifies and automates the entire process for rental companies, from creating initial quotes to returning [Read more](/rental/rentopian-profile/) #### Features ##### Best rated features - Rental Management: 5/5 - Rate Management: 5/5 - Scheduling: 5/5 - Inspection Management: 5/5 [See all features](/rental/rentopian-profile/#key-features) #### Pricing ##### Basic - Price: $59.00/month [See full pricing details](/rental/rentopian-profile/#pricing-and-plans) --- ### [Bounce Rental Solutions](/product/452970-Bounce-Rental-Solutions/) - Overall rating: 4.9/5 - Reviews: 19 - Starting price: $70.00/month - Free trial: Available - Free demo: Not available #### Overview Bounce Rental Solutions helps bounce house, inflatable, and party rental companies manage their entire business from one platform. Businesses can create a professional rental [Read more](/product/452970-Bounce-Rental-Solutions/) #### Features ##### Best rated features - Invoice Management: 5/5 - Equipment Tracking: 5/5 - Equipment Rental: 5/5 - Shopping Cart: 5/5 [See all features](/product/452970-Bounce-Rental-Solutions/#key-features) #### Pricing ##### Core - Price: $70.00/month - Everything needed to build a professional rental website, accept online bookings and payments, ##### Growth - Price: $120.00/month - Everything in Core, plus email and text campaigns, abandoned-checkout recovery, customer ##### Scale - Price: $200.00/month - Everything in Growth, plus higher email and text allowances, editable campaign landing pages, [See full pricing details](/product/452970-Bounce-Rental-Solutions/#pricing-and-plans) --- ### [Yo!Rent](/rental/yo-rent-profile/) - Overall rating: 5/5 - Reviews: 8 - Free trial: Not available - Free demo: Not available #### Overview Yo!Rent is a robust rental marketplace solution developed by FATbit Technologies to empower entrepreneurs and businesses to launch and manage their own online rental platforms. [Read more](/rental/yo-rent-profile/) #### Features ##### Best rated features - Multi-Location: 5/5 - Late Fee Calculation: 5/5 - Maintenance Management: 5/5 - Credit Card Processing: 5/5 ##### Worst rated features - API: 3/5 - Alerts/Notifications: 4/5 - Quotes/Estimates: 4/5 [See all features](/rental/yo-rent-profile/#key-features) --- ### [Rentware](/retail/rentware-profile/) - Overall rating: 4.9/5 - Reviews: 12 - Starting price: €49.00/month - Free trial: Available - Free demo: Not available #### Overview Rentware is the software for every kind of inventory hiring company. The rental software lets your customers easily and intuitively check, reserve, book, and pay for availability [Read more](/retail/rentware-profile/) #### Features ##### Best rated features - Customer Management: 5/5 - Billing & Invoicing: 5/5 - Maintenance Management: 5/5 - Utilization Reporting: 5/5 ##### Worst rated features - Transaction History: 3/5 - Recurring Rentals: 4/5 [See all features](/retail/rentware-profile/#key-features) #### Pricing ##### All features - Price: €49.00/month - Every feature, unlimited articles and locations. Price depends on team size. [See full pricing details](/retail/rentware-profile/#pricing-and-plans) --- ### [RentKit](/rental/quickcount-inventory-tracker-profile/) - Overall rating: 4.8/5 - Reviews: 22 - Starting price: $99.00/month - Free trial: Not available - Free demo: Not available #### Overview RentKit is the all-in-one rental software solution designed to build stress-free, profitable rental businesses. Created by rental industry experts, RentKit simplifies and improves [Read more](/rental/quickcount-inventory-tracker-profile/) #### Features ##### Best rated features - Payment Processing: 5/5 - Calendar Management: 5/5 - Maintenance Management: 5/5 - Inspection Management: 5/5 ##### Worst rated features - Accounts Receivable: 3/5 - Reporting & Statistics: 3.5/5 - Asset Tracking: 4/5 [See all features](/rental/quickcount-inventory-tracker-profile/#key-features) --- ### [Univents](/product/367146-Univents/) - Overall rating: 5/5 - Reviews: 6 - Starting price: €0.00/month - Free trial: Available - Free demo: Not available #### Overview Univents is event management software for catering companies, venues, event rental businesses and agencies that want to run more events with less admin. Instead of stitching [Read more](/product/367146-Univents/) #### Features ##### Best rated features - Sales Reports: 5/5 - Customer Data Management: 