--- title: "XWiki Software Reviews, Demo & Pricing - 2026" description: "Review of XWiki Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/help-desk/xwiki-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Knowledge Management Software](https://www.softwareadvice.com/help-desk/knowledge-management-comparison/) / XWiki Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/help-desk/xwiki-profile/reviews/)[Alternatives](https://www.softwareadvice.com/help-desk/xwiki-profile/alternatives/) # XWiki Review From €1.74-€2.94/month Free version Free trial 5 plans Wondering if XWiki is right for your organization? Our Knowledge Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview XWiki 4.7 [(25)](https://www.softwareadvice.com/help-desk/xwiki-profile/reviews/) Pricing Starting at €1.74 per user per month ### About XWiki XWiki is a structured customizable wiki, offering efficient knowledge organization features for your company. This innovative approach ensures your information is systematically categorized, making it easy to manage and retrieve critical data. With XWiki, you can create a well-organized knowledge base that enhances information accessibility and operational efficiency. Fostering a collaborative culture XWiki's tools are designed to cultivate a collaborative culture within your organization. By providing a comprehensive suite of collaborative features, XWiki helps build a strong, cooperative environment where teamwork thrives. These tools enable seamless communication and collaboration, breaking down silos and promoting a unified work culture. Expert Services for collaborative success Beyond software, XWiki's team brings over 20 years of experience in building collaborative projects. Our comprehensive services ensure you have the right processes and approaches to maximize your collaborative efforts. We guide you through the implementation process, providing expert support and best practices to ensure your success. Out-of-the-box solutions for quick implementation Kick start you... r information management with XWiki’s ready-to-use solutions. These offerings are specifically developed to streamline collaboration and help you achieve your goals faster. You can choose XWiki Standard for on-premises deployment or XWiki Pro to enhance your on-premises instance with business-ready apps, also available starting with Silver level in XWiki Cloud. For flexible and scalable deployment, XWiki Cloud offers not only these advanced features but also a dedicated procedures management wiki. XWiki fosters collaboration, breaking down barriers and boosting organizational intelligence. Boosting efficiency and organization Employees spend over 20% of their time searching for information through emails, folders, or chats. Not finding crucial data can lead to costly mistakes and possibly thousands of dollars lost yearly. XWiki's collaborative tool ensures easy access to vital information, reducing errors and enhancing productivity. By centralizing your knowledge base with nested pages, Solr search, customizable dashboards, and sub-wikis, XWiki helps your team work more efficiently and make better-informed decisions. Ensuring effective information sharing XWiki promotes quick and user-friendly sharing, preventing knowledge loss when employees leave. This ensures that critical information is always available and easily shared. With XWiki, you can create a culture of continuous knowledge sharing and retention, safeguarding your organization's intellectual assets. Adopting modern knowledge management tools Emails, attached documents, and social networks are not sufficient for proper knowledge organization. Modern companies require tools like XWiki, designed specifically for organizing knowledge and fostering a collaborative culture. XWiki's advanced features and integrations provide the modern tools your company needs to stay competitive and innovative in today's fast-paced business environment. Tailored solutions for unique needs Need a solution customized to your specific requirements? Our team of architects and developers is ready to help you create the perfect customized solution for your business. XWiki offers comprehensive, tailored solutions to meet the unique needs of your organization, ensuring efficient knowledge management and collaboration. XWiki provides a powerful, flexible, and secure platform for knowledge management and collaboration. Whether you are looking to enhance organizational efficiency, promote effective information sharing, or migrate from proprietary tools, XWiki offers the solutions and expertise to help you succeed. Transform your business into a more collaborative, efficient, and intelligent organization. Wondering if XWiki is right for your organization? Our Knowledge Management Software selection experts can help you in 15 minutes or less. ## XWiki User Interface ## Popular XWiki Alternatives Main Product XWiki 4.7 [(25)](https://www.softwareadvice.com/help-desk/xwiki-profile/reviews/) Ratings Breakdown - 4.46Ease of use - 4.71Value