Wintac Software


Wintac is an on-premise business management solution that caters to field service, installation and service contracting organizations. The key features of the solution include work order management, customer relationship management (CRM), inventory and fleet management.

At the core of Wintac is its scheduling, dispatching and work order management module. The color-coded dispatch board allows users to drag and drop appointments so that dispatchers can monitor schedules and re-assign calls if needed. Technicians in the field can access their schedule remotely through the Wintac web portal.

Wintac also offers functionality for tracking current and potential customers, creating estimates and proposals and managing accounts. Job costs can be broken out by inventory items, POs and payroll. Information can be shared on smartphones, tablets and laptops, and the system supports e-signature capture in the field. Wintac offers integration with Microsoft Office and Quickbooks.

Wintac offers a perpetual license for a one-time fee that includes support via phone and through an online knowledge base and FAQs.



642 Reviews of Wintac

Overall rating

4.22 / 5 stars

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Showing 1 - 20 of 642 reviews

October 2018

Michelle from M. Cary & Daughters Plumbing

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

October 2018

office manager/plumber

it has been a good experience overall, the tech support guys are fabulous, and on the general day to day there are no major issues.

Pros

it is relatively easy to use...the dispatch board is great, just don't use visual placement mode, it will mess you up every time..!!

Cons

stability issues before this new version, reports should be able to be completely customized by zip code, dollar amount, city, generated revenue etc...you should have a list of search criteria that you could click on and then a list of reports that you can generate based on that criteria... it is very complicated to find the report you want now. and if you pull some reports looking for the same info you do not always get all of the info on the same report, you have to do multiple different reports to get all the info you are looking for. also, when using reports you often get the client name, but not their address or phone number, then it is necessary to look up each client to get their address to be able to market or whatever u need to contact that client for.

you should also be able to search for maintenance service by item code, date of install, date of next service...etc

new version does still freeze up, and the right side search bar under customer/job manager takes FOREVER to locate any text.

Also on the customer/job screen under the email address bars is a tab labeled business... if that is for finding out how people heard about you shouldn't it be called something else..?? Like advertising...source of call.. something that makes more sense than business...

i'm sure there is more, but i just can think of anything else right now...

November 2016

Cooper from Diamond Head Plumbing

Company Size: 11-50 employees


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

5 of 5

November 2016

A little wonky, but very powerful

I run a plumbing and remodeling company. For a long time now I have been looking into software that combined our dispatching, invoicing, inventory, and did it all wirelessly. I found Wintac while looking around on the internet. There were a few other options, but none of them included all of the functionality I was looking for. Their sales staff was very good, and offered a free 30 day trial. This trial was very limited, and basically just a demo to show off the UI. It was enough to sell me. Everything changed after I purchased the software. The tech support was really good, but I opted out of their "bootcamp" plan that helps get you familiar with the product. I am not sure if that was a good deal or not. Either way, it was a very steep learning curve. Like I said, the program is very powerful, so there are many, many features. While powerful, the UI is clunky and unintuitive. The program has a tendency to lockup, throw error codes, and crash. A lot of this has to due with the dispatch screen. I am running a powerful server, and the PCs for the terminals are decent enough that this issue isn't a performance issue. I believe a lot of it has to do with using Microsoft Access as a back end. We got the dispatching and invoicing side of things up and running first. The web portal set up is very complicated, but their tech support handled it. We had several issues with the IP that we had to work out between Wintac and our telecom provider. Eventually everything got worked out and we were up and running. We switched over to Xcharge as our merchant processor, since they have direct integration with the Wintac software. It works fairly well, but it too is wonky. The interface between Wintac and Quickbooks works very well, when it works. For whatever reason, it often will toss out an error code, failing to send either/both the invoice or receipt to QB. This is very frustrating, but you get used to it. I have finally started using the inventory management side of the program. Again, it is wonky and unituitive, but powerful. You can have up to 20 different locations and manage each one's inventory separately. I haven't gotten there yet, but I will control each vans' inventory using this. Right now I have my warehouse inventoried, though it isn't an active one yet. I am working on a process where the guys request inventory, and it gets recorded as such. The UI to control all of this is strangely formatted and seems tacked on. Strange, because the abilities it has are powerful. Overall, this software could be extraordinary. It is held back by a poor UI and bugs. It certainly does what is promised, but it makes it much harder than it needs to be with the clunky UI. I give it 4 stars, deducting one because of the painful interface.

Pros

Power - It can do a huge amount of things.
Wireless - The web portal lets you schedule your guys, invoice the customer, manage inventory, and get paid all without a piece of paper. It prevents double entry as well.
Flexibility - You can set up your dispatching in a number of different ways and tag them with custom fields that allow you to sort through it quickly.

