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Motive, formerly KeepTruckin, builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. The Motive Automated Operations Platform combines IoT hardware with AI-powered a...Read more about Motive

4.5 (1624 reviews)

43 recommendations

WorkWave Route Manager

WorkWave Route Manager is a cloud-based route planning solution that allows delivery and service providers to build routes, track drivers and stay connected. Route Manager enables users to plan around time-windows and customer req...Read more about WorkWave Route Manager

4.3 (68 reviews)

36 recommendations


Samsara helps the largest and most complex operations organizations empower workers, save on fuel, and build a world-class safety program—all from a single easy-to-use, integrated platform. With tens of thousands of customers ac...Read more about Samsara

4.2 (339 reviews)

25 recommendations


AUTOsist is a cloud-based fleet maintenance management solution for businesses of all sizes and types. Key features include maintenance tracking and reminders, inspection checklists, work orders, fuel tracking, parts inventory tra...Read more about AUTOsist

4.7 (146 reviews)

21 recommendations

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Azuga Fleet

Azuga Fleet offers a comprehensive fleet tracking system that combines GPS, dash-mounted cameras, vehicle diagnostics, and driver rewards to enhance safety and efficiency. The system tracks and analyzes every aspect of vehicle and...Read more about Azuga Fleet

4.3 (264 reviews)

13 recommendations


What Is eTrucks? eTrucks is a collection of the fastest, easiest, and most reliable compliance & operation solutions – for fleets. We can help you upgrade your routing, tracking, ELDs & other telematics, IFTA & compliance report...Read more about eTrucks

4.7 (3 reviews)

11 recommendations


Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ...Read more about Fleetio

4.8 (193 reviews)

10 recommendations


Geotab is an end-to-end fleet management solution that is transforming the transportation and logistics industries. From initial asset procurement to organizing end-of-life, Geotab delivers the management features that fleet opera...Read more about Geotab

4.5 (80 reviews)

3 recommendations

Fleet Complete

Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete o...Read more about Fleet Complete

3.8 (277 reviews)

1 recommendations


IntelliShift is the ONLY fleet intelligence platform that enables businesses with fleets of vehicles and heavy equipment to EASILY access ALL fleet operations data from a single platform. IntelliShift's solutions are designed to ...Read more about IntelliShift

4.5 (82 reviews)

1 recommendations

Verizon Connect

Verizon Connect Reveal is a cloud-based electronic logging device (ELD) and fleet management platform that provides GPS fleet tracking to help businesses gain a 360 overview of all fleet management operations. High-resolution maps...Read more about Verizon Connect


Linxup is a GPS fleet/vehicle and asset tracking solution for businesses of all sizes – from one to five vehicles up to thousands of vehicles. In fact, tens of thousands of customers trust Linxup to track millions of movements for...Read more about Linxup


Cloud-based telematics technology helps streamline fleet operations for businesses. This is done via asset tracking, performance dashboards, vehicle alerts, maintenance scheduling, & more. With CalAmp Telematics Cloud, securely c...Read more about CalAmp


FASTER Web is a fleet management system and a COTS (commercial-off-the-shelf) enterprise system providing cradle-to-grave asset management. FASTER Web offers add-ons for telematics data utilization, asset sharing, fuel imports, an...Read more about FASTER Web


Coast is an intelligent Visa fuel card and expense management solution designed to give companies with commercial vehicle fleets total control over and visibility into employee spending on fuel and other ‘in-the-field’ expenses. ...Read more about Coast


Omnitracs is a cloud-based fleet management platform that helps organizations manage route planning and vehicle delivery. The solution enables commercial fleet owners to manage six aspects of fleet management: compliance, data and...Read more about Omnitracs


FuelForce provides state-of-the-art, rugged and reliable fuel management solutions. FuelForces intelligent dispensing systems and vehicle tags authorize & control fuel dispensing from fixed, skid mounted or mobile tanks. Tradition...Read more about FuelForce


FleetLocate by Spireon, is a GPS-based fleet tracking software that provides actionable business intelligence with real-time monitoring of assets and workforces to enable timely, informed decisions that allow you to optimize resou...Read more about FleetLocate


Pulpo is a cloud-based solution that enables businesses to manage fleets, handle logistics, track transportation, monitor maintenance operations, and more on a centralized platform. It allows employees to conduct inspections, conf...Read more about Pulpo

Simply Fleet

Simply Fleet is a cloud-based fleet maintenance software, which helps small and medium businesses efficiently manage their fleet. It optimizes and automates management of fill-ups, services, preventive maintenance, inspections, et...Read more about Simply Fleet

Buyers Guide

Last Updated: March 16, 2023

While costs vary, fleets spend roughly one-third of their operating expenses on fuel. And, while the remaining two-thirds of their operating costs tend to remain relatively stable over the short term, the price of fuel changes daily. Many fleet managers choose to employ fuel management systems to minimize the impact of these two factors on their fleet’s bottom line.