5/5 - Electronic Payments: 5/5 - Ticket Reservations: 5/5 [See all features](/product/367146-Univents/#key-features) #### Pricing ##### Free - Price: €0.00/month - For solo caterers and small event teams getting started with Univents. Create professional quotes ##### Quotes - Price: €55.00/month - Unlimited professional quoting for caterers who win business on fast, polished offers. Send ##### Core - Price: €299.00/month - The complete event operations platform for professional caterers and event teams. Full event [See full pricing details](/product/367146-Univents/#pricing-and-plans) --- ### [Sharefox](/car-rental/sharefox-profile/) - Overall rating: 4.8/5 - Reviews: 10 - Starting price: €29.00/month - Free trial: Available - Free demo: Not available #### Overview Designed for businesses in sports, automobile, events and other industries, Sharefox is a cloud-based equipment rental solution that helps manage online bookings, customer [Read more](/car-rental/sharefox-profile/) #### Features ##### Best rated features - Calendar Management: 5/5 - Work Order Management: 5/5 - Billing & Invoicing: 5/5 - API: 5/5 [See all features](/car-rental/sharefox-profile/#key-features) #### Pricing ##### Basic - Price: €29.00/month [See full pricing details](/car-rental/sharefox-profile/#pricing-and-plans) --- ### [Circulio](/event-rental/circulio-profile/) - Overall rating: 5/5 - Reviews: 4 - Starting price: £250.00/month - Free trial: Not available - Free demo: Not available #### Overview Most technical equipment hire businesses today have a website that functions as a static catalogue. It shows what is available for hire but it cannot take a booking. A customer [Read more](/event-rental/circulio-profile/) #### Features ##### Best rated features - Online Booking: 5/5 - Inventory Tracking: 5/5 - Rental Management: 5/5 - Third-Party Integrations: 5/5 ##### Worst rated features - Alerts/Notifications: 4/5 - Multi-Location: 4/5 - Customer Portal: 4/5 [See all features](/event-rental/circulio-profile/#key-features) --- ### [RentMy](/rental/rentmy-profile/) - Overall rating: 4.7/5 - Reviews: 7 - Starting price: $199.00/month - Free trial: Available - Free demo: Not available #### Overview RentMy is an equipment rental platform designed to help businesses manage online bookings, assets, dropshipping processes, deliveries and more. Teams can track specific items by [Read more](/rental/rentmy-profile/) #### Features ##### Best rated features - Work Order Management: 5/5 - Customer Database: 5/5 - Availability Indicator: 5/5 - Asset Lifecycle Management: 5/5 [See all features](/rental/rentmy-profile/#key-features) #### Pricing ##### Nano - Price: Custom - Pricing available upon request - Get started without the overhead of a monthly subscription. The 9.9% fee includes merchant ##### Growth - Price: $199.00/month - Perfect for Small to Medium sized equipment rental businesses, the Growth plan has everything you ##### Enterprise - Price: Custom - Pricing available upon request - Designed for the multi-location, Enterprise scale equipment rental client. Essential features [See full pricing details](/rental/rentmy-profile/#pricing-and-plans) --- ### [Rentando.net](/event-rental/rentando-net-profile/) - Overall rating: 5/5 - Reviews: 2 - Starting price: $0.40 - Free trial: Available - Free demo: Not available #### Overview A SaaS for equipment and space rental. Retando.net users have the ability to customize the translations of the interface (currently on Spanish, Catalan and English). There are no [Read more](/event-rental/rentando-net-profile/) #### Features ##### Best rated features - Work Order Management: 5/5 - Item Management: 5/5 - Billing & Invoicing: 5/5 - Maintenance Management: 5/5 ##### Worst rated features - Discount Management: 4/5 [See all features](/event-rental/rentando-net-profile/#key-features) #### Pricing ##### Basic - Price: $0.40 [See full pricing details](/event-rental/rentando-net-profile/#pricing-and-plans) --- ### [RentalPoint](/product/526601-RentalPoint/) - Overall rating: 5/5 - Reviews: 1 - Starting price: $45.00/year - Free trial: Available - Free demo: Not available #### Overview RentalPoint is a web-based software solution designed to streamline operations for rental businesses. It caters to a range of industries, including audio-visual, party and event, [Read more](/product/526601-RentalPoint/) #### Features ##### Best rated