--- title: "Payroll Mate Software Reviews, Demo & Pricing - 2026" description: "Review of Payroll Mate Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/hr/payroll-mate-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Payroll Software](https://www.softwareadvice.com/hr/payroll-software-comparison/) / Payroll Mate Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/hr/payroll-mate-profile/reviews/)[Alternatives](https://www.softwareadvice.com/hr/payroll-mate-profile/alternatives/) # Payroll Mate Review From $219/year Free trial 1 plan Wondering if Payroll Mate is right for your organization? Our Payroll Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Payroll Mate 4.6 [(131)](https://www.softwareadvice.com/hr/payroll-mate-profile/reviews/) Pricing Starting at $219.00 flat rate per year ### About Payroll Mate Payroll Mate is an on-premise payroll management solution designed for small businesses, accounting firms, agricultural employers, non-profits, local governments, schools, household employers, and the self-employed individuals, based in the United States. The software automates many of the repetitive and time-consuming aspects of payroll, reducing the likelihood of errors and freeing up time for HR and accounting personnel. This automation is particularly beneficial for businesses that handle payroll for a large number of employees or have complex payroll requirements. Payroll Mate allows users to calculate federal, state, and local payroll taxes, including Social Security, Medicare, and Federal Unemployment Tax Act (FUTA) taxes. The software is regularly updated to reflect changes in tax laws, helping businesses stay compliant and avoid costly penalties. It lets users handle payroll deductions, fringe benefits, and unique wage types. Payroll Mate supports multiple pay frequencies such as weekly, bi-weekly, semi-monthly, and monthly, as well as various pay types like salary, hourly, overtime, bonus, and commissions. The software also supports payroll for specialized industries like... agriculture, churches, and non-profits. With its customizable income tax and deduction categories, Payroll Mate can be tailored to fit the specific requirements of any business. The software generates wide range of payroll reports, including Journal Summary, Journal Detail, Tax Liability, and Deposit Requirement and handles the preparation of essential tax forms, including W-2, W-3, 941, 940, 943, and 944. Users can export payroll data to popular accounting systems like QuickBooks and Quicken, and take advantage of features like direct deposit, signature-ready checks, pay stubs for employees, and network compatibility. The platform also provides employee self-service portals, where employees can access their pay stubs, tax forms, and other payroll-related information. This feature not only improves transparency but also reduces the administrative burden on HR departments. Payroll Mate prioritizes data security with one-step backup and restore, password protection, and offsite storage recommendations. The software employs encryption and other security protocols to safeguard information, ensuring that payroll data remains confidential and secure. Payroll Mate has wizards for company setup, adding employees, and processing payroll, Moreover, the software tracks and accrues vacation and sick time for employees, with the option to include this information on paychecks. These reports can be exported to Microsoft Excel, CSV and Adobe PDF. It offers integration with QuickBooks and Sage 50. The software is compatible with Windows desktop and laptop computers, including the latest versions of Windows 10 and Windows 11. With dedicated tutorials, a help file, and technical support, Payroll Mate provides a comprehensible experience for businesses managing their payroll in-house. Customer support is offered by a support website that includes FAQs, tips and knowledgebase. Free trial download is available. Do you work for Payroll Mate? [Manage this product listing](https://www.g2.com/products/payroll-mate/claim_requests/new?auto=true) Wondering if Payroll Mate is right for your organization? Our Payroll Software selection experts can help you in 15 minutes or less. ## Payroll Mate User Interface ## Popular Payroll Mate Alternatives Main Product Payroll Mate 4.6 [(131)](https://www.softwareadvice.com/hr/payroll-mate-profile/reviews/) Ratings Breakdown - 4.56Ease of use - 4.67Value for money - 4.58Customer support - 4.32Functionality Pricing Starting at $219.00 per year Get Price Alternative Product [Paylocity](https://www.softwareadvice.com/hr/web-pay-profile/) 4.3 [(1932)](https://www.softwareadvice.com/hr/web-pay-profile/reviews/) Ratings Breakdown - 4.33Ease of use - 4.23Value for money - 4.07Customer support - 4.26Functionality Pricing Available upon request Get Price Alternative Product [Rippling](https://www.softwareadvice.com/hr/rippling-profile/) 4.9 [(4874)](https://www.softwareadvice.com/hr/rippling-profile/reviews/) Ratings Breakdown - 4.85Ease of use - 4.75Value for money - 4.72Customer support - 4.82Functionality Pricing Starting at CA$8.00 per month Get Price Alternative Product [BambooHR](https://www.softwareadvice.com/hr/bamboohr-profile/) 4.6 [(3558)](https://www.softwareadvice.com/hr/bamboohr-profile/reviews/) Ratings Breakdown - 4.66Ease of use - 4.46Value for money - 4.50Customer support - 4.42Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [Paycom](https://www.softwareadvice.com/hr/paycom-profile/) 4.4 [(1398)](https://www.softwareadvice.com/hr/paycom-profile/reviews/) Ratings Breakdown - 4.37Ease of use - 4.24Value for money - 4.36Customer support - 4.36Functionality Pricing Available upon request Get Price Alternative Product [Paycor](https://www.softwareadvice.com/hr/paycor-perform-profile/) 4.3 [(3074)](https://www.softwareadvice.com/hr/paycor-perform-profile/reviews/) Ratings Breakdown - 4.30Ease of use - 4.18Value for money - 4.18Customer support - 4.20Functionality Pricing Available upon request Get Price ## Payroll Mate Pricing and Plans Starting price: $219.00 per year Free Trial Free Version Payroll Mate Payroll Software $219.00 flat rate, per year Plan includes: - Upto 75 employees per company - Calculate Federal,State and Local Taxes - Export Data to Accounting Systems (Including Quickbooks / Sage 50) - Generate Comprehensive Reports Such as Deposit Requirement - No Cloud, No Monthly Subscriptions and No Security Issues - Pay Employees and Print Checks With Paystubs - Prepare Payroll - Process Employment Tax Forms Including W-2; W-3; 941 and 940 - Run Live and After the Fact Payroll Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Payroll Mate Features - Popular features found in Payroll 401(k) Tracking Benefits Management Check Printing Compensation Management Compliance Management Direct Deposit Employee Database Self Service Portal Third-Party Integrations W-2 Preparation Wage Garnishment - More features of Payroll Mate Accounting API Employee Portal For Small Businesses Multi-State Payroll Management Payroll Reporting Tax Compliance Vacation/Leave Tracking ## Payroll Mate Integrations Sage 50 Accounting Integration rated undefined from -1 review QuickBooks Online Integration rated undefined from -1 review ## Payroll Mate User Reviews ## Payroll Mate customer ratings - Overall rating: 4.6/5 - Total reviews: 131 ### Rating distribution - 5 stars: 93 reviews (71%) - 4 stars: 30 reviews (23%) - 3 stars: 3 reviews (2%) - 2 stars: 3 reviews (2%) - 1 star: 2 reviews (2%) ### Secondary ratings - Ease of use: 4.6/5 - Value for money: 4.7/5 - Customer support: 4.6/5 - Functionality: 4.3/5 --- ### PayrollMate - Overall rating: 5/5 - Reviewer: Andrew K. - Verified reviewer: Yes - Industry: Retail - Company size: 1001-5000 employees - Product usage: Used daily for less than 12 months - Reviewed: April 2019 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. This software has made my life so much easier! #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros Ability to run payroll see PTO hours and print checks in one fell swoop #### Cons Sometimes is a little laggy early in the am --- ### Payroll Mate is FANTASTIC for small office! - Overall rating: 5/5 - Reviewer: Susan Z. - Verified reviewer: Yes - Industry: Law Practice - Company size: 2-10 employees - Product usage: Used weekly for more than 2 years - Reviewed: December 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Our long-time accountant retired 3 years ago, and as the only employee in a sole proprietorship, I inherited the job! Payroll Mate was so easy to use, takes less time to enter payroll for check printing, and Quarterly and year-end Tax reporting takes only minutes. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros You can't find a better payroll program for the price!!! Payroll Mate does everything Quickbooks Payroll did at a fraction of the cost, AND it is user friendly! #### Cons There is NOTHING I do not like about Payroll Mate -- The company is constantly upgrading and making improvements. #### Reasons for switching to Payroll Mate Quickbooks payroll module became cost prohibitive, and was not user-friendly. --- ### Questionable Software - Overall rating: 1/5 - Reviewer: Missy W. - Verified reviewer: Yes - Industry: Accounting - Company size: 2-10 employees - Product usage: Used daily for free trial - Reviewed: November 2022 - Review source details: This review was submitted organically. No incentive was offered Not sure I trust the