Cons

UI - The UI is clunky, and makes things harder than they need to be. If the UI were simplified and revamped, I would give this program 5 stars.
Bugs - There are lots of bugs and crashes. There are things that can be done to mitigate these somewhat, but the workarounds seem absurd sometimes. There are regular patches that seem to address some of the bugs, but they often create new ones.

November 2018

Jon from Kolb Mechanical Corp

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Customer support

4 of 5

Functionality

5 of 5

November 2018

Wintac

Pros

We have been long time users of Wintac, in fact, we are very early adopters of the software (~24 years) Development has continued to keep up with changes in Microsoft Windows and associated hardware. It is the life blood of our HVAC service and installation business with over 114,000 customer records. The capabilities & features continue to added. The customer support is far above average, specially in today's trend to move limited support offshore or email only. You typically get assistance in a reasonable amount of time that US based live support on the phone which is worth the price of the software.

Cons

The purchase of Wintac by Davisware leaves questions on what the future will bring for Wintac Users. Davisware has said they are committed to supporting and continuing the development of Wintac, time will tell.

No commitment on being GDPR complaint from Davisware. Although our customer locations are local to us here in the US, several are residents of the EU.

Sometimes fixes/patches to software bugs take longer than we would like but the do usually get addressed.

Although part of the problem was caused by us, but part but Wintac is that in our case we have more information than fits in the regular customer page. This has lead us to put important data in non-indexed fields which makes searching for customer information much slower than we would like. This is especially exacerbating when on the phone with a customer.

December 2016

Rich from Magoon's Transportation & Energy, Inc.

Company Size: 2-10 employees


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

3 of 5

December 2016

Not able to meet the needs

After 18 months we are still not able to get all the "known issues" resolved. They are very responsive to our issues, however, the team is unable to fix the issues, sitting the next version addresses them. Inventory was the selling feature for our small company, and we are still not able to figure out why when posting purchases, they mysteriously remove inventory, change pricing (revert to previous costs). Their solution is to reprocess the WIP, but that is not a cost effective solution. As one could see, this will affect financials as the cost of goods is affected. We have spent hours, on hours data mining the reports to find the errors within the program. We have 1300 customers in an oil and propane delivery and service business. Until we brought it to their attention, they were not aware the ticket printing did not work and caused the crash of CPU, resulting in complete data loss. They "rebuilt" our data over 6 times in the 18 months we have had this program, nuts! They have "fixed" the printer issues, but still we have crashes that require the shut down during busy times, but we have the process to avoid loss of data, and they have supported this issue by providing rebuilding data and such. Currently, we are unable to invest in another solution and have found work around to get us to be able to operate. However, the cost of hours, lost time due to crashes, along with the extensive work to validate financials has left us with a very poor overall customer experience. It is too bad, as their techs work hard to try and help. This corporation needs to invest in its product. We would have been willing to pay more, as this is priced for YOU GET WHAT YOU PAY FOR.

Pros

Ability to manage work orders, dispatch board, and customer job manager.

Cons

Financials are somewhat limited on reporting and ability to reconcile the cost center balances to obtain the adjusted trial balance., employee payroll has limited ability to provide what is required to report to state and federal, inventory management is a complete nightmare, with changes that cannot be explained, but some are a result of system design with many areas for error.

November 2017

Patricia from McKeever Plumbing

Company Size: 2-10 employees

Review Source


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

November 2017

I've been a Happy Wintac customer since 1999.

Things I'd like to see: Ability to use the Square app within the program for credit cards payments. Abiltiy to use the mapping app of our choice (Waze is my favorite) I thought someone asked at some point about a web based program. I've used that to manage Boy Scout troops and it seems like a good idea. In the Web Portal, when a tech has a customer sign the WIP, there is no way for the main computer (in the office) to keep a record of it unless it is emailed to the office, opened, and saved. Also, since this is the only way to save it on the main computer, it would be nice to be able to choose to have all signed WIPs automatically mailed to an office email address. In the Web Portal, it would be nice to be able to advance a WIP from one day to the next and to be able to look at "yesterday's" jobs instead of looking at the entire "last week". I hated rating you with some 4s on the survey, before the SQL thing, it would have been all 5s.

Pros

Wintac has very good customer service. They have always helped me with my problems and seem to be continuously working to make it a better program. I recently added the Web Portal and I love being able to check the schedule when I'm on the road.

Cons

I really enjoy using Wintac. My only big issue was working out the kinks with the change to the SQL Database. It was/is a little frustrating at times.