for money - 4.81Customer support - 4.0Functionality Pricing Starting at €1.74 per month Get Price Alternative Product [Confluence](https://www.softwareadvice.com/project-management/confluence-profile/) 4.5 [(3719)](https://www.softwareadvice.com/project-management/confluence-profile/reviews/) Ratings Breakdown - 4.26Ease of use - 4.28Value for money - 4.28Customer support - 4.37Functionality Pricing Starting at $5.42 per month Get Price Alternative Product [Microsoft SharePoint](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/) 4.4 [(5463)](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/reviews/) Ratings Breakdown - 4.08Ease of use - 4.23Value for money - 4.12Customer support - 4.27Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Notion](https://www.softwareadvice.com/project-management/notion-profile/) 4.7 [(2810)](https://www.softwareadvice.com/project-management/notion-profile/reviews/) Ratings Breakdown - 4.36Ease of use - 4.57Value for money - 4.39Customer support - 4.62Functionality Pricing Starting at $12.00 per month Get Price Alternative Product [Connecteam](https://www.softwareadvice.com/hr/connecteam-profile/) 4.6 [(5310)](https://www.softwareadvice.com/hr/connecteam-profile/reviews/) Ratings Breakdown - 4.66Ease of use - 4.47Value for money - 4.61Customer support - 4.53Functionality Pricing Starting at $29.00 per month Get Price Alternative Product [Paperpile](https://www.softwareadvice.com/help-desk/paperpile-profile/) 4.8 [(122)](https://www.softwareadvice.com/help-desk/paperpile-profile/reviews/) Ratings Breakdown - 4.71Ease of use - 4.72Value for money - 4.73Customer support - 4.47Functionality Pricing Starting at $2.99 per month Get Price ## XWiki Pricing and Plans Starting price: €1.74 per month Free Trial Free Version Community €0.00 No plan information available Starter €2.00 per user, per month Plan includes: - Antivirus Application - Confluence Migrator - Email - LDAP Connectivity - Support Through the Portal - Web Interface Basic €1.74 per user, per month Plan includes: - Confluence Migrator - Antivirus Application - LDAP Connectivity - Support Through the Portal - Single Sign-On Support - Third Party Integrations - Email - On-Premise Installation - Patches & Updates - Webex Chat Support Read More Business €1.94 per user, per month Plan includes: - Antivirus Application - Confluence Migrator - Docker Support - Email - LDAP Connectivity - On-Premise Installation - Patches & Updates - Phone Support - Single Sign-On Support and Configuration - Support Through the Portal Read More Enterprise €2.94 per user, per month Plan includes: - Antivirus Application - Confluence Migrator - Dedicated Account Manager - Docker Support - Email - Kubernetes Support - LDAP Connectivity - On-Premise Installation - Patches & Updates - Phone Support Read More Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## XWiki Features - Popular features found in Knowledge Management Access Controls/Permissions Catalog Management Collaboration Tools Commenting/Notes Content Management Data Import/Export Discussions/Forums Document Management Self Service Portal Text Editing - More features of XWiki Activity Dashboard Activity Tracking Alerts/Notifications API Approval Process Control Audio File Management Brainstorming Calendar Management Communication Management Contact Management Content Library Content Publishing Options Customizable Branding Customizable Fields Customizable Reports Customizable Templates Document Classification Document Storage Drag & Drop Electronic Forms Engagement Tracking File Management File Sharing Full Text Search Knowledge Base Management @mentions Metadata Management Mobile Access Multi-Language Progress Tracking Project Management Real Time Editing Real-Time Notifications Reporting & Statistics Search/Filter Secure Data Storage Single Sign On SSL Security Status Tracking Tagging Task Management Task Progress Tracking Third-Party Integrations To-Do List Version Control Video Support Website Management Widgets Workflow Management WYSIWYG Editor ## XWiki Integrations Microsoft Entra ID Integration rated undefined from -1 review Nextcloud Integration rated undefined from -1 review LibreOffice Integration rated undefined from -1 review ## XWiki User Reviews ## XWiki customer ratings - Overall rating: 4.7/5 - Total reviews: 25 ### Rating distribution - 5 stars: 17 reviews (68%) - 4 stars: 8 reviews (32%) - 3 stars: 0 reviews (0%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 4.5/5 - Value for money: 4.7/5 - Customer support: 4.8/5 - Functionality: 4/5 --- ### A good free alternative to other Wikis - Overall rating: 4/5 - Reviewer: Alice Z. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: Self-Employed - Product usage: Used weekly for less than 2 years - Reviewed: October 2022 - Review source details: This review was submitted organically. No incentive was offered The product is easy to deploy and migration from another platform was completed in less than to days. Good compromise! #### Ratings breakdown - Ease of use: 3/5 - Value for money: 5/5 - Functionality: 3/5 #### Pros Easy to deploy thanks to the pre-built docker images and online you can find tools for migration from other platforms. #### Cons Text editing is not a smooth process as other platforms #### Reasons for switching to XWiki Because XWiki is free --- ### The smart way to deal with text and data - Overall rating: 5/5 - Reviewer: Marc L. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 51-200 employees - Product usage: Used unspecified for less than 2 years - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered There are a lot of software out there to store documents, deal with live text, revisions, and collaboration... but most are just another bucket where information goes to die. XWiki is the programmable information management platform. As a platform, you can expand it with functions that make sense to input, link, display, report, and pretty much everything you need to do with your information to achieve your business outcomes. Plus, you don't need to be a hardcore programmer to get to use it efficiently. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 4/5 #### Pros Sits on top of a top-notch Java stack, ORM, with REST APIs, so you can virtually do anything from using it as a simple Wiki to using it as a back-end to a mobile app. The documentation and the core API is solid. #### Cons Not the Ruby on Rails approach, but why reinventing the wheel every time anyway? --- ### XWiki experience - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Retail - Company size: 10000+ employees - Product usage: Used unspecified for less than 2 years - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered Using XWiki solution allows us (marketing department of a retail company) to communicate quickly and efficiently with our sales managers despite geographical distance. They have access to every information they need in real time ! It makes it easier for them to manage their shop daily and they can diffuse knowledge to their team really quickly. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 #### Pros User friendly, easy to handle Improve communication and knowledge sharing #### Cons Make sure that your internal network is adapted in order to make the best of the solution. --- ### Flexible and reliable solution for knowledge and document management ... and more - Overall rating: 5/5 - Reviewer: Charles A. - Product usage: Used unspecified for unspecified - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered We were delighted to find XWiki several years ago and the hosted solution has provided a flexible, reliable and cost effective solution for our group's knowledge and document management needs for over five years. Key has been the ability to mix unstructured and structured data - and the ability to access the structured data quickly through LIVETABLES - 100s and 1,000s of records can be filtered and sorted with no delays. The security features mean we've been able to set up wikis for different parts of the group and control access levels properly. The platform is accessible enough for those with some amateur coding ability - but the XWiki team has always been there to support and refine our attempts in a professional way. More recently we retained XWiki to develop a tailored Document Management system using the Collaboration Suite. We are really pleased with the results - and the fact that the project was delivered on time and on budget. Over the life of our use the cost will be far better than purchasing other document management systems - and we have a system that fits our specific requirements. All of this is achieved on a variety of browsers without any material internal IS requirements or costs. We look forward to continuing our collaboration for many years. #### Ratings breakdown - Ease of use: 5/5 - Customer support: 5/5 --- ### Nice and stylish wiki for your org - Overall rating: 5/5 - Reviewer: Angelo C. - Verified reviewer: Yes - Product usage: Used daily for less than 12 months - Reviewed: January 2019 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros We set up xwiki for a private project and really enjoyed using it. It has a sleek interface and offers everything you might ask from a wiki system. #### Cons We had a problem with arabic letters. But in the end the support was very helpful and everything got sorted out! --- ### Powerful tool to create a knowledge base gathering all our documents and procedures - Overall rating: 4/5 - Reviewer: Juliette F. - Verified reviewer: Yes - Product usage: Used unspecified for unspecified - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered We have been using XWiki since 2011. We are using it to manage our documents and procedures. We decided to grant access to the knowledge base to all our collaborators. We are also using the XWiki SAS support service and we are really satisfied with it. We recently implemented the deprecated documents archive feature and our users are happy about it. The user interface could