features - Document Management: 4/5 - Availability Management: 4/5 - Availability Indicator: 4/5 - Utilization Reporting: 4/5 ##### Worst rated features - Scheduling: 4/5 - Utilization Reporting: 4/5 - Availability Indicator: 4/5 - Availability Management: 4/5 [See all features](/product/526601-RentalPoint/#key-features) #### Pricing ##### Small Business Edition - Price: $45.00/year - First user license $45 USD per month, paid yearly. ##### Professional - Price: $116.00/year - First user license $116 USD per month ##### Professional Edition plus Multi location - Price: $500.00/year - For 5 users and 5 locations [See full pricing details](/product/526601-RentalPoint/#pricing-and-plans) --- ### [Rentrax](/rental/rentrax-profile/) - Overall rating: 4.7/5 - Reviews: 10 - Starting price: $29.00/month - Free trial: Available - Free demo: Not available #### Overview Rentrax – All-in-One Rental and Tour Management Software Rentrax is a powerful, cloud-based rental management platform built for equipment rental businesses and tour providers. [Read more](/rental/rentrax-profile/) #### Features ##### Best rated features - Touch Screen: 5/5 - Booking Management: 5/5 - Work Order Management: 5/5 - Barcode/Ticket Scanning: 5/5 ##### Worst rated features - Order Management: 4/5 [See all features](/rental/rentrax-profile/#key-features) #### Pricing ##### Starter - Price: $29.00/month - - Included transactions: 30 - Extra: $0.80/transaction - All features included ##### Growth - Price: $169.00/month - - Included transactions: 250 - Extra: $0.50/transaction - All features included ##### Avanced - Price: $449.00/month - - Included transactions: 1000 - Extra: $0.30/transaction - All features included [See full pricing details](/rental/rentrax-profile/#pricing-and-plans) --- ### [Party Track](/event-rental/party-track-profile/) - Overall rating: 4.8/5 - Reviews: 12 - Starting price: $6,000.00one time - Free trial: Not available - Free demo: Not available #### Overview Party Track was developed to be the all-in-one software for handling every aspect of your event rental company. From order entry, electronic signatures and payments, inventory [Read more](/event-rental/party-track-profile/) #### Features ##### Best rated features - Rate Management: 5/5 - Contract/License Management: 5/5 - Scheduling: 5/5 - Reservations Management: 4.9/5 ##### Worst rated features - Online Booking: 3.8/5 [See all features](/event-rental/party-track-profile/#key-features) --- ### [anny](/meeting-room/anny-profile/) - Overall rating: 4.8/5 - Reviews: 22 - Starting price: €5.00/month - Free trial: Available - Free demo: Not available #### Overview anny is an all-in-one software solution for internal and external booking management.    anny is the flexible solution for managing your hybrid office. Enable your employees to [Read more](/meeting-room/anny-profile/) #### Features ##### Best rated features - Room Booking: 5/5 - Online Payments: 5/5 - Activities Booking: 5/5 - Booking Notes: 5/5 [See all features](/meeting-room/anny-profile/#key-features) #### Pricing ##### Basic - Price: €5.00/month [See full pricing details](/meeting-room/anny-profile/#pricing-and-plans) --- ### [R2 Rental Equipment Management Software](/product/524043-R2/) - Overall rating: 4/5 - Reviews: 1 - Free trial: Not available - Free demo: Not available #### Overview R2 is a software solution designed to help rental businesses manage their daily operations. The software provides a set of tools to streamline workflows, optimize inventory [Read more](/product/524043-R2/) #### Features ##### Best rated features - Rental Management: 5/5 - Order Management: 5/5 - Reservations Management: 5/5 - Inventory Management: 5/5 ##### Worst rated features - Utilization Reporting: 3/5 [See all features](/product/524043-R2/#key-features) --- ### [AcuRental](/rental/acurental-profile/) - Overall rating: 4.3/5 - Reviews: 3 - Starting price: $130.00/month - Free trial: Available - Free demo: Not available #### Overview AcuRental is a web-based software solution developed in response to the needs of equipment, event and audio-visual rental or leasing companies. AcuRental is a complete system that [Read more](/rental/acurental-profile/) #### Features ##### Best rated features - Recurring Rentals: 5/5 - Order Management: 5/5 - Billing & Invoicing: 5/5 - Search/Filter: 5/5 ##### Worst rated features - Multi-Location: 3/5 - Reservations