November 2018

Elizabeth (Liz) from Elizabeth C Crow - Information Systems Accounting and Finance Consultant

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

November 2018

Customer and Tecnical Support Representatives are outstanding

Pros

It is a low cost alternative to others since you can purchase the license and choose to pay for the maintenance/ upgrades and support annually. You can own the license - you do not pay a monthly fee to use it.

It does everything we want to to at this time and they are building on its features after moving to a new technical platform that supports the development of new features.

Cons

1) I wish the option to set a daily backup were menu driven and did not require a person familiar with SQL. That would make it so much easier and efficient.

2) We are asked to perform upgrades and installations. Unfortunately, the instructions do not always work and the installation is complex. Wintac suggests that a network engineer perform them. FORTUNATELY, when I get stuck, I can call Customer Technical Support and they know almost before I ask, what needs to be done. To me this sounds like an opportunity to intake enhancements for future releases of the software, and I bet it is. The Davisware people seem to have brought things under control after a rough few months after the acquisition and transition to v2017 and v2018. Good work!

October 2018

Delana from Medi-Pure Inc.

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

October 2018

Wonderful program, great tech support

We really have had no major problems with the program it does payroll and invoices so it saves on paying a printer, you pick the format, how you want it to print, up loading files are easy to add to a specific invoice. Looking up jobs are simple and there are multiple ways to see what technician is scheduled for daily ,weekly or monthly, and you can run multiple businesses using one program. There is a lot of the program we still have not used. It is definitely a good program.

Pros

Any time I need help a representative can always help me. They are courteous and very helpful. The program is easy to use. Making invoices writing checks, adding technicians and sending statements are a breeze. The payroll program is easy to use. Although I have not used the portal yet. The Tech. support is great anytime I call, which is not often.

Cons

The only con is the updates, although they are no hard to do, they are not automatic and are time consuming when you have multiple computers. You can't use the program when you are updating so it is easier to do after hours, but then the Tech support closes at 5 pm. I have only needed them once when updating so I had to wait until the next day.

October 2018

Ed from C.W. Schultz & Son, Inc.

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

3 of 5

Functionality

3 of 5

October 2018

Wintac Review

Overall I am a fan of Wintac. I can't say that it has solved any business issues. We are just learning about the portal. I am hoping it will be useful.

Pros

For the most part it is user friendly. The transition from our old software to Wintac was fairly painless. The dispatch board is user friendly. The WIP process is very good.

Cons

1. The browse feature to find a customer is not very good. The name must be perfect.
2. I don't like the WIP description writing feature. It's not in word format and does not allow you to easily write a paragraph or use symbols.
3. the PO writing feature is not user friendly. It may be us not using it often. We have been struggling with it because it's not user friendly.
4. Some of the reports are cumbersome. The cash flow report does not work and is not accurate. I called tech support and they could not fix it. They told me not to use the report. it was not a good answer.

5. I wish there was easier training with the system. The portal seems to be cumbersome. I am hoping that it gets easier once we get used to it.

September 2016

Lori from Luxury Home Care, LLC

Company Size: 2-10 employees


Ease-of-use

4 of 5

Functionality

4 of 5

September 2016

Still Learning

I researched quite a number of software options before we settled on Wintac. One of our criteria was that our software would NOT use the cloud - that left us very few options when it really came down to it. While the cloud offers a lot of convenience, there are security risks as well. We also wanted a lot of features though too, and we're not a typical "construction" business, so our scheduling needs aren't "typical" either. We run multiple jobs per day since we focus on cleaning gutters and pressure washing jobs rather than building or remodeling projects. So, we needed something was flexible, offered the ability to schedule as many or few jobs per day as we needed, track multiple crews doing different jobs, have accounting built in, and have marketing built in. Wintac has it all, and the flexibility we needed, while keeping our data securely on our own servers.

Pros

Flexible scheduling, marketing features, ability to have multiple separate databases (if you're running different stores and don't want to mix customer lists, for example), reports, accounting, and options to extend features if someone wants to be more mobile.

Cons

It does take some getting used to, and I can't look at multiple customers at the same time. Nor can I look at multiple screens of one customer at the same time. So it means that sometimes I have to open and close screens a lot more than I'd like to get all the information I need. Overall though, I prefer it over other construction software I've used!

October 2018

Sue from Phoenix Mechanical Corp

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

3 of 5

Functionality

4 of 5

October 2018

Total Package

Overall we are happy using Wintac. For small companies the software package offers the most functionality at the right price point. I could not imagine trying to schedule our techs without the dispatch board.

Pros

We like the ability to use the same program for our accounting and job scheduling. The dispatch board makes it very easy to see who is available for jobs and you can easily move jobs around. We store all our customer information in Wintac so that we can go back and see what has been done at each location.

