Cleverstaff is a cloud-based recruitment platform suitable for HR managers, recruiters and consultants. The solution features resume storage and a sourcing functionality to find candidates across social media sites and job boards. It also provides a client portal for recruiting and staffing agencies to inform their clients about vacancies.

Cleverstaff includes support for multinational organizations and offers a searchable database for storing candidate information that helps recruiters in resume parsing. It also allows users to create custom email templates for automated mails that can be sent to the candidates to fix interviews or inform them about the current status of vacancy.

Cleverstaff provides LinkedIn and email integration that helps HR managers to add candidate information into their database. Other features include customizable workflows, candidate tagging, integration with local job boards and built-in analytics and reports. Users can also sync their Outlook and Google calendar with the solution.

Pricing for Cleverstaff is based on a per-user, per-month basis.

Create custom job workflows
Create custom job workflows

Create custom job workflows

Candidate suggestions

Candidate suggestions

Automated email templates

Automated email templates

View vacancies report

View vacancies report

Recruitment funnel

Recruitment funnel

Supported Operating System(s):

Web browser (OS agnostic)



58 Reviews of Cleverstaff

Overall rating

4.5 / 5 stars

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Alex from Joey the Cat Skeeball

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

December 2018

Awesome functionality, and clear interface! Great tool for any employee recruitment needs

Overall this has increased our recruiting efficiency. We are happy using the software and happy to recommend it!

Pros

We love how customizable the system is! We can add unique stages and positions just for our recruitment workflow, import and export large amounts of data, and send emails to both internal team members and external candidates all from the platform. This allows us to be very efficient and work with a high level of professionalism! We are able to focus on the business more and less on the hassle of recruitment tasks.

Cons

I would like to have a mobile version of the software but that is my only complaint. Other than that, it has been great.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

December 2018

Alex, thank you for awesome feedback! Our team are very happy to hear it from you! <3

Mariana from Siemens

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Really nice software

It saves you too much time is an excellent software with good extensions of candidate information and very easy to use.

Pros

I really like the browser extension gives you a lot of information about candidates when recruiting, it even gives you the LinkedIn profile.

Cons

I have not found any failure or had a bad experience in the time we have been using it in the company.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

October 2018

We really appreciate your feedback! Thank you, Mariana :)

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Verified Reviewer

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2018

I was amazed by how the app works as it saves us time and allows

Pros

It is a time-saving and a very efficient app as the application integrates directly with LinkedIn and emails allowing users to add candidates to the database in just one click! The great thing about this application is that it offers automatic candidates rating and suggestions for vacancies and also offers instant sharing of vacancies on social networks and internal searching on local job boards. The app has also a simple and clean interface which is very pleasant to view.

Cons

Everything is good however, it would be nice if the app has a mobile version so HR recruiters would be able to access the application conveniently on their mobile phones wherever they are.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2018

Thank you for your positive feedback and high evaluation of our work! As for mobile version, we have to say that the constant improvements of our system's interface adaptivity aim to let recruiters conveniently use CleverStaff directly from the browser without installing the separate application. Check it out!

LinkedIn icon
Verified Reviewer

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

This product it's really great very useful

This product it's easy to understand. Suggestions put forward were always postively responded to.

Pros

excellent Daily Report for the vacancies . An excellent time-saving search for candidates Easy to use this service from any device . convenient service to work , especially in terms of freelance. Love it super easy to use so many good features and it cut hours off a migraine lol. That all the info is saving from my mails. That I can have all the CVs in one place. That I can search for workers in social channels.

Cons

The publication is a bit slow, but it does not affect its usefulness. The English text should be modified and it would be good to export PDF files. Actually, I have nothing bad to say.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

June 2018

Thank you! Your feedback inspires us =)

Nadiya from Art nation

Ease-of-use

Value for money

Customer support

Functionality

April 2018

Grateful! Really grateful!

Pros

When I joined the company, I realized that the recruiting process was run on Excel files and folders, there was no feedback on interviews. This led to the lack of the candidate reserve understanding and history of communications. Moreover, when any recruiter has been changed, disqualified candidates were invited to the interviews again. I've researched the resources that would help me to manage the recruiting process, and I've chosen CleverStaff.