Management: 4/5 - Utilization Reporting: 4/5 [See all features](/rental/acurental-profile/#key-features) #### Pricing ##### Basic - Price: $130.00/month [See full pricing details](/rental/acurental-profile/#pricing-and-plans) --- ### [Alert](/retail/alert-easypro-profile/) - Overall rating: 4.6/5 - Reviews: 43 - Starting price: $200.00/month - Free trial: Not available - Free demo: Not available #### Overview Alert Rental is a comprehensive rental management system designed to support rental businesses across multiple markets, including event and party rental, heavy equipment, tool, and [Read more](/retail/alert-easypro-profile/) --- 1 [2](https://www.softwareadvice.com/event-rental/?__ai_markdown=true&page=2) ## Popular Comparisons [ Rentman vs Booqable ](https://www.softwareadvice.com/retail/booqable-profile/vs/rentman/)[ Point of Rental Software vs EZRentOut ](https://www.softwareadvice.com/rental/ezrentout-profile/vs/rental-essentials/)[ TapGoods Event Rental Software vs Goodshuffle Pro ](https://www.softwareadvice.com/retail/goodshuffle-profile/vs/tapgoods-pro/)[ HireHop vs Current RMS ](https://www.softwareadvice.com/retail/current-rms-profile/vs/hirehop/) Whether you are an agency that rents equipment for business events or a company that provides facilities for celebratory occasions, the task of scheduling and reserving event space and equipment can be difficult without the proper software to keep track of available equipment and locations. With event rental software, companies can more efficiently provide their clients with reservable event spaces and resources while also managing billing and inventory in the same centralized location. This guide will provide you with information to help you choose the right event rental software for business events or celebrations. Here’s what we'll cover: - [What is event rental software?](#Whatiseventrentalsoftware) - [Common features of event rental software](#Commonfeaturesofeventrentalsoftware) - [What type of buyer are you?](#Whattypeofbuyerareyou) - [Benefits of financial close software](#Benefitsoffinancialclosesoftware) - [Market trends](#Markettrends) ## What is event rental software? Event rental software (ERS) helps party and event rental businesses manage equipment and space rentals for events of all types. These rental software packages are specifically designed to manage event management business functions, such as billing, invoicing, quoting, as well as inventory and order management. Additionally, ERS can often integrate with other business software applications, such as [accounting](https://www.softwareadvice.com/accounting/), [ecommerce](https://www.softwareadvice.com/category/4340-ecommerce/), and [customer relationship management](https://www.softwareadvice.com/crm/) (CRM) software, to further facilitate rental operations in one place. ## Common features of event rental software While features vary from product to product, event rental software typically offers some or all of the following functionality: | Feature | Description | | --- | --- | | Billing and invoicing | Create invoices for equipment rentals and reissue invoices for late payments. | | Inventory management | Keep track of available rental inventory and manage the quantities of inventory needed to supply customer demand. | | Quotes and estimates | Provide templates for rental estimates and store past quotes in a document repository for future review or reuse. | | Rental management | Manage the scheduling, checking in and out, and rental of equipment and facilities. | | Digital signature | Utilize encryption methods to allow for validated, paperless authorization of rental equipment. | | Utilization reporting | Track the frequency of asset usage to determine which rental equipment or facilities are in higher demand. | | Client management | Integrate with your customer relationship management (CRM) software to prevent data from being spread across multiple systems. | --- ## What type of buyer are you? Companies fitting the following profiles will likely see benefits through the adaptation of event rental software: - **Event rental companies for private occasions:** Private events, such as weddings, birthday parties, or anniversaries, require considerable planning on the part of the customer. Considering that these types of clients only hold events occasionally, it’s important to provide them with a