Cons

As with any program there are glitches which can cause problems. It seems that we need to run housekeeping before each time we run a balance sheet in order to make sure it is balanced.

The last time I needed to call support there was a bit of a hold time. I have not had to call in a few months so it may have improved.

Online documentation / training is weak.

New features - it seems that all new functionality will come at a price.

July 2018

Anonymous

Review Source: GetApp


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

July 2018

Wintac has a lot to offer

Pros

Wintac is a very one step at a time program that we have been using for over 20+ years. The details for customer info and products for equipment and warranties is simple and reports are easy to generate. The dispatching screen is very customizable and tech friendly. The web portal is great for tecs to use in the field to complete invoices, make proposals and even add new customers. Great for the after hours crew. Lots of value for the price. Customer service is always available to help with any issues that may occur. Great for small to mid-sized companies.

Cons

That the web portal has limits that cannot be changed for example address spelling changes, customer name spelling changes, and no real dashboard for viewing the work schedule, it could be a bit updated to a real dashboard view. We also could use a multiple window view feature, I believe it is in the new 2018 version this fall.

October 2018

Sheila from Easter Heat & Air

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

October 2018

Wintac User Friendly

We are cutting down on our billing time because of the portals. This is helping our cash flow issues. We are also able to see our cost per hour of our service team. We have had this year more issues caused by Windows 10, but the Wintac team has helped solve them and get us back running when we have issues and are down. We are hoping 2019 all issues are solved.

Pros

Wintac is user friendly, I can train my new service techs fast to use the portal. We love being able to collect money on the service call and totally paperless. We love being able to track the customers equipment and warranties and Wintac has a great process for this application. We are also using the notification system recently and we are loving this feature as well.

Cons

We are a small company with 4 computers and are not able to use the double screen feature. I can be in the middle of payroll and have to get completely out to answer phone and make an order for dispatching a service tech.

October 2018

MARK from Leachmans Plumbing & Heating Ltd

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

October 2018

Works Great for us

We were introduced to Wintac about 5 years ago by searching on line and after a couple demo's, found this to be the best fit for our Plumbing & Heating Business. Really like it and look forward to being part of the Wintac/Davisware growth.

Pros

I love the fact that it is an all-in-one program and don't have to link with other inventory systems or accounting software. It holds a lot of information and I believe it is unlimited depending on your storage ability. I have had to update my storage a couple times in 5 years. Great over all experience and program and anyone looking to get into this type of system, it is well worth it. They are also growing and creating more options as they progress and the system is certainly getting better.

Cons

Kind of plain but efficient. I would like to see a better search engine for inventory and a drop down menu system as you type in the product to auto-search.

June 2017

David from Ambient Temperature Control

Company Size: 11-50 employees


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

June 2017

The process of going paperless was made so much easier by picking the right Service Software. In our case that was Winatc

This software is very powerful and flexible. We started using it in November, rolled to a couple of technicians in December, and phased the rest in between January and April. We have had very little problems. The problems we do have are always related to our hardware or internet provider set up. Even in these issues, Wintac support has been extremely helpful in resolving. Accounting Links to Quick Books was a breeze once we got Wintac support online to help. There were configuration issues in Quick Books. Rather than sending us to Quick Books Support they accessed our Quick Books remotely and changed the settings that were causing our issues. They are really amazing at support.

Pros

Easy to set up. Easy to learn. Great support documentation built in. Wintac online support is really good at getting to the problem and resolving the issue quickly.

Cons

If there is a con, it is that it is not specifically built to our exact company needs. But, that kind specificity is only available if we pay to have someone build a software application proprietary and to our exact needs. That is extremely expensive and beyond the scope of what we really needed. The flexibility of Wintac more than solves these minor issues for us. The price was definitely reasonable. So, the price and flexibility make up for any lack of specific details that we may have "liked".

October 2018

Dennis from GV Heating & Air, Inc

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

4 of 5

October 2018

Been using it a long time

Wintac doesn't solve any problems for us. It's only a tool to a means to save customers data for us. I can get that from a number of software outfits. To be one of the best, is to call me and I can explain my 15 years of using this software the pros and cons if you want to a first hand in the trenches opinion. It's mostly good and most of the ideas have already been mentioned before. Just not implemented

Pros

Has multi functions for office and field use, from a dispatch to data entry

Cons

Currently field use of Portal systems don't have a great search engine for inventory when entering 'Items & Amounts".
Lately now they have new software updates and I hate updating constantly as we have technically challenged IT issues and now we no longer get helpdesk assistance from Wintac to do our updates. So I don't do the updates until I have nothing better to do. And that is during our offseason as I'm an HVAC contractor and we are weather related business.