At first, I went through all the stages by myself, and then I trained my recruiter. It's important as my recruiter is more than 50 years old. The fact that she was able to study the functionality, says that the interface is very understandable and convenient. Now we manage the database more easily and close the vacancies more quickly.

Thank you for such a good product!

Cons

PDF files export
NOthing else
Really good service
With a good usability
And support

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

May 2018

Thank you Nadiya for your happy story! We developed and improve CS for such stories like yours one :)

Svitlana from Freelancer

Ease-of-use

Value for money

Customer support

Functionality

April 2018

Cleverstaff is really great program for staff recruitment!!!

Pros

Advantages:

1) It saves at least 2 or 3 hours per day;
2) It is simple and easy to use;
3) All stages of recruitment are provided (fast and easy search of candidates, communication with the candidates and clients, etc.);
4) It is a convenient storage for the candidates base;
5) It contains an organizer that can synchronize with others;
6) It can synchronizes with a multiple mails;
7) Excellent support service
8) Team-working possibility
...and many others!

Cons

Many thanks to the Cleverstaff team for making such a necessary and high-quality software product for recruiters !!!

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

April 2018

We are very pleased with you feedback. Thank you, Svitlana!

Tetyana from UA Working

Ease-of-use

Value for money

Customer support

Functionality

April 2018

Half functional system. Good idea, but only part of functionality is working. Getting worse

Pros

Parsing with job sites (getting worse with time, bugs), nice looking green interface, possibility to place vacancies and send links to candidates

Cons

You cannot retrieve the info you put in it. No analytical reports (the existing are useless), no way to retrieve data to make analytics in Excel. No way to make a backup. New features development is all about nicer pictures and cryptograms. No hope, that it will get better. We now want to go away, but this will mean load of work to manually retrieve our database, because you can retrieve only part of the info, bulk, all candidates in one list, without split into vacancies, with only part of the info about each candidate....

Review Source: Capterra

Eduardo from Servicios de Apoyo y Reforzamiento del Crecimiento Humano, SEARCH, C.A.

Ease-of-use

Value for money

Customer support

Functionality

March 2018

I am learning about the use of this software. I found it has a lot of features

Help me tu supply my needs and my clients needs

Pros

The posiibility of add candidates from different sources and, the, edit the profile, to add manually candidates, configuration or vacancies, candidates, client, to filter and select candidates. A very complete software

Cons

The lack of help or support. It is difficult to learn how to use the software. I have to learn by try and error, because the only help is an simple picture with no details step by step

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

March 2018

Eduardo, thank you very much for your feedback! We'll impove our support. You'll see,

Tatiana from KotaGroup

Ease-of-use

Value for money

Customer support

Functionality

February 2018

I've been working with CS for 2 years, we have 3 accounts, we use CS mostly as a Database

Pros

It's quite user-friendly, have many opportunities for customizing by myself. Customer support implement our proposals very fast )

Cons

Sometimes CS is not working (some technical updating) during my working day and I don't have an opportunity to find the document I need. It will be better to have also an opportunity to use CS database without Internet.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

February 2018

Tatiana, thank you very much for your review! We update CleverStaff several times a month. Usually it is unnoticed by users.

Chris from ALTA IT Services

Industry:  Staffing Agency

Number of employees:  201-500 employees

Ease-of-use

Customer support

Functionality

February 2018

Great for Staffing Agency

Pros

Our freelance recruiters love this software and its ease of use to review candidate and job information.

Cons

Unfortunately we were not able to mass email candidate which can be very time consuming in a high pressure environment.

Review Source

Zoya from Kota Group

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

January 2018

Really useful tool for recruitment!

Ordered candidates data. Saved time. Research and analytics tool.