software. I downloaded the free trial version and wasn't even able to open it it told me that a copy of the free trial version was over and I needed to pay to view the file. I've never downloaded it before and was unable to even check out the program. I'm taking my system in to be checked for viruses because I don't trust that that software didn't do something to my machine. I did call customer support to get help and the lady on the phone was really nice but she did tell me to send an email to the technical support team as they've never had this happen before. I'm just trying to check out a product and if I'm already having to call tech support I'm just going to move on as it tells me what I'll be in for trying to use the product. #### Ratings breakdown - Ease of use: 1/5 - Value for money: 1/5 - Customer support: 1/5 - Functionality: 1/5 #### Pros Nothing I could not use the Demo version #### Cons I could not use the Demo software it kept telling me a copy of the version was over and I had to pay to view it. I've never used it before. Couldn't even open it. I would not recommend trying this product you might get a virus or something downloaded to your system. --- ### Does what you need for a small business - Overall rating: 4/5 - Reviewer: Georg L. - Verified reviewer: Yes - Industry: Sporting Goods - Company size: 11-50 employees - Product usage: Used weekly for more than 2 years - Reviewed: December 2020 - Review source details: This review was submitted organically. No incentive was offered Great, we started using Payroll Mate in 2016, and it's made life so much easier, for a nominal cost. Our primary inventory software also has built in payroll features, which we utilize by just making lump bi-weekly entries, as Payroll Mate and our software do not talk. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Functionality: 5/5 #### Pros We have two small retail locations, with approximately 15 employees total, across two entities. This product has made doing payroll and filing the appropriate forms very simple to do. Takes a lot of the guess work out of it, and once setup, is extremely easy to add/remove employees and keep track of everything needed for reporting purposes. We've dabbled in some features like ACH, but found it much easier, with only 15 people, to manually enter the information on our banks website. #### Cons The only complaint I would have, is the software is looking pretty dated. Like an old Windows XP software. It could benefit from a nice UI change, and some better UI features, to make navigating/editing/reviewing information easier and more modern. #### Reasons for switching to Payroll Mate AIM is not robust enough and requires too much manual calculations. AIM is great for other things, like inventory management, and POS transactions, but the payroll end is just not there. --- ### Payroll Mate is Awesome! - Overall rating: 5/5 - Reviewer: Meghan S. - Verified reviewer: Yes - Industry: Accounting - Company size: 2-10 employees - Product usage: Used monthly for more than 2 years - Reviewed: June 2023 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. I think payroll mate is a great software at a decent price and I highly suggest it! It's basic, but it's exactly what's needed to get payroll completed. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Payroll Mate is very affordable and a great alternative to expensive online softwares. It has everything needed to run basic payrolls. #### Cons I wish there was a better option for direct deposit payrolls, but I understand that can be limited with desktop software. #### Reasons for switching to Payroll Mate QuickBooks Payroll continued to increase prices year after year --- ### Poor customer serivce. Will not buy again. - Overall rating: 2/5 - Reviewer: James G. - Verified reviewer: Yes - Industry: Management Consulting - Company size: 2-10 employees - Product usage: Used monthly for more than 2 years - Reviewed: January 2021 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 5/5 - Customer support: 1/5 - Functionality: 2/5 #### Pros I used Payroll Mate from 2013-2017. This is a great value for the money. I was able to run multiple companies without purchasing additional licenses. The software meets needs of small businesses who have a basic payroll. #### Cons The customer service was poor, and for this reason I will not buy this software again. It was very difficult to get a competent response when there was a problem. I've worked with many different payroll software companies (ADP, Paycom, QuickBooks, Patriot), and I would rate all of them better than Payroll Mate. #### Reasons for choosing Payroll Mate I chose Payroll Mate because of cost... and it was a mistake. #### Vendor response This