About Total Office Manager

Total Office Manager (TOM) by Aptora is designed for contractors and helps HVAC, electrical and plumbing companies manage their job schedules. The system is either deployed on-premise on the local server of business or can be hosted in the cloud and accessed via connected mobile devices.

TOM enables users to manage payroll, job costing, service agreements, dispatching and work orders from a singular system. Users are able to define their own fields and can create customized content lists based on any data set.

Total Office Manager (TOM) also uses the three-click rule, so important information is never more than three clicks away as users log in. When scheduling jobs, dispatchers are able to specify the exact start and end time and use two scheduling b...


Read More

Supported Operating System(s):

Web browser (OS agnostic), Windows 10

44 Reviews of Total Office Manager

Average User Ratings

Overall

3.77 / 5 stars

Ease-of-use

4.0

Value for money

4.0

Customer support

4.0

Functionality

4.0

Ratings Snapshot

5 stars

(13)

13

4 stars

(18)

18

3 stars

(6)

6

2 stars

(4)

4

1 stars

(3)

3

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 44 results

May 2019

James from Envirotech Heating and Cooling

Verified Reviewer

Company Size: 11-50 employees

Industry: Construction

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

May 2019

Total Office Manager is Awesome!

We have been using TOM since 2007, at that time i personally had no software training and was a working owner that still had my tool belt on. It was very simple to learn this program and that can be an issue i know for owners that transition form the field to the office.

Pros

The ease of the program is outstanding, we can be working on an accounts payable entry and within a couple of clicks we will be on our schedule board setting up a service call. The program has everything in one place so there is no importing or exporting to get your accounting to show up, truly a simple program that does everything we need it to.

Cons

I cant think of anything that we do not like, there are a few reports that we do outside of the program but we are working on our end to be able to do them inside of TOM. The ability is there but the way we setup our technician time tracking is limiting us form getting good billable reports, again this is something that we did when we set the program up.

April 2020

Chris from Russell and Abbott Heating and Cooling

Company Size: 11-50 employees

Industry: Construction

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

April 2020

Tough Selection In A Crowded Market

We took our time and investigated every single software on the market for a in home service business. In the end I arrived at a simple conclusion. Software is either flashy and sparkly with some serious back end problems - or solid and useful without the flash and glitz. Total Office Manger is the latter. The team at Aptora listens and works with you to make the transition as thorough as possible. It's not easy, but it's the right decision. They are always listening and creating new features to meet the ever changing demands of our business.

Pros

Total Office Manager is a robust solution to a complex web of business problems. We finally found a software that integrates all of the individual issues surrounding our business into one application.

Cons

Like any good addition to our business, this took time. I expected to take a full year to integrate such a comprehensive software into our lives. We were under the one year mark, but we are still adding more features and individual settings every week.

Reasons for Choosing Total Office Manager

No flash, No bang - Just real people running a real solution that really works. Great Value!

July 2020

Noah from Assurance Power Systems Inc.

Company Size: 51-200 employees

Industry: Oil & Energy

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

July 2020

Aptora Support team, second to none!

Positive experience, especially support staff.

Pros

With an outstanding and knowledgeable support staff and step-by-step videos that can be found on YouTube I found that what I originally thought was a nightmare waiting to happen turned into a very simple and outstanding addition to our company.

Cons

at first glance looked a bit overwhelming.

May 2019

Gene from ICC Mechanical Services

Company Size: 11-50 employees

Industry: Construction

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

3.0

May 2019

Administrative Review

We use the mobile application and has saves many hours daily for office and field staff. Needs work but Aptora is updating frequently.

Pros

I feel software is quit easy to train new staff in their field of use. Support is excellent and updates are very frequent. Seems that Aptora management is responsive to the changing requirements of clients

Cons

Inventory is the weakest section of Aptora. It has improved considerably over the past couple of years. Aptora does not have ability to buy in one unit of measure and sell in another. Pipe is often purchased by 20' length and sold by foot. this is not possible in Aptora. Managing specific vender part numbers for venders is difficult requiring multiple screens and many keystrokes. Viewing the different vender parts numbers is almost impossible. Pictures of product should be on main page of parts form, but requires several keystroke to view.

May 2020

Jon from Jon's Plumbing & Heating, Inc.

Company Size: 11-50 employees

Industry: Construction

Time Used: More than 2 years

Review Source


Ease-of-use

3.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

May 2020

Great Software With Helpful Support

This software has changed the way we do business. As the owner of a smaller company, I don't have time to create reports from various data. TOM has been a game changer for us in getting real time reports with the data we need. We have been able to make so much better business decisions quickly because of this. We utilize it for accounting, payroll, inventory control, dispatch, flat rate, marketing and so much more. I believe It could take you years to realize the full potential of this software. One of the best business decisions we have made in 22 years in business.

Pros

We used to use multiple software platforms for accounting, inventory, dispatching, etc.. The problem was there was either no integration or not helpful integration. We did a demo with several companies and graded them on what we were wanting to have the software do. Aptora was the only one that hit all of the marks. It has proven itself, in the little over 2 years we have used it, to be exactly what we were looking for. The customer support when we have a problem has been great. I would definitely recommend this software to anyone looking to streamline their business.

Cons

It does take several users to get the most out of the software. We have dedicated dispatch, warehouse, admin and accounting people so it works for us. Since you can customize the software and use it in so many different ways, establishing YOUR process is extremely important. If you don't, you will spend a large amount of time fixing things. I say this from experience. However those are user issues, not software issues. When updates are pushed out, sometimes something will break and you don't find it until days or weeks later. They are good about fixing the problem and providing a way to fix your data.