Pros

First of all, I like that I can find any info about candidate and the history of our communication in a few seconds, service works good and pretty fast. Next - it is a great feature - the union of candidate's profiles from different resources. One more - you can check doubles when you add new candidates, it really helps to safe time. About report - especially for me it is comfortable to save all needed candidates to Excel with necessary info. And finally - guys from Support team - should share my colleague's opinion, because she is the contact person of our company. She sad they are the best- quick answers, friendly and polite communication, they usually accept all our applications and try to improve the software to make our job more efficient. Thanks for that. )

Cons

It would be great to have application for Safari and mobile version. All other our proposition are already sent to Support team.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

February 2018

Zoya, our team is very pleased with your feedback! Thank you very much!

Ekaterina from Arkadium

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Real help in recruitment automation

Pros

I want to note that the software is quite user-friendly and intuitive interface, you can easily find the desired section. The search for a resume in the database really works. This software allows real-time to parse the pages quickly to resume a job site. Also, you can manually assign hashtags with some skills to candidates, and later on these hashtags do an internal search on the database. All this really simplifies the speed of work and increases productivity.
Finally, I want to mention the work of the company's employees. They are really quick to react to all the comments!

Cons

Unfortunately, in Russia it blocked site linkedin, so integration with it brings a lot of inconvenience. Also I would like to suggest adding more analytics to the software, it would solve some issues.
Unfortunately, the price of the software is quite high when you buy the complete package.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Ekaterina, we are grateful for you review and appreciate it a lot. We are working on custom reports now, so you will be able to build your own ones yourself.

Oksana from Adraba

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Excellent software, qualitative and easy to use!

Pros

This system has a great tech support able to solve your troubles within a few minutes. I like that the team develops the system and constantly adds new features, which makes my work faster.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Oksana, thanks a lot! We are happy when you enjoy our service :)

Kate from Oril

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Great product for recruiters!

Pros

CleverStaff is a multifunctional software with an intuitive, user-friendly interface. I like the feature which allows to add candidates in 1 click from job boards, track, and move them within job stages.
Ability to add comments & tags for each candidate makes my work much easier.
Also, recently CleverStaff team added Pipeline report feature, which illustrates failed deadlines, problem vacancies, and helps you enhance work on them in advance. I didn`t have a chance to try it, but I will, as it will make my work more productive.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Kate, thank you so much for your warm feedback!

Maria from Cybervisiontech

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Great features!

Pros

I use cleverstaff for more than half a year, for this time I have allocated for myself a number of advantages:
- Easy and easy to use, a lot of time to start working with this program is not required
- Each user has the opportunity to create vacancies on their own and, most importantly, to select the necessary steps (since for each open position they can differ substantially)
- For reminder, a very convenient thing is an organizer. You can set yourself tasks for the future with a specific date and time. Often it helps.
- The program perfectly collects data from such resources as linkedin, rabota.ua, hh.ua and many others. Plus, it's worth highlighting the update of the data if the user attaches a resume to an existing profile.
- Report. Daily mailing to the post office makes it easy to analyze the work done per day.

Cons

What I would like to improve:
- There is a lack of the function "to remove a candidate from a vacancy", directly, when he is already tied up under it (especially if it is entered there by mistake)
- In an organizer it would be nice to make some kind of sound signal or to pop up a window when the specified time and day in the previously scheduled task came.
- We have stopped receiving reports today, I hope this issue will be resolved soon

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Maria, we are grateful to you for the detailed review. Your warm feedback inspires a lot! As for the ideas you mentioned: 1) it's a planned feature because every candidate should stay in an activity log and should not be lost. You could add any custom stages, e.g. 'added by mistake'; 2) we disabled most system notifications as we don't want to disturb you while you are working ;) 3) reports will be restored: now we are changing the mailing server so it will be much better ;)

Anastasia from GUID

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Everyday usage

Pros

Possibility to track the vacancy progress, optimize working and have fewer conflicts regarding candidates. Great data storage

Cons

1. Incorrect vacancy reports
2. Not sure if still the same - previously we couldn't close the vacancy because all the info about participating in this position erased from candidates' profile.
3. No possibility for setting comments' privacy for hiring managers
(we discussed all the issues with your support)

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Anastasia, thanks for your feedback. As for ideas for improvement you mentioned: 1) we are working on custom reports; 2) fixed; 3) this feature is in progress. Cheers!