be improved but this has been polished in the newest version of XWiki. Keep up the good work! #### Ratings breakdown - Ease of use: 4/5 - Customer support: 5/5 --- ### A collaboration app for all kind of teams - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Product usage: Used unspecified for free trial - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered I'm working mainly in outsourcing in an international company. We have a lot of member interactions and I was thinking of using the application for our activities. I was happy to see that you can get all sorts of extensions and that you can customize your instance to look exactly as you please. As a second job I'm dealing with commerce, stocks and invoices. With app within minutes I was able to build a nice app that would help me track all movement. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 #### Pros - Mobile view - Customisation - Multilingual #### Cons - Not sure which extensions are 'official' or community --- ### Powerful software for collaboration and knowledge management - Overall rating: 5/5 - Reviewer: Camille G. - Verified reviewer: Yes - Product usage: Used unspecified for unspecified - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered I'm using XWiki as a knowledge base for my e-shop project. I particularly enjoy the file manager application and the Application Within Minutes feature that I'm using to create page templates. I'm using it to work with my co-founder as we are working from different areas. This is easier to follow up our actions and progress. #### Ratings breakdown - Ease of use: 5/5 - Customer support: 5/5 --- ### Quick, easy, great features and open source - everyone is happy! - Overall rating: 5/5 - Reviewer: Patrick M. - Product usage: Used unspecified for unspecified - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered Quick: implementation was fast and direct, from the technical set up, to our content migration, and user training. Our organization transitioned from using three different wikis to just XWiki with no problems. Easy: The user interface, workflows, hierarchies, tools, etc. are straight-forward, intuitive and allows new users, as well as those coming to XWiki from other platforms (even non-wikis), to find their way and begin contributing. Great features: Simply put there are no features that we need that are not included. Open source: Most importantly for us, XWiki is open source allowing for a quicker pace of development, greater stability, broader features, etc. In addition, with the active XWiki community we can easily find peers to ask questions/find answers (in addition to the great support provided by XWiki.com). Everyone is happy: Our organization engages with a diverse community of technology experts from around the world and across industries--everyone has an opinion, and a favorite. I'm very happy that everyone is happy. #### Ratings breakdown - Ease of use: 4/5 - Customer support: 5/5 --- ### Intranet - Overall rating: 4/5 - Reviewer: Thierry P. - Verified reviewer: Yes - Product usage: Used unspecified for less than 2 years - Reviewed: March 2016 - Review source details: This review was submitted organically. No incentive was offered We use this software as intranet to share information. Animate our franchise network . and we use it for sharing and preparation of commercial operations. 250 Point of Sales / 150 Franchisees #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 4/5 #### Pros The customer support is responsive and easy to use and fast training #### Cons The software evolves regularly , new features are available --- Showing 1 - 10 of 25 Reviews [See All Reviews](https://www.softwareadvice.com/help-desk/xwiki-profile/reviews/) ## XWiki Popular Comparisons [Confluence vs XWiki](https://www.softwareadvice.com/project-management/confluence-profile/vs/xwiki/)[Microsoft SharePoint vs XWiki](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/vs/xwiki/)[Notion vs XWiki](https://www.softwareadvice.com/project-management/notion-profile/vs/xwiki/)[Connecteam vs XWiki](https://www.softwareadvice.com/hr/connecteam-profile/vs/xwiki/)[Paperpile vs XWiki](https://www.softwareadvice.com/help-desk/paperpile-profile/vs/xwiki/)[Slack vs XWiki](https://www.softwareadvice.com/remote-support/slack-profile/vs/xwiki/) [Compare All Alternatives](https://www.softwareadvice.com/help-desk/xwiki-profile/alternatives/) ## Other Top Recommended Knowledge Management Software [SysAid](https://www.softwareadvice.com/crm/sysaid-it-crm-profile/) **4.5** (522) Recently recommended **9** times [Freshservice](https://www.softwareadvice.com/help-desk/freshservice-profile/) **4.6** (794) Recently recommended **4** times [Zendesk Suite](https://www.softwareadvice.com/product/26892-Zendesk/) **4.4** (4090) Recently recommended **3** times [Supportbench](https://www.softwareadvice.com/help-desk/supportbench-profile/) **4.8** (129) Recently recommended **1** times Stuck Between Options? 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