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About Total Office Manager
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Total Office Manager User Reviews
OVERALL RATING
Showing 1 - 5 of 48 reviews
James
Verified reviewer
Company size: 11-50 employees
Industry: Construction
Time used: More than 2 years
Review Source: Capterra
May 2019
Total Office Manager is Awesome!
We have been using TOM since 2007, at that time i personally had no software training and was a working owner that still had my tool belt on. It was very simple to learn this program and that can be an issue i know for owners that transition form the field to the office.
Pros
The ease of the program is outstanding, we can be working on an accounts payable entry and within a couple of clicks we will be on our schedule board setting up a service call. The program has everything in one place so there is no importing or exporting to get your accounting to show up, truly a simple program that does everything we need it to.
Cons
I cant think of anything that we do not like, there are a few reports that we do outside of the program but we are working on our end to be able to do them inside of TOM. The ability is there but the way we setup our technician time tracking is limiting us form getting good billable reports, again this is something that we did when we set the program up.
Colleen
Company size: 11-50 employees
Industry: Construction
Time used: More than 2 years
Review Source: Capterra
May 2019
Easy to Use and Learn System
There have been some issues with e-mailing through Total Office Manager and Outlook. I know that it is being worked on and will be corrected soon but it has caused some issues in the office.
Pros
It is very easy to use and can be adjusted to how you want to use it. You create and set it up how it best suits you.
Cons
Some of the reports are difficult to find at the beginning. You have to play around a lot to find exactly what you are looking for.
Reasons for choosing Total Office Manager
It was more geared toward our industry being created by someone who worked in the industry.
Gene
Company size: 11-50 employees
Industry: Construction
Time used: More than 2 years
Review Source: Capterra
May 2019
Administrative Review
We use the mobile application and has saves many hours daily for office and field staff. Needs work but Aptora is updating frequently.
Pros
I feel software is quit easy to train new staff in their field of use. Support is excellent and updates are very frequent. Seems that Aptora management is responsive to the changing requirements of clients
Cons
Inventory is the weakest section of Aptora. It has improved considerably over the past couple of years. Aptora does not have ability to buy in one unit of measure and sell in another. Pipe is often purchased by 20' length and sold by foot. this is not possible in Aptora. Managing specific vender part numbers for venders is difficult requiring multiple screens and many keystrokes. Viewing the different vender parts numbers is almost impossible. Pictures of product should be on main page of parts form, but requires several keystroke to view.
Heather
Company size: 11-50 employees
Industry: Construction
Time used: Less than 6 months
Review Source: Capterra
January 2022
The Literal One-Stop Shop for a Service Company
Pros
I like so many things about this software I literally cannot list one. Dispatching, Estimating, the Sales Opportunity Manager (!!!), the Schedule Board... my list could go on for days.
Cons
The migration process is bumpy (we are on day 3 of using the software, training since September). I would suggest spending the extra money on bringing someone to your location for your Go Live week... be sure to plan this up front rather than waiting.
Reasons for choosing Total Office Manager
It is a one-stop-shop.
Reasons for switching to Total Office Manager
I hate everything about Spectrum. Not a good fit for a service company our size
Anonymous
Company size: 11-50 employees
Time used: More than 2 years
Review Source: Capterra
May 2019
Many Features, More Needed
With our previous software we could not view history of items or invoices with ease or even at all. Aptora we can find quickly if something hasn't been invoiced to a customer or anything else really. There are many features we have yet to start using even after almost 3 years, but within 6 months we were almost fully up and running when we first started. I feel the company listens to our requests for features, we would just like to see them come to life a little sooner.
Pros
My favorite thing about Aptora is it's ease. Within just a couple clicks you can find the history on almost anything. This abilities allows us to ensure everything is being taken care of from start to finish.
Cons
1) Average cost. The software does not allow us to chose a different method like LIFO and FIFO. Not every company works on Average Cost and it causes a LOT of extra work on our end to keep it "fixed" as we work off LIFO costs. 2) Proper inventory management between branches. It's a little convoluted the way we have to keep up with it.