Tetyana from UA Working

Ease-of-use

Value for money

Customer support

Functionality

July 2017

A very good software to organize and optimize the recruitment process

increased efficiency

Pros

- intuitive use
- integration with calendar and mail, which saves a lot of time
-one-click save from jobboards
- great and prompt customer support. Quick fix of problems. Patiently answering even dull questions :)
-regular updates and improvements. The team is listening to clients and is always ready to improve

Cons

- more analytical tools/ possibility to create customized reports and export them to Excel would be of great help. Current reports, recruiting funnel are not really useful. Ready to cooperate on reports creation :)
-no vacancy dashboard
- Letter templated are working only partially and are few and fixed in type. Working from any stage letter templates with the possibility to create own customized templates and the possibility to effectively and easy format them would be great.
- no mobile version
- system update/ repair during working hours paralizes the work process. The system is usually rather quickly restored, but sometimes 10min are crusial, when you need eg. to urgently contact the candidate

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Tetyana, thank you for the detailed review. Great to know that our app helps you recruit better! As for your ideas: we are working on custom reports sho you will be able your own ones; the Android app is in progress now; now we are finishing the 'Newsletter' module so you will be able to custom any emails yourself.

Ekaterina from Vluesvalue

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Good for a recruitment companies!

Pros

It is convenient that the resume can be saved from Linkedin (basically, I save from this source)
Ability to add job vacancies to CS, where they can sort candidates themselves and write comments.
Ability to load summaries and synchronize information
Synchronization of two profiles that were accidentally added

Cons

If the candidate already exists in my CS database, but I need to synchronize it with the page in Linkedin, his experience is not automatically transferred to CS - this is a minus (Example: http://prntscr.com/fv50rr)
If using a Linkedin, CleverStaff does not save the portfolio of art professionals / designers, it must be manually copied, which slows down the work process (usually, the portfolio in the section next to the contacts and links).
If the candidate already exists in my CS database, but I need to synchronize it with the page in Linkedin, it is not very convenient that the candidate's name changes too, similarly to LinkedIn. We store a base in CS, writing through a slash and a surname in Russian, and in English.
There is option needed to "hide / open" candidate contacts (example http://prntscr.com/fv55mx). In this section, usually a link to the portfolio is copied and the recruiter needs it.

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Ekaterina, thank you for your feedback. As for the possible issue you mentioned: we will contact you to check how this could happen, as our LinkedIn works correctly.

Anna from Consulting

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Great solution for Britain!

Pros

I like the following things in the CleverStaff system:
- quick database filling in 1 click
- possibility to save CV's from your inbox folder (email)
- integration with FB
- tasks, integration with the calendar, the latest actions on your vacancies.
The system actually very cool and for our market is one of the best solutions for money and for features!
The support team is very responsive and does everything to fix any problem, even if you want just to get some advice about working with the system, not only technical issues)

Cons

Need to be improved in the system(in our opinion), list:
Cloning of the vacancies (vacancy in several locations)
Sorting/grouping vacancies on FB.
Mass removal of candidates (in the case of errors of parsing candidates from the mail).
Possibility to assign several roles to the candidate (for example, UI & UX designer).

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Anna, we are grateful to you for the review. And thank you for your ideas for the system improvement!

Anna from MCG IT Recruiting

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Fast, usable, easy to understand and to use

I can control my subordinates with the recruitment process and results. Also it is possible to keep information about candidates processing in a proper and usable way

Pros

Integration with 3rd job portals and proffesional networks
Possibility to leave comments
Great new feature like pipeline
And real work of presenting updates and new feature on every month basis

Cons

I am waiting for a possibility to create different kind reports, that could be transferred to Excel for example

Review Source: Capterra

Response: CleverStaff, Cleverstaff LTD

July 2017

Anna, it's great to know that our software fits you well! And yeah, we will add an ability to buils custom reports ;)