August 2016

Eddie from Autumn Air

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

4 of 5

August 2016

Great all around Service Tool!

We have been using Wintac for our air conditioning and heating business for over ten years. Overall the product is easy to use and new employee's train quickly on it. The web portal is a great tool too!

Pros

The ability to keep track of customers, technicians at the click of a mouse. Quick billing and less time for inner office employees to duplicate invoices with the use of the web portal.

Cons

Have requested to have some changes to the taxing for difference in commercial and residential taxing but to have it made is very expensive. I believe it should be part of the program as it is required by State Sales Tax rules. It makes book keeping complicated.

October 2018

Phoeba from RC Mechanical

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

4 of 5

October 2018

Wintac since 2000

My overall experience is good for us to stay with a company for 18 years!

Pros

It is all figured out for me! I like the support staff. I like the fact that the proposal goes to the work order then to the invoice. I like the way everything works together from customer/manger to AP to Payroll. The only way I would leave Wintac is if there was another software program equal to but less cost.

Cons

The least thing that I like about Wintac is sometimes having to wait to talk to support. Another thing is that we have 2 locations, and we can not work from either location without having to use another program to enter the location where the server is located. I also think the web portal could be a little more user friendly. It would be nice to give some incentives for long time users or loyal customers when purchasing.

October 2018

Dandy from Plumbing Master

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

3 of 5

Functionality

4 of 5

October 2018

Commercial Plumbing Use

Pros

The software is fairly easy to use and navigate. The administrative features is simple and straight forward. When we first purchased Wintac a couple of years back it was a step up from what we were doing previously however it was a little sensitive as in terms of having simultaneous users in 1 call would creates some problems and housekeeping would need to be ran several times a day. But since they went to SQL it has been running smoothly.

Cons

What I like least is not so much with the software but the availability of customer support. There is no real time customer support after hours and weekends. We are on the West Coast and if we did need support it would have to be before 3pm on the weekdays

October 2018

David from Advance refrigeration and ice systems inc

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

3 of 5

Customer support

1 of 5

Functionality

4 of 5

October 2018

Software grade

Easy to locate customers once in our system reducing office labor hrs , and overall it's been a good system

Pros

Ease of use, tracking history of equipment, history of previous service, ease of reports like sales tax , Accra receivable , payable

Cons

Can't send it to more than one e mail per work order when sending to a tech, like to our service mgr when he wants to review which tech is accepting job.
Being forced to purchase an upgrade within 3 yr period even if our existing is working just fine for a small company of 9
And terrible customer support, many times we purchased an upgrade to receive phone and email support for a new employee and will be on hold for up to an hr and may not get an e mail response for days

October 2018

Glendon from Quiktricity LLC

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

2 of 5

Value for money

2 of 5

Customer support

2 of 5

Functionality

2 of 5

October 2018

Need a LOT of improvement

We are a small company that was wanting better control over our job tracking and work orders.We are a little small to justify spending for an ERP software but Quickbooks just wasn't cutting it anymore. After searching for a long time we settled on Wintac. They have an excellent advertising and sales team. They would not give me a trial software so after much deliberation we purchased it. It was a disaster. We followed through all the helps and got it working so half. I was hoping to connect it to Quickbooks so I could continue to get the same reports for business tracking. That doesn't work. It is a 1 way sync and once it is sent you can't send it again if you need to change it. So then we decided to use the accounting side of it. That is even worse. I have not been able to yet get good reports that make sense and allow me to make business decisions on. Tech support can't help we have tried many times but after waiting 20-40 mins on the phone I can only contact them so much before it is costing me to much money to hang on the phone. I have tried to make this work for 9 mkonths and am planning to dump it at the end of this year. I am going to bite the bullet and get a full ERP like I should have up front. My overall advise is save your money. Any reputable software company should have a trial version so you can see what you are buying. I have now spent approx $6000 on bad software and have a year worth of virtually worthless books and need to spend that amount again plus.

Pros

Showing job profit margins at the side of work order, invoices, and proposals so you can see at a glance what your profit per job. Work order and job tracking.

Cons

Accounting is horrible. Vendor bills must be entered as a Purchase order. You cannot have multiple vendor invoice per PO so if things are back ordered on a PO it will not be tracked. Linking with Quickbooks doesn't work worth anything. Tech Support is very poor. There is no way of seeing vendor invoices that are entered whether they are paid or not without a separate report. No trial version to allow us to see how worthless it really was. No training available without spending more money on a worthless accounting software.