streamlined app or client portal that makes equipment selection, scheduling, billing, and payment as painless as possible so they can spend less time hassling with paperwork and more time enjoying the event. - **Business event rental companies:** Businesses regularly require the services of event rental companies to provide temporary equipment for conventions or corporate events. Event rental software allows event rental companies to maintain a cohesive relationship with their clients by storing rental histories as client data that can be used to prepare for future events and keep up with demand as these clients grow. Consolidated invoicing and billing also makes it easier to bill customers periodically instead of after each individual event. ## Benefits and potential issues of event rental software By employing event rental software, companies can experience the following benefits: - **Improves asset tracking and anticipates demand:** There is a considerable amount of information to be learned from inventory data. By understanding rental rates of key items, an event rental company can predict which items need to be stocked at higher levels in order to keep up with customer demand. Additionally, a proper inventory mechanism allows managers to identify when items go missing and implement asset controls to help prevent future depletions in the rental pool. - **Streamlines the customer experience:** Event rental software provides the tools to manage the workflow from initial customer contact to the final bill. By collecting event data through the software, proposals can be generated with the current pricing and be subsequently agreed upon with digital signatures. After the event, the software can generate invoices and statements and distribute them electronically to make payment easier. - **Automates event scheduling:** By updating a virtual calendar, the software presents a schedule of upcoming events and reserves the required equipment, personnel, and delivery vehicles. Your company will know exactly what deficiencies they need to fill for the day of the event. As with any change in business workflow, be mindful of the following potential issues when considering an event planning software: - **Customer need for application support:** Providing an automated front end to assist customers in expediting rental requests also means dealing with a public that has varying levels of technological savvy. Before considering a solution, be prepared to provide application support to customers that have difficulty working with an automated system if the application vendor does not already offer such support directly to end users. - **Potential inventory data errors:** Event rental companies generally have multiple teams working at various events on any given day. Since one of the main benefits of event rental software comes from proper inventory tracking, make sure that you are employing an asset tagging system that can be easily integrated with your ERM package, and be sure that all event teams are trained in the accurate collection of inventory data. ## Market trends to understand When researching the event rental software market, there are some market trends to consider to help make the right decision for your business. **Incorporating social listening tools:** The way we celebrate festive occasions changes from year to year as tastes change. As people share their experiences at events by tagging and posting them on social media, social listening tools can collect this information as a means of predicting consumer behavior. Expect to see social listening tools being increasingly used closely with event rental software’s inventory management to ensure your company will supply event resources that are currently trending. **Using mobile devices for equipment inspections:** Assigning responsibility for damage to rented equipment can be uncomfortable for the customer and event rental business. Event rental software incorporates barcode recognition, RFID, and asset image capture at the event site as assets are delivered and retrieved to record the physical state of rental equipment. **_Note:_** _The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication._ ### Related Event Rental Software - [Equipment Rental Software](https://www.softwareadvice.com/retail/equipment-rental-comparison/) - [Rental Software](https://www.softwareadvice.com/rental/)