review was initiated by a user who was paid with a gift card by Capterra in order to submit a review. Why did this user utilize Payroll Mate from 2013 to 2017 if the software did not fit his needs? Why did this user submit a review 4 years after he stopped using Payroll Mate? Replied May 2021 --- ### PAYROLL PROGRAM EVEN DUMMIES CAN LEARN AND USE VERY QUICKLY. - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Accounting - Company size: 2-10 employees - Product usage: Used weekly for more than 2 years - Reviewed: October 2018 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. HAVING PAYROLL MATE HAS ALLOWED OUR BUSINESS, WHICH WAS 100% TAX ANALYSIS AND PREPARATION SINCE 1974 TO DOUBLE OUR CUSTOMER BASE BY PROVIDING PAYROLL SERVICES FOR MANY OF OUR CUSTOMERS WHO YEARLY ASKED US FOR THIS SERVICE. SHOULD HAVE DONE THIS MANY YEARS AGO. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros EASE OF USE, SIMPLICITY IN EACH STEP AND MOST IMPORTANTLY, THE CONVENIENCE OD JUST CALLING IN FOR HELP AS OFTEN AS NECESSARY. THE HOME OFFICE PERSONNEL ARE SO FRIENDLY AND HELPFUL. THEY MAKE ONE FEEL AS IF THEY ARE TALKING TO A FRIEND. #### Cons THERE IS NOTHING THAT I DO NOT LIKE ABOUT PAYROLL MATE. --- ### Makes doing payroll much less of a headache! - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Retail - Company size: 51-200 employees - Product usage: Used weekly for less than 2 years - Reviewed: January 2019 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros There has never been a time where processing payroll was a joy to do, and bad software can make that 1000% worse. This software though actually has made the whole process a lot less painful. Payroll is still not something I look forward to but it's definitely more bearable. - ease of use is 10/10, intuitive design and easy installation - data transfers over from year to year seamlessly - Direct Deposit! #### Cons Integrating data into Quickbooks can be a little difficult however, I mostly blame QB for this. --- ### Horrible / no customer service to talk to. all chat based with rude techs, horrible experience - Overall rating: 2/5 - Reviewer: brian m. - Verified reviewer: Yes - Industry: Health, Wellness and Fitness - Company size: 2-10 employees - Product usage: Used weekly for less than 6 months - Reviewed: January 2023 - Review source details: This review was submitted organically. No incentive was offered will be asking for a refund for the direct deposit option. this company does not process a payroll. they only generate a file #### Ratings breakdown - Ease of use: 2/5 - Value for money: 1/5 - Customer support: 1/5 - Functionality: 1/5 #### Pros none. waste of money, horrible value and does not do what is needed #### Cons no customer service. employees are not educated on the software #### Reasons for choosing Payroll Mate looked simple and easy to use --- ### Payroll Mate is Fantastic! - Overall rating: 5/5 - Reviewer: Amanda P. - Verified reviewer: Yes - Industry: Retail - Company size: 1001-5000 employees - Product usage: Used weekly for less than 12 months - Reviewed: November 2018 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Functionality: 5/5 #### Pros I like how easy it is to use. It is also very easy to understand and learn. This software is awesome! #### Cons Nothing. This software is great! I like it! --- Showing 1 - 10 of 131 Reviews [See All Reviews](https://www.softwareadvice.com/hr/payroll-mate-profile/reviews/) ## Payroll Mate Popular Comparisons [Paylocity vs Payroll Mate](https://www.softwareadvice.com/hr/payroll-mate-profile/vs/web-pay/)[Rippling vs Payroll Mate](https://www.softwareadvice.com/hr/payroll-mate-profile/vs/rippling/)[BambooHR vs Payroll Mate](https://www.softwareadvice.com/hr/bamboohr-profile/vs/payroll-mate/)[Paycom vs Payroll Mate](https://www.softwareadvice.com/hr/paycom-profile/vs/payroll-mate/)[Paycor vs Payroll Mate](https://www.softwareadvice.com/hr/paycor-perform-profile/vs/payroll-mate/)[ADP Workforce Now vs Payroll Mate](https://www.softwareadvice.com/hr/adp-workforce-now-profile/vs/payroll-mate/) [Compare All Alternatives](https://www.softwareadvice.com/hr/payroll-mate-profile/alternatives/) ## Other Top Recommended Payroll Software [BambooHR](https://www.softwareadvice.com/hr/bamboohr-profile/) **4.6** (3558) Recently recommended **526** times [Paycom](https://www.softwareadvice.com/hr/paycom-profile/) **4.4** (1398) Recently recommended **430** times [Rippling](https://www.softwareadvice.com/hr/rippling-profile/) **4.9** (4874) Recently recommended **415** times [Paylocity](https://www.softwareadvice.com/hr/web-pay-profile/) **4.3** (1932) Recently recommended **282** times Stuck Between Options? 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