Fuel management applications are included in many fleet management software packages. They are often used in conjunction with route planning and optimization programs, since fuel consumption plays an important role in determining optimum routes and schedules.

Whether you manage a fleet of a thousand vehicles or just need to track fuel consumption for a small team of short-haul vehicles, fuel management software provides the tools you need.

In this Buyer’s Guide we’ll examine fuel management systems in detail and answer the following questions:

What Is Fuel Management Software?

What Functions Do Fuel Management Systems Include?

What Type of Fuel Management Software Buyer Are You?

What Fuel Management Trends I Should Watch Out For?

What Is Fuel Management Software?

Note: The term “fuel management system” is used differently in different industries. Here, we discuss fuel management systems in the context of fleet management. This is different from, for example, the fuel management systems used by fuel distributors and resellers.

The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be lowered, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitor their fuel costs in a variety of ways, through fuel-use analyses and dashboards that visualize fuel-use trends.


Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel management systems can be entirely software-based or, with more advanced systems, include specialized hardware that automates some of the tracking and reporting features that support effective fuel management.

There are, for example, apps that integrate with fuel card accounts so that fuel purchase data can be automatically collected. This data can include:

  • Amount purchased

  • Cost per gallon

  • Time of purchase

  • Location

Other systems can integrate GPS data to automatically calculate miles per gallon and other efficiency metrics.

Software-based fuel management systems are sold as on-premise installations or cloud-deployed services and are offered from a variety of vendors in both broad product suites or stand-alone, best-of-breed applications.

Companies looking for solutions that track fuel deliveries across locations or business might be interested in viewing fuel delivery software.

What Functions Do Fuel Management Systems Include?

Fuel management systems include the basic applications required for fuel-use management. They may also include a variety of other applications to support automation and monitoring of fuel management processes. In addition, they may provide tools to integrate fuel management into fleet management platforms.

Fuel estimating

Assists in making accurate projections about fuel usage. These can help increase operational efficiency by, for example, estimating usage on a variety of possible new routing scenarios.

Performance tracking

Helps companies and fleet managers track performance of individual drivers or specific vehicles, allowing them to take corrective measures.

Route planning

Typically found in comprehensive fleet management systems. But because route planning and fuel usage are closely related, some fuel management systems directly incorporate route planning apps.

Fuel card monitoring

Assists with tracking, monitoring and updating fuel purchase information from drivers’ fuel cards and fuel accounts.

Alerts and monitoring

Customizable alerts which can be programmed to, for example, issue an alert whenever fuel costs rise above a set amount.

What Type of Fuel Management Software Buyer Are You?

In our experience, there are several ways to approach this question, depending on your company’s most immediate priority:

Concerned only with fuel management. If you have a small fleet and your goal is to maximize fuel efficiency, stand-alone fuel management software would be a good place to begin your search. Companies that already have fleet management software but need to add functionality for fuel management can also begin by looking at these stand-alone, best-of-breed fuel management platforms.

Concerned with both fleet and fuel management. If your company is shopping for both fuel management and fleet management systems, then begin your search by looking at the latter. Ideally, you’d save on integration and (possibly) licensing fees by finding one platform, or one vendor, that can address both needs.

Need integration into other business units. Many companies are in the process of “de-siloing” their internal IT infrastructure and looking for platforms that can be used interdepartmentally. If your company is in this boat, then start your search by looking at platforms by the major ERP, SCM or fleet management vendors, or with whichever platform vendor most closely aligns with your company-wide goals.

What Fuel Management Trends I Should Watch Out For?

Here are some recent news reports that cover fuel management trends to keep your eye on. They demonstrate how new technologies and approaches will help companies optimize their fuel efficiency in the years ahead:

Truck platooning can provide additional fuel savings. A new report by NACFE has revealed that truck platooning can lead to a four percent savings on fuel costs. According to the organization, "Platooning combines existing commercial vehicle safety technology with emerging vehicle-to-vehicle communications and autonomous vehicle control technology to electronically 'tether' tractor-trailers together in a convoy formation at highway speeds."

ATA study predicts continued strong growth in trucking. The American Trucking Association revealed its predictions for the future of freight transportation in its "U.S. Freight Transportation Forecast to 2027" report. The report suggests “truckload volumes will grow 2 percent annually between 2016 and 2022 and 1.6 percent per year after that until 2027.” Additionally, volumes shipped by private carriers are expected to grow 2.3 percent per year through 2022.

Trucking firms are choosing fuel efficiency over alternative fuels. The American Transportation Research Institute completed a survey of fuel management strategies used across the nation. It found that truckers and trucking companies prefer increasing the efficiency of their fuel usage over the adoption of more eco-friendly alternative fuels. Lack of availability was cited as a main reason for not